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<div class=Section1>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>2008 also had around 30. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<div>
<p class=section1 style='margin:0cm;margin-bottom:.0001pt'><font size=3
color=navy face="Times New Roman"><span style='font-size:12.0pt;color:navy'>Gavin
<o:p></o:p></span></font></p>
<p class=section1 style='margin:0cm;margin-bottom:.0001pt'><font size=3
color=navy face="Times New Roman"><span style='font-size:12.0pt;color:navy'> <o:p></o:p></span></font></p>
</div>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
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face="Times New Roman"><span lang=EN-US style='font-size:12.0pt'>
<hr size=2 width="100%" align=center tabindex=-1>
</span></font></div>
<p class=MsoNormal><b><font size=2 face=Tahoma><span lang=EN-US
style='font-size:10.0pt;font-family:Tahoma;font-weight:bold'>From:</span></font></b><font
size=2 face=Tahoma><span lang=EN-US style='font-size:10.0pt;font-family:Tahoma'>
foss4g2009-bounces@lists.osgeo.org [mailto:foss4g2009-bounces@lists.osgeo.org] <b><span
style='font-weight:bold'>On Behalf Of </span></b>FOSS4G OC - Tour Hosts<br>
<b><span style='font-weight:bold'>Sent:</span></b> 10 February 2009 07:19 AM<br>
<b><span style='font-weight:bold'>To:</span></b> mapbutcher; Mark Leslie<br>
<b><span style='font-weight:bold'>Cc:</span></b> foss4g2009 PUBLIC<br>
<b><span style='font-weight:bold'>Subject:</span></b> RE: [Foss4g2009] Venue
& program comments</span></font><span lang=EN-US><o:p></o:p></span></p>
</div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span lang=EN-AU
style='font-size:10.0pt;font-family:Arial;color:navy'>Dear Mark and Simon,<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span lang=EN-AU
style='font-size:10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span lang=EN-AU
style='font-size:10.0pt;font-family:Arial;color:navy'>Can you advise how many
posters you expect? I cannot find information on how many were received in 08
however in 07 they received 28 submissions before the deadline. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span lang=EN-AU
style='font-size:10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span lang=EN-AU
style='font-size:10.0pt;font-family:Arial;color:navy'>I will then contact SCEC
and see if we are able to put poster boards into the lower parkside foyer. The
area is quite dark so we would need to allow for poster boards with lights. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span lang=EN-AU
style='font-size:10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span lang=EN-AU
style='font-size:10.0pt;font-family:Arial;color:navy'>Julia <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span lang=EN-AU
style='font-size:10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<div style='border:none;border-left:solid blue 1.5pt;padding:0cm 0cm 0cm 4.0pt'>
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face="Times New Roman"><span lang=EN-US style='font-size:12.0pt'>
<hr size=2 width="100%" align=center tabindex=-1>
</span></font></div>
<p class=MsoNormal><b><font size=2 face=Tahoma><span lang=EN-US
style='font-size:10.0pt;font-family:Tahoma;font-weight:bold'>From:</span></font></b><font
size=2 face=Tahoma><span lang=EN-US style='font-size:10.0pt;font-family:Tahoma'>
cucumber.sunshine@gmail.com [mailto:cucumber.sunshine@gmail.com] <b><span
style='font-weight:bold'>On Behalf Of </span></b>mapbutcher<br>
<b><span style='font-weight:bold'>Sent:</span></b> Sunday, 8 February 2009
15:04<br>
<b><span style='font-weight:bold'>To:</span></b> Mark Leslie<br>
<b><span style='font-weight:bold'>Cc:</span></b> foss4g2009 PUBLIC; FOSS4G OC -
Tour Hosts<br>
<b><span style='font-weight:bold'>Subject:</span></b> Re: [Foss4g2009] Venue
& program comments</span></font><span lang=EN-US><o:p></o:p></span></p>
</div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>Mark,<o:p></o:p></span></font></p>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'><o:p> </o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>With regard to the poster session i have not allocated
any time slot in the program as I assume the poster session essentially
runs for the duration of the conference - therefore it's a physical space issue
only?<o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'><o:p> </o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>I had thought that the lower parkside foyer:<o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'><o:p> </o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'><a
href="http://www.scec.com.au/rooms/floorplan.cfm?roomID=128">http://www.scec.com.au/rooms/floorplan.cfm?roomID=128</a><o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'><o:p> </o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>shown as the 'foyer ground' in the above page - it
looks to be a small space from the floor plan but from memory I'd thought about
this space as dual use:<o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'><o:p> </o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>1. OSGeo chill out area<o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>2. Poster space<o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'><o:p> </o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>A review of the space would need to be done to
validate this and we'd need to check out if SCEC has any restrictions on the
usage of the space?<o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'><o:p> </o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>Here's a rubbish picture i took on my last visit:<o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'><o:p> </o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'><a
href="http://picasaweb.google.com.au/mapbutcher/SCEC#5265141353150288194">http://picasaweb.google.com.au/mapbutcher/SCEC#5265141353150288194</a><o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal style='margin-bottom:12.0pt'><font size=3
face="Times New Roman"><span lang=EN-AU style='font-size:12.0pt'><br clear=all>
Simon<o:p></o:p></span></font></p>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>2009/1/22 Mark Leslie <<a
href="mailto:mrk.leslie@gmail.com">mrk.leslie@gmail.com</a>><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>I wanted to verify that the room allocation matrix
(FOSS4G Client Venue Matrix - 12 DecCS2.xls) is up to date.<br>
<br>
Following our points about a poster session, I've been trying to sort out what
space we have booked and what's allocated where. I've moved the details
from this spreadsheet, the program and the floorplans into a wiki table <a
href="http://wiki.osgeo.org/wiki/FOSS4G_2009_SCEC_Rooms#Current_Allocations"
target="_blank">http://wiki.osgeo.org/wiki/FOSS4G_2009_SCEC_Rooms#Current_Allocations</a>
so I can see what's going on (done before I was directed to the spreadsheet).<br>
<br>
In particular, there are a number of offices, foyers and promenades that we
don't have designated for any purpose, but I'm not sure if we actually have
access to them. Can anyone comment on the Organizers Office, Foyer
Ground, Parkside Promenade, Parkside Terrace or Upper Promenade Foyer?<br>
<br>
Mark Leslie<br>
Geospatial Software Architect<br>
LISAsoft<br>
<br>
-------------------------------------------------------------<br>
Ph: +61 2 8570 5000 Fax: +61 2 8570 5099 Mob: +61<br>
<st1:address w:st="on"><st1:Street w:st="on">Suite</st1:Street> 112</st1:address>,
Jones Bay Wharf <st1:Street w:st="on"><st1:address w:st="on">19-21 Pirrama Rd</st1:address></st1:Street>
Pyrmont NSW 2009<br>
-------------------------------------------------------------<br>
<br>
LISAsoft is part of the A2end Group of Companies<br>
<a href="http://www.ardec.com.au" target="_blank">http://www.ardec.com.au</a><br>
<a href="http://www.lisasoft.com" target="_blank">http://www.lisasoft.com</a><br>
<a href="http://www.terrapages.com" target="_blank">http://www.terrapages.com</a><br>
<br>
<br>
Cameron Shorter wrote:<o:p></o:p></span></font></p>
<div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>Simon, can you please review and confirm this is ok.<br>
<br>
Kirsty,<br>
Are these rooms going to be available to us in the evenings?<br>
Simon hasn't included "Birds of a Feather" sessions or an
"Installfest" in the program which could see us using the rooms till
later (say 8pm), and people will want to come back and use the internet till
midnight.<br>
What is the cost impact of this?<br>
<br>
FOSS4G OC - Tour Hosts wrote:<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>Dear Cameron and Simon,<br>
<br>
Firstly Cameron it was good to meet you this morning - it always helps<br>
to put a face to the name and voice on the end of the line.<br>
Thank you for your comments on the venue allocation for the FOSS4G<br>
Conference. Please find my responses to your questions below. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>From: Cameron Shorter Sent: Wednesday, 10 December
2008 8:08 AM<br>
mapbutcher wrote:<br>
<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'><br>
<o:p></o:p></span></font></p>
<blockquote style='border:none;border-left:solid #CCCCCC 1.0pt;padding:0cm 0cm 0cm 6.0pt;
margin-left:4.8pt;margin-top:5.0pt;margin-right:0cm;margin-bottom:5.0pt'>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>1. Notes on the attached program (PDF and Excel)<br>
<br>
Find attached a first draft program, this includes an outline<br>
<o:p></o:p></span></font></p>
</blockquote>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>program<br>
<o:p></o:p></span></font></p>
<blockquote style='border:none;border-left:solid #CCCCCC 1.0pt;padding:0cm 0cm 0cm 6.0pt;
margin-left:4.8pt;margin-top:5.0pt;margin-right:0cm;margin-bottom:5.0pt'>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>for the conference as a whole inclusive of the
workshops and also an<br>
outline daily schedule. The program does not include the following<br>
<o:p></o:p></span></font></p>
</blockquote>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>at<br>
<o:p></o:p></span></font></p>
<blockquote style='border:none;border-left:solid #CCCCCC 1.0pt;padding:0cm 0cm 0cm 6.0pt;
margin-left:4.8pt;margin-top:5.0pt;margin-right:0cm;margin-bottom:5.0pt'>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>this stage:<br>
<o:p></o:p></span></font></p>
</blockquote>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>Thanks Simon the program looks great and it is good to
see something on<br>
paper.<br>
<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>Do we get an option to save money by not using the
Parkside Auditorium<br>
on Thursday? The program as structured suggests we don't need it.<br>
<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>We would need to pay for the Auditorium on the
Thursday even if we did<br>
not use it for two main reasons; Firstly, the Foyer area which we are<br>
using for Exhibition and catering comes packaged with the Auditorium ie:<br>
SCEC would be unable to sell the auditorium to another client as they<br>
would not have access to the foyer. Secondly whether the room is in use<br>
or not it will still be set up with our AV equipment and requirements.<br>
Therefore we are better off using the Auditorium for a session on this<br>
day rather then paying for an additional session room.<br>
<br>
<o:p></o:p></span></font></p>
<blockquote style='border:none;border-left:solid #CCCCCC 1.0pt;padding:0cm 0cm 0cm 6.0pt;
margin-left:4.8pt;margin-top:5.0pt;margin-right:0cm;margin-bottom:5.0pt'>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>6. Comments on the venue<br>
<br>
a) Capacity has been given for G07 can we abandon the suggested<br>
<o:p></o:p></span></font></p>
</blockquote>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>usage<br>
<o:p></o:p></span></font></p>
<blockquote style='border:none;border-left:solid #CCCCCC 1.0pt;padding:0cm 0cm 0cm 6.0pt;
margin-left:4.8pt;margin-top:5.0pt;margin-right:0cm;margin-bottom:5.0pt'>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>in favour of using this as a session room and secure
this for the<br>
conference i.e. 21st, 22nd & 23rd?<br>
<o:p></o:p></span></font></p>
</blockquote>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>We would strongly recommend against using G07 as a
session room for<br>
three reasons:<br>
1) The ceiling height is low and this prohibits the height of the<br>
screen, this can lead to the bottom of the screen being hidden by the<br>
chairs in front. The room is better suited to speaker preparation room,<br>
board room for Organising Committee, area for volunteers to gather/store<br>
belongings. 2) The capacity is quoted as 60 theatre style however please
bear in<br>
mind that delegates will often leave a seat between themselves and<br>
others for comfort sake. We would recommend that the size of the room<br>
allows for additional seats. 3) The capacity of the room will decrease once an
AV screen, lectern and<br>
head table for chairperson is included as these will take up space at<br>
the front of the room.<br>
>From your above and previous comments we realise that the OC does not<br>
want a speaker's preparation room as part of the conference. Is this<br>
because most delegates will use their own computers for their<br>
presentation? Please confirm.<br>
<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>After chatting with Paul Ramsey and Jeff McKenna, both
agreed that speaker's prep room is not required. "People have hotel rooms
they can use for that".<br>
Yes, speakers will all be bringing laptops, unless they are damaged in
customers, in which case they will borrow a laptop from a friend or someone in
the audience.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'> <o:p></o:p></span></font></p>
<blockquote style='border:none;border-left:solid #CCCCCC 1.0pt;padding:0cm 0cm 0cm 6.0pt;
margin-left:4.8pt;margin-top:5.0pt;margin-right:0cm;margin-bottom:5.0pt'>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>b) Can we confirm G04 for the conference i.e. 21st,
22nd & 23rd?<br>
c) Can we opt out of 110A and 110B?<br>
d) I think we need to secure Parkside 01, 02, 03, 04 & 05 for<br>
<o:p></o:p></span></font></p>
</blockquote>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>workshop<br>
<o:p></o:p></span></font></p>
<blockquote style='border:none;border-left:solid #CCCCCC 1.0pt;padding:0cm 0cm 0cm 6.0pt;
margin-left:4.8pt;margin-top:5.0pt;margin-right:0cm;margin-bottom:5.0pt'>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>set up on Monday 19th.<br>
<o:p></o:p></span></font></p>
</blockquote>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>TH will contract this space on Monday 19 October.<br>
<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>Looking at the exhibition layout, which spill around
Parkside 110A & 110B, will this be an issue if we don't use these rooms.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'> <o:p></o:p></span></font></p>
<blockquote style='border:none;border-left:solid #CCCCCC 1.0pt;padding:0cm 0cm 0cm 6.0pt;
margin-left:4.8pt;margin-top:5.0pt;margin-right:0cm;margin-bottom:5.0pt'>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>e) I would like to see exhibitors have access to the
Parkside foyer<br>
<o:p></o:p></span></font></p>
</blockquote>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>as<br>
<o:p></o:p></span></font></p>
<blockquote style='border:none;border-left:solid #CCCCCC 1.0pt;padding:0cm 0cm 0cm 6.0pt;
margin-left:4.8pt;margin-top:5.0pt;margin-right:0cm;margin-bottom:5.0pt'>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>soon as lunch has finished on the Tuesday 20th?<br>
<o:p></o:p></span></font></p>
</blockquote>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>Are you planning on offering workshop delegates
morning and afternoon<br>
tea? Looking at the program it seems like only lunch will be offered,<br>
can you please confirm? <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>Simon?<br>
I expect will be be serving tea for 15/20 mins.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>If you are not using the foyer for afternoon tea<br>
then exhibitors could come in and dress their stands after lunch. Please<br>
note that the foyer is the only way delegates can get from rooms G01,<br>
G02 and G03 to G04 and G05, so delegates may be walking through the<br>
exhibition area while exhibitors are setting up. The exhibition would<br>
officially open at 0900am on Wednesday 21 October.<br>
<br>
<o:p></o:p></span></font></p>
<blockquote style='border:none;border-left:solid #CCCCCC 1.0pt;padding:0cm 0cm 0cm 6.0pt;
margin-left:4.8pt;margin-top:5.0pt;margin-right:0cm;margin-bottom:5.0pt'>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>f) Will the booth bump in during the night on the
Monday incur extra<br>
costs? <o:p></o:p></span></font></p>
</blockquote>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>There is a small charge for bumping into the
exhibition area from<br>
midnight. However it is less then paying for an extra day's room rental<br>
for bump in on Monday.<br>
<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>Agreed, I'm interested to know if we can mitigate risk
by opting out<br>
<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>or<br>
<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>taking rooms at the last moment.<br>
We can lock into number of delegates = 550 to 600.<br>
Anything over that should be optionally added later.<br>
<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>Agreed that for the moment we contract rooms for 550 -
600 delegates and<br>
then we have placed additional rooms on hold which we will be able to<br>
contract at a later date (at 2009 prices) should delegate numbers or our<br>
requirements increase. Following on from my point above regarding G07 we
are concerned about<br>
the room capacities of the session rooms and would recommend that<br>
instead of using G07 as a session room that we hire half of the Parkside<br>
110 rooms (either A or B) giving you the following room capacities:
Parkside Auditorium - 1000 delegates<br>
Parkside 110 (A or B) - 240 delegates Parkside G02 - 70 delegates<br>
Parkside G03 - 50 delegates (tutorial)<br>
Parkside G04 - 120 delegates (tutorial)<br>
<br>
In providing a bigger room, it provides greater flexibility in<br>
programming and gives delegates a bit more room and comfort. <o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-bottom:12.0pt'><font size=3
face="Times New Roman"><span lang=EN-AU style='font-size:12.0pt'>I think we
should be using Parkside 110A as it is right in the middle of the Exhibition,
and could double as the Demo Plugfest room that was used if previous years.
(Alternative is to set up a small stage in the Exhibition area, if that is
allowed.)<br>
<br>
What is the impact on cost?<br>
Julia, when you want me to make a decision based on options, please provide me
with differences in functionality / service / risk / cost so that I can make an
informed decision. (Otherwise I'll be asking you for these details)<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'> <o:p></o:p></span></font></p>
<blockquote style='border:none;border-left:solid #CCCCCC 1.0pt;padding:0cm 0cm 0cm 6.0pt;
margin-left:4.8pt;margin-top:5.0pt;margin-right:0cm;margin-bottom:5.0pt'>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>7. Comments on the exhibition<br>
<br>
The variety of booth choices is preferable to many small booths. In<br>
summary this alternate configuration will provide us with:<br>
<br>
a) 15 x 3m x 1m booths<br>
b) 9 x 3m x 2m booths<br>
c) 8 x 3m x 3m booths<br>
<o:p></o:p></span></font></p>
</blockquote>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>Sounds good.<br>
<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>My preference remains to stay with the Parkside Foyer
as alternate<br>
costs for the Exhibition space seem prohibitive. I would like to<br>
<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>seek<br>
<o:p></o:p></span></font></p>
<blockquote style='border:none;border-left:solid #CCCCCC 1.0pt;padding:0cm 0cm 0cm 6.0pt;
margin-left:4.8pt;margin-top:5.0pt;margin-right:0cm;margin-bottom:5.0pt'>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>confirmation that we can double up as required on
these booth sizes?<br>
<o:p></o:p></span></font></p>
</blockquote>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>Agreed.<br>
<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>As previously mentioned there is no capacity to double
up on booth size<br>
if required. The floorplan that SCEC has provided shows the maximum<br>
number of exhibition booths that we can fit in Parkside Foyer along with<br>
600 delegates. Due to the physical space restrictions of the space we<br>
are unable to make anymore changes to this floor plan (moving exhibition<br>
booths around or changing the size of any booths).<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>Kirsty has given us an exhibition floor plan which has
some bigger stands:<br>
Linked from here:<br>
<a
href="http://wiki.osgeo.org/wiki/FOSS4G_2009_SCEC_Rooms#Exhibition_Floorplan_.28Parkside_Level_1.29"
target="_blank">http://wiki.osgeo.org/wiki/FOSS4G_2009_SCEC_Rooms#Exhibition_Floorplan_.28Parkside_Level_1.29</a>
<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'> <br>
Moving forward I have attached an updated snapshot of the venue<br>
allocation that outlines the above rooms and what we recommend we<br>
confirm with SCEC. Cameron, as discussed this morning please sign the<br>
attached document to ensure that the OC is in agreement with the rooms<br>
that TH will contract with SCEC for the FOSS4G 2009 Conference.<br>
I have spoken to SCEC and they are happy if I contract these room on<br>
Monday so please read through and call me if you have any additional<br>
changes.<br>
Kind Regards<br>
<br>
Julia Vernon <o:p></o:p></span></font></p>
<p class=MsoNormal style='margin-bottom:12.0pt'><font size=3
face="Times New Roman"><span lang=EN-AU style='font-size:12.0pt'><br>
Attached is my revised suggestion for rooms (if not too expensive). I've
removed room G07 as I don't think we need it if we use 110A.<o:p></o:p></span></font></p>
</div>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'>------------------------------------------------------------------------<br>
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<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
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<p class=MsoNormal><font size=3 face="Times New Roman"><span lang=EN-AU
style='font-size:12.0pt'><o:p> </o:p></span></font></p>
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