[Foss4g2009] Re: [Aust-NZ] Aust-NZ FOSS4G Booth [SEC=UNCLASSIFIED]

[Dave Patton]

On 2009/08/05 6:18 PM, Cameron Shorter wrote:
> Nice feedback Dave.
> 
> Julia,
> Does Tour Hosts use Walkie Talkies and if so, should the organising 
> committee expect to be carrying one?
> 
> Dave,
> I don't remember mention of radios in the 2007 Lessons Learned. You 
> might want to add it.

It is already there on the Wiki page:
http://wiki.osgeo.org/wiki/FOSS4G2007_Lessons_Learned#Onsite_Staff
"Sea To Sky provided radios for use by their staff and key conference 
staff such as the Volunteer Coordinator and Workshop Committee Chair, 
and these proved to be an invaluable communications tool."

As well, it is in the FOSS4G2007 Final Report:
http://www.osgeo.org/sites/osgeo.org/files/webfiles/conference/archives/foss4g/2007/foss4g2007_Final_Report_public.pdf
Page 32: "Sea to Sky ordered 10 radios for use onsite by the
Organizing Committee"
Page 168: "Sea To Sky provided radios for use by their staff and
key conference staff such as the Volunteer Coordinator and Workshop
Committee Chair, and these proved to be an invaluable communications
tool."

> 
> Dave Patton wrote:
>> On 2009/08/05 2:04 PM, Cameron Shorter wrote:
>>
>> [snip]
>>
>>> In particular, the Organising Committee will be filling lots of roles 
>>> including:
>>> * Addressing any technical glitches that may happen in the 
>>> conference. Ie be findable by delegates who have noticed a problem.
>>> * Coordinate planned foss4g activities and volunteers
>>
>> [snip]
>>
>>> Unless there are any objections, I'll discuss logistics with Tour Hosts.
>>
>> What worked well for FOSS4G2007 was the use of radios (walkie talkies):
>> - at least one member of the Professional Conference Organizer
>>   (e.g. Tour Hosts) always carried a radio, and she was onsite for
>>   essentially every minute of the conference, including pre-conference
>>   setup, early AM before any delegates arrive, end of the day until the
>>   conference center was "locked up", etc. In addition, there was a
>>   radio at the registration desk for use by those staff.
>> - at least one, and usually two, members of the Organizing Committee
>>   always carried a radio (I had one "all the time", and most of the
>>   time the Volunteer Coordinator also had one)
>> - in our case there were times when the onsite company responsible
>>   for the internet access(wired & wireless) was also on a radio
>>   (they also had a staffed office onsite)
>>
>> As for "delegates who have noticed a problem", they way we did it
>> was to tell delegates (it was right in the conference program) to
>> go to the registration desk for any issue. Because they had a radio,
>> they could always contact the appropriate party to address the issue.
>>
> 
> 


-- 
Dave Patton
CIS Canadian Information Systems
Victoria, B.C.

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