It looks like my email sent to the list last night was truncated - so here it is again without attachments - which can be found here:<br><br><a href="http://lists.osgeo.org/pipermail/foss4g2009/2008-December/000585.html">http://lists.osgeo.org/pipermail/foss4g2009/2008-December/000585.html</a><br>
<br>1. Notes on the attached program (PDF and Excel)<br><br>Find attached a
first draft program, this includes an outline program for the
conference as a whole inclusive of the workshops and also an outline
daily schedule. The program does not include the following at this
stage:<br>
<br>: social events<br>: logistics<br>: any concept of streams<br>: + lots of other stuff i have not got a handle on yet.....<br><br>I have made a number of assumptions when creating this draft so please keep this in mind<br>
<br>a) We will have 3 featured speakers plus 1 keynote<br>b) We will have an introduction from OGC on the integration showcase within the plenary<br>c) We will have some sort of demonstration of the integration showcase as part of the conference close<br>
d) Total Conference Sessions: 97<br>e) Total Conference Tutorials: 24<br>f)
I have opted to utilise Parkside 03 and Parkside 04 for both workshops
and tutorials leaving the option open to retain PC's for tutorials if
required.<br>
<br>2. 20-10-2009 (Page 2 of PDF)<br><br>Shows a potential workshop
program - each of the confirmed\held rooms and capacities are shown,
including Parkside 110A and 110B. I would like to present 3 possible
options, I'm sure there are others:<br>
<br>a) Conservative - 290 attendees<br>b) Medium - replace G04 & G03 with 110A & B - 460 attendees<br>c) High Risk - 630 attendees<br><br>As
SCEC are pushing for confirmation we need to make a decision on this.
Parkside 110A & 110B are large rooms (we also have the auditorium)
and are away from other rooms in the SCEC - i.e. upstairs. I'm not sure
that we would make optimal use of these rooms and even when partitioned
they could feel empty. At this stage my preference would be to opt out
of these rooms and work with the alternate room suggestions for both
the conference and workshops as I have drafted in the program.<br>
<br>3. 21-10-2009 (Page 3 of PDF)<br><br>Total Sessions: 30<br><br>4. 22-10-2009 (Page 4 of PDF)<br><br>Total Sessions: 36<br>Total Tutorials: 16<br><br>5. 23-10-2009 (Page 5 of PDF)<br>
<br>
Total Sessions: 31<br>Total Tutorials: 8<br><br>6. Comments on the venue<br><br>a)
Capacity has been given for G07 can we abandon the suggested useage in
favour of using this as a session room and secure this for the
conference i.e. 21st, 22nd & 23rd?<br>
b) Can we confirm G04 for the conference i.e. 21st, 22nd & 23rd?<br>c) Can we opt out of 110A and 110B?<br>d) I think we need to secure Parkside 01, 02, 03, 04 & 05 for workshop set up on Monday 19th.<br>e) I would like to see exhibitors have access to the parkside foyer as soon as lunch has finished on the Tuesday 20th?<br>
f) Will the booth bump in during the night on the Monday incur extra costs?<br><br>7. Comments on the exhibition<br><br>The variety of booth choices is preferable to many small booths. In summary this alternate configuration will provide us with:<br>
<br>a) 15 x 3m x 1m booths<br>b) 9 x 3m x 2m booths<br>c) 8 x 3m x 3m booths<br><br>My
preference remains to stay with the Parkside Foyer as alternate costs
for the Exhbition space seem prohibitive. I would like to seek
confirmation that we can double up as required on these booth sizes? <br>
<br>8. Conference Program Schedule<br><br>I met with TH last wednesday
and discussed briefly the outline conference program schedule they had
supplied. The following issues were raised and require OC confirmation:<br><br>
a) Both the call for abstracts AND workshops will be handled by the OC - Cameron can you confirm?<br>b)
Based on advice from TH can we consider altering the abstract
submission deadline to the beginning of June to allow more time for
review - I don;t see this as a big issue?<br>
c) There was some discussion raised around a seperate deadline for
presenters to ensure we get registration confirmed for all presenters
and do as much as we can to mitigate against no shows - any views?<br>d)
Registration opens in April therefore we need to make a decision well
in advance of this date what conference elements will be offered as
part of a single registration i.e. conference, social event, workshops
etc<br>
<br><br clear="all">Simon