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<DIV dir=ltr><FONT face=Arial color=#000000 size=2><STRONG>LOC minutes from 22
Aug continued</STRONG></FONT></DIV>
<DIV dir=ltr><FONT face=Arial size=2></FONT> </DIV>
<DIV dir=ltr><FONT face=Arial size=2>21. Clare van Zwieten confirmed as free
conference pass as per media deal. PositionIT will be the only media partner
sending a reporter.</FONT></DIV>
<DIV dir=ltr><FONT face=Arial size=2>22. We need to ramp up registrations from
current 4-5 per day to at least 10 per day to reach 600.</FONT></DIV>
<DIV dir=ltr><FONT face=Arial size=2>23. Auditorium 2 for 600 available to swap
with Audi 1 (1500) as it would be cheaper and appear fuller. Audi 1 apparently
much nicer and we're being optimistic, so will wait till the last minute to make
the call. <STRONG>Petro</STRONG> to inform when that last minute
is.</FONT></DIV>
<DIV dir=ltr><FONT face=Arial size=2>24. Workshop bookings are slow - they are
yet to tally with the number of 'conference+workshop' registrations.
<STRONG>Gavin and PeopleSA </STRONG>to push registrants to choose.</FONT></DIV>
<DIV dir=ltr><FONT face=Arial size=2>25. <STRONG>Volunteers</STRONG>:
<STRONG>Russell</STRONG> submitted a draft Volunteers handbook.
<STRONG>Russell</STRONG> to please circulate to LOC asap for input.
<STRONG>Gavin </STRONG>to respond offline on other volunteer
matters.</FONT></DIV>
<DIV dir=ltr><FONT face=Arial size=2></FONT> </DIV>
<DIV dir=ltr><FONT face=Arial size=2><STRONG>Minutes of meeting with PeopleSA 26
Aug 11 - 13h00 at Mintek.</STRONG></FONT></DIV>
<DIV dir=ltr><FONT face=Arial size=2></FONT> </DIV>
<DIV dir=ltr><FONT face=Arial size=2>Present: Karryn, Petro, Gavin, with Mandy
on the sidelines.</FONT></DIV>
<DIV dir=ltr><FONT face=Arial size=2>Main reason for meeting: Orders and
deposits are due end August for Moyo, CTICC, exhibitors, AV, IT, etc.
</FONT></DIV>
<OL dir=ltr>
<LI>
<DIV><FONT face=Arial size=2>Programme / run of events: Various details and
changes were discussed. <STRONG>Gavin</STRONG> will update these on the
Programme wiki page. </FONT></DIV></LI>
<LI>
<DIV><FONT face=Arial size=2>EDRC sponsorship: major bureaucratic exercise -
Karryn and Petro to be commended on their patience in helping us secure
R40000, but it is slowly approaching a done deal.</FONT></DIV></LI>
<LI>
<DIV><FONT face=Arial size=2>Numbers: 133 invoiced for conference + workshops.
136 invoiced for conference alone = total 269 invoiced + 80 who haven't sent
their forms back [they have been reminded - Gavin proposes they get invoiced
anyway] = ~350 registrants as per website (duds and withdrawals are
being cleaned out regularly). 29 are full discount. </FONT></DIV></LI>
<LI>
<DIV><FONT face=Arial size=2>Forecast: conservatively, 500. Optimistically
>600. But we'll order variable cost items based on 500.</FONT></DIV></LI>
<LI>
<DIV><FONT face=Arial size=2>Gala dinner: 90% of regsitrants are going for the
gala dinner, so we'll reserve 450 seats and buses to match. Let Moyo know our
final number a week before, keeping some in reserve to sell at the conference.
Petro to ask Moyo not to charge for seats not taken if they manage to sell
them to the public. We will sell tickets till Tues lunchtime and give absolute
final number ot Moyo then.</FONT></DIV></LI>
<LI>
<DIV><FONT face=Arial size=2>Run of events: See Programme wiki updates
shortly.</FONT></DIV></LI>
<LI>
<DIV><FONT face=Arial size=2>Menus / food: <STRONG>PeopleSA</STRONG> will send
out menu choices to the LOC this week.</FONT></DIV></LI>
<LI>
<DIV><FONT face=Arial size=2>Walkie-talkies: 10</FONT></DIV></LI>
<LI>
<DIV><FONT face=Arial size=2>1st aid to be booked for icebreaker
function</FONT></DIV></LI>
<LI>
<DIV><FONT face=Arial size=2>workshop transport: <STRONG>Graeme</STRONG> and
<STRONG>Petro</STRONG> to liaise re buses to UCT. <STRONG>Alize</STRONG> and
<STRONG>Petro</STRONG> to liaise re tech visit buses.</FONT></DIV></LI>
<LI>
<DIV><FONT face=Arial size=2>icebreaker sponsorship: Petro to liaise with
Richard at SAB regarding drinks and corkage barter - we'd like to offer two
free drinks, cash bar thereafter. Supper is of course already budgeted.
</FONT></DIV></LI></OL>
<DIV dir=ltr><FONT face=Arial color=#000000 size=2><FONT face="Times New Roman"
size=3><SPAN style="FONT-SIZE: 12pt">Gavin
</SPAN></FONT></DIV></DIV></FONT></BODY></HTML>