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<br><font size=2 face="sans-serif"><br>
Bruce<br>
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<td width=40%><font size=1 face="sans-serif"><b>Dave Patton <davep@confluence.org></b>
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<br><font size=1 face="sans-serif">Sent by: foss4g2009-bounces@lists.osgeo.org</font>
<p><font size=1 face="sans-serif">12/06/2008 09:00 AM</font>
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<div align=right><font size=1 face="sans-serif">To</font></div>
<td><font size=1 face="sans-serif">foss4g2009@lists.osgeo.org</font>
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<div align=right><font size=1 face="sans-serif">cc</font></div>
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<div align=right><font size=1 face="sans-serif">Subject</font></div>
<td><font size=1 face="sans-serif">[Foss4g2009] Format and Distribution
of notes from meetings</font></table>
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<br><font size=2><tt>I propose that the "official" method of
distribution<br>
for "notes" from meetings of FOSS4G2009 committees<br>
be via a plain text email to this mailing list.<br>
<br>
The meeting 'name' and date to be in the subject line.<br>
<br>
"notes" would include 'Action Notes', minutes, etc.<br>
<br>
Exceptions/variations/additions:<br>
- Meetings held on IRC can consider the IRC log to<br>
be the meeting's minutes, but should send an email<br>
to this list with a link to the log. It would be<br>
useful to summarize any action items in the email.<br>
- If plain text is not suitable (e.g. if a tabular<br>
format is needed for clarity), then attach the<br>
tabular information in an OpenOffice.org document.<br>
A summary in the email body of any action items would<br>
be useful.<br>
- An alternative to attaching tabular information<br>
to the email would be to enter it into a wiki page,<br>
but in that case an email must be sent to this list,<br>
and the email must include a link to the wiki page<br>
as well as a summary listing all action items.<br>
<br>
<br>
Rationale:<br>
- printing notes about a meeting from an email and/or<br>
attached document works better than printing wiki pages<br>
- use of email means everyone gets "a local copy', and can<br>
manage their own copy of the information as suites their<br>
way of doing things, especially when they have action items<br>
- mailing list archives are more permanent than editable<br>
wiki pages<br>
- when people's names appear next to action items in an email<br>
or it's attachment, a simple reply to the list with some<br>
information may be enough to complete the actioned item,<br>
or, a simple reply to the list can let people know about<br>
progress on the action item<br>
<br>
-- <br>
Dave Patton<br>
CIS Canadian Information Systems<br>
Victoria, B.C.<br>
<br>
Degree Confluence Project:<br>
Canadian Coordinator<br>
Technical Coordinator<br>
http://www.confluence.org/<br>
<br>
OSGeo FOSS4G2007 conference:<br>
Workshop Committee Chair<br>
Conference Committee member<br>
http://www.foss4g2007.org/<br>
<br>
Personal website:<br>
Maps, GPS, etc.<br>
http://members.shaw.ca/davepatton/<br>
_______________________________________________<br>
Foss4g2009 mailing list<br>
Foss4g2009@lists.osgeo.org<br>
http://lists.osgeo.org/mailman/listinfo/foss4g2009<br>
</tt></font>
<br>
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