<HTML><BODY style="word-wrap: break-word; -khtml-nbsp-mode: space; -khtml-line-break: after-white-space; ">A quick gut feel from me on the "outside Africa" contingent would be to budget on a base of 200 attendees. Hopefully it will be more - but I'd be hesitant to budget on it.<DIV><BR class="khtml-block-placeholder"></DIV><DIV><DIV>At FOSS4G2007 -- I believe there was less than 200 from outside Canada/US. So given equivalent distance or more for folks to travel to South Africa from outside Africa -- that would seem a reasonable number to expect this time around.</DIV><DIV><BR class="khtml-block-placeholder"></DIV><DIV>Dave</DIV><DIV><BR class="khtml-block-placeholder"></DIV><DIV><BR class="khtml-block-placeholder"></DIV><DIV><BR><DIV><DIV>On 7-Nov-07, at 10:02 AM, Carrin Martin wrote:</DIV><BR class="Apple-interchange-newline"><BLOCKQUOTE type="cite"> <DIV><SPAN class="984395513-07112007"><FONT color="#0000ff">Hi </FONT></SPAN></DIV> <DIV><SPAN class="984395513-07112007"><FONT color="#0000ff"></FONT></SPAN> </DIV> <DIV><SPAN class="984395513-07112007"><FONT color="#0000ff">someone raised a point that I think we need to explore - the likely number of delegates as that is going to affect the registration fee. </FONT></SPAN></DIV> <DIV><SPAN class="984395513-07112007"><FONT color="#0000ff"></FONT></SPAN> </DIV> <DIV><SPAN class="984395513-07112007"><FONT color="#0000ff">our thinking was - although we anticipate between 800 and 1000, we need a 'break even' number.</FONT></SPAN></DIV> <DIV><SPAN class="984395513-07112007"><FONT color="#0000ff">if we set that at a minimum of 600 delegates made up of: </FONT></SPAN></DIV> <DIV><SPAN class="984395513-07112007"><FONT color="#0000ff">200 from SA (hopefully we will get more) </FONT></SPAN></DIV> <DIV><SPAN class="984395513-07112007"><FONT color="#0000ff">200 from the rest of Africa - we had the international ICA conference in 2005 and had 200 African delegates</FONT></SPAN></DIV> <DIV><SPAN class="984395513-07112007"><FONT color="#0000ff">200 from the rest of the world - our concern is the high cost of flights but we need to be advised and I'm sure that there will be more</FONT></SPAN></DIV> <DIV><SPAN class="984395513-07112007"><FONT color="#0000ff"></FONT></SPAN> </DIV> <DIV><SPAN class="984395513-07112007"><FONT color="#0000ff">this has implications for registration:</FONT></SPAN></DIV> <DIV><SPAN class="984395513-07112007"><SPAN class="984395513-07112007"><FONT color="#0000ff">I see the Canadian $1 = R7.1</FONT></SPAN></SPAN></DIV> <DIV><SPAN class="984395513-07112007"><FONT color="#0000ff">if we work on the R3 000 000.00 that I propose (excluding the exhibition area and workshops) and divide that by 600 = R5000 per person ($704)</FONT></SPAN></DIV> <DIV><SPAN class="984395513-07112007"><FONT color="#0000ff">or divide it by 700 = R4290 per person ($604)</FONT></SPAN></DIV> <DIV><SPAN class="984395513-07112007"><FONT color="#0000ff">now its getting manageable. </FONT></SPAN></DIV> <DIV><SPAN class="984395513-07112007"><FONT color="#0000ff"></FONT></SPAN> </DIV> <DIV><SPAN class="984395513-07112007"></SPAN><SPAN class="984395513-07112007"><FONT color="#0000ff">if we work on 50% registering before and the rest after, we can lower the early to R3800 (4290-490) ($535) and add the 490 to the R4290 for the late = R4780 ($673). </FONT></SPAN></DIV> <DIV><SPAN class="984395513-07112007"><FONT color="#0000ff">That makes it comparable to the 2007 conference as per the <A href="http://www.foss4g2007.org/register/">http://www.foss4g2007.org/register/</A> web site. The site does not indicate whether these are early or late reg fees. </FONT></SPAN></DIV> <DIV><SPAN class="984395513-07112007"><FONT color="#0000ff"></FONT></SPAN> </DIV> <DIV><SPAN class="984395513-07112007"><FONT color="#0000ff">The cost of the computers and space is R524 000.00 divided by 1600 people (200 people x 8 workshops?) = R328 ($46) per workshop. Someone needs to check my figures, it seems a bit low. </FONT></SPAN></DIV> <DIV><SPAN class="984395513-07112007"><FONT color="#0000ff">This covers the cost for the labs as well for the 5 days, but we could have an extra workshop every morning to increase the number of workshops. Or we could increase the cost of the workshops to subsidise the cost of registration. I was under the impression that the demand for workshops was high and we would need to increase the numbers. I can contact the local university if we need extra for both Monday and Friday. I think their rate is around R100 per day per computer. </FONT></SPAN></DIV> <DIV><SPAN class="984395513-07112007"><FONT color="#0000ff"></FONT></SPAN> </DIV> <DIV><SPAN class="984395513-07112007"><FONT color="#0000ff">Charging R500 ($70) for each of the 8 workshop (x 1600 people) give us an extra R275 000 which we could deduct off the cost of the full conference, and take the R3 000 000.00 down to R2 725 000 which would be R3929 ($551) per delegate with 700 people - as opposed to the R4290 ($604). I see that the 2007 workshops cost was $300 and I'm not sure if this is per workshop or for the full day. </FONT></SPAN></DIV> <DIV><SPAN class="984395513-07112007"><FONT color="#0000ff"></FONT></SPAN> </DIV> <DIV><SPAN class="984395513-07112007"><FONT color="#0000ff">My concerns are: </FONT></SPAN></DIV> <DIV><SPAN class="984395513-07112007"><FONT color="#0000ff">1. I'm not clear how the current figure have been reached.</FONT></SPAN></DIV> <DIV><SPAN class="984395513-07112007"><FONT color="#0000ff">2. please will the OSGeo folk give some thought to the number of people they think we can expect from outside of Africa</FONT></SPAN></DIV> <DIV><SPAN class="984395513-07112007"><FONT color="#0000ff">3. The conference costs are not going to change, but we need to find a way of sorting out the separate costs to make sure that we do not incur any losses. </FONT></SPAN></DIV> <DIV><SPAN class="984395513-07112007"><FONT color="#0000ff"></FONT></SPAN> </DIV> <DIV><SPAN class="984395513-07112007"><FONT color="#0000ff">cheers</FONT></SPAN></DIV> <DIV><SPAN class="984395513-07112007"><FONT color="#0000ff">Carrin Martin </FONT></SPAN></DIV> <DIV><SPAN class="984395513-07112007"><FONT color="#0000ff"></FONT></SPAN> </DIV> <DIV><SPAN class="984395513-07112007"><FONT color="#0000ff"></FONT></SPAN> </DIV><BR>-- <BR>This message has been scanned for viruses and <BR>dangerous content by <A href="http://www.mailscanner.info/"><B>MailScanner</B></A>, and is <BR>believed to be clean. <DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; ">_______________________________________________</DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; ">FOSS4G2008LOC mailing list</DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><A href="mailto:FOSS4G2008LOC@lists.osgeo.org">FOSS4G2008LOC@lists.osgeo.org</A></DIV><DIV style="margin-top: 0px; margin-right: 0px; margin-bottom: 0px; margin-left: 0px; "><A href="http://lists.osgeo.org/mailman/listinfo/foss4g2008loc">http://lists.osgeo.org/mailman/listinfo/foss4g2008loc</A></DIV> </BLOCKQUOTE></DIV><BR></DIV></DIV></BODY></HTML>