Dear Kobben,<br><br>I am Xianfeng Song, teaching GIS at Graduate University of Chinese Academy of Sciences. Glad to hear from you about the new idea of foss4g2012 academic track. As you know, there was a small committee organized by local coordinator to run the review of academic papers in past events, and many experts you mentioned were already there. They played a great role in reviewing and recommending a journal. A few weeks ago, the LOC ever had a meeting deciding to follow the customs to invite again those who ever working for past academic tracks. <br>
<br>To encourage more academic paper submission in 2012, Prof. Chen, our chapter representative, and other LOC members recommend to publish an IEEE conference proceeding. The EI-index may help to spread the impact of our academic track through its reference system. The GIS Association of China is a very large community in China, we are thinking to attract those local participants from universities or research institutions this time.<br>
<br>The above is our idea for your information. I also cc this mail to the LOC for their attention. <br><br>Best regards,<br>Song<br>------------------<br><a href="http://people.gucas.ac.cn/~xfsong?language=en">http://people.gucas.ac.cn/~xfsong?language=en</a><br>
<br><br><br><br><div class="gmail_quote">2011/12/8 Barend Köbben <span dir="ltr"><<a href="mailto:kobben@itc.nl">kobben@itc.nl</a>></span><br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex;">
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<div style="font-family:Monaco;font-size:medium"><font face="Monaco,monospace">Dear list,</font></div>
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</font></div>
<div style="font-family:Monaco;font-size:medium"><font face="Monaco,monospace">In a recent MoU between OSGEO and ICA (the International Cartographic Association), one of the items was that ICA's Commission on Open Source Geospatial
Technologies will team up with OSGEO to consolidate and strengthen the Academic Track at the annual global FOSS4G conferences. </font></div>
</font><span style="font-size:medium;font-family:Monaco,monospace">Suchith Anand (the commission chair) has asked me to start organizing this and provide some ideas about the possible setup. </span></div>
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<div><span style="font-size:medium;font-family:Monaco,monospace">Firstly I invite this list to please find below this setup for comments and discussion.</span><font face="Monaco,monospace">
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<div style="font-family:Monaco;font-size:medium"><font face="Monaco,monospace">Secondly, as you can read in the setup, one of the action points is to "contact OSGEO for a liaison with the local organisers for Beijing 2012". I have
found on the WiKi the name of Xianfeng SONG as 'lead for academic track', but unfortunately no more contact details. Does anyone within this list have contact details for mr or mrs Song?</font></div>
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</font><span style="font-size:medium;font-family:Monaco,monospace">Yours truly,</span><font face="Monaco,monospace">
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<div style="font-family:Monaco;font-size:medium"><font face="Monaco,monospace">Barend Köbben (Senior Lecturer)</font></div>
<div style="font-family:Monaco;font-size:medium"><font face="Monaco,monospace">ITC - University of Twente, Faculty of Geo-Information</font></div>
<div style="font-family:Monaco;font-size:medium"><font face="Monaco,monospace">Science and Earth Observation</font></div>
<div style="font-family:Monaco;font-size:medium"><font face="Monaco,monospace">PO Box 217, 7500AE Enschede (The Netherlands)</font></div>
<div style="font-family:Monaco;font-size:medium"><font face="Monaco,monospace">+31-(0)53 4874 253</font></div>
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++++++++++++++++++++++++</div>
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<dl><dt><font face="Georgia"><b>FOSS4G</b><b> </b><b>2012</b><b> </b><b>&</b><b> </b><b>further</b><b> – </b><b>Academic</b><b> </b><b>Track</b></font></dt><dt><br>
</dt><dt><font face="Georgia">The general idea is to strengthen the Academic Track at the annual global FOSS4G conference. Currently it is too dependent on local and ad-hoc efforts (however successful many of them have been), we need to develop a fixed scenario
and publication outlets to streamline and consolidate the Academic Track.</font></dt><dt><br>
</dt><dt><font face="Georgia">For this we need a FOSS4G Academic track that is organised as follows:</font></dt></dl>
<ol>
<li><font face="Georgia">A <b>scientific</b><b> </b><b>committee</b><b> </b>is established (some 4-5 members) that in principle serve for several years, each year complemented with a local organisation liaison; This committee oversees the Call for Papers and
the reviewing process and the publication efforts.</font></li><li><font face="Georgia">A <b>reviewing</b><b> </b><b>committee</b> is established under the auspices of the scientific committee, with members (some 20-30) that in principle serve for several years; Within this group there should be a sufficient spread of
competencies/knowledge/expertise, to cover a wide range of paper subjects.</font></li><li><font face="Georgia">The Call for Papers is published sufficiently in advance for people to come up with full, scientific quality papers.</font></li>
<li><font face="Georgia">Reviewers are asked to (blind) review the papers for presentation at the conference; The target should be to end up with 20-25 acceptable papers for this stage.</font></li><li><font face="Georgia">The reviewers are additionally asked to indicate, for the papers they find acceptable for presentation, if they think the paper should be considered for publication in a special issue of a high quality academic journal. From these highlighted
papers, the scientific committee makes a selection of 8-10 papers for a special issue of a journal.</font></li><li><font face="Georgia">The <i>selection</i> of the papers for both presentation and for the academic journal should be finished <i>before</i> the conference takes place, so that the distinction can be made, e.g. by having a seperate session for selected
papers. We should look into the possibility to have in coming years the journal published/printed and available at the conference (this will mean shifting the reviewing process forward to allow for journal production).</font></li>
</ol>
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</dt><dt><font face="Georgia">For this process to work we should work on the following actions:</font></dt></dl>
<ol>
<li><font face="Georgia">Likely candidates for the academic journal should be identified and contacted. The most obvious candidate at present is "Transactions in GIS" (in which the 2004 and 2011 FOSS4G academic tracks have been published). <b>Barend</b> <b>K</b><b>ö</b><b>bben</b> will
contact the editors.</font></li><li><font face="Georgia"><b>Barend</b> will contact previous organisers of academic tracks and others for membership of a scientific committee under his chairmanship. Likely candidates at this stage are Rafael Moreno (Denver 2011), Serena Coetzee (Cape Town
2008 and TGIS editorial board) and Helena Mitasova (OSGEO board and TGIS editorial board<font color="#000000">),</font><font color="#000000"> </font><font color="#000000">but</font><font color="#000000"> </font><font color="#000000">others</font><font color="#000000"> </font><font color="#000000">could</font><font color="#000000"> </font><font color="#000000">and</font><font color="#000000"> </font><font color="#000000">should</font><font color="#000000"> </font><font color="#000000">be</font><font color="#000000"> </font><font color="#000000">considered.</font></font></li>
<li><font face="Georgia"><font color="#000000">contact</font><font color="#000000"> </font><font color="#000000">OSGEO</font><font color="#000000"> </font><font color="#000000">for</font><font color="#000000"> </font><font color="#000000">a</font><font color="#000000"> </font><font color="#000000">liaison</font><font color="#000000"> </font><font color="#000000">with</font><font color="#000000"> </font><font color="#000000">the</font><font color="#000000"> </font><font color="#000000">local</font><font color="#000000"> </font><font color="#000000">organisers</font><font color="#000000"> </font><font color="#000000">for</font><font color="#000000"> </font><font color="#000000">Beijing</font><font color="#000000"> </font><font color="#000000">2012.</font><font color="#000000"></font></font></li>
<li><font face="Georgia"><font color="#000000"><b>Barend</b></font><font color="#000000"> </font><font color="#000000">will</font><font color="#000000"> </font><font color="#000000">gather</font><font color="#000000"> </font><font color="#000000">a</font><font color="#000000"> </font><font color="#000000">list</font><font color="#000000"> </font><font color="#000000">of</font><font color="#000000"> </font><font color="#000000">candidates</font><font color="#000000"> </font><font color="#000000">for</font><font color="#000000"> </font><font color="#000000">the</font><font color="#000000"> </font><font color="#000000">Reviewing</font><font color="#000000"> C</font><font color="#000000">ommittee</font><font color="#000000"> </font><font color="#000000">from</font><font color="#000000"> </font><font color="#000000">previous</font><font color="#000000"> </font><font color="#000000">years'
committees,</font><font color="#000000"></font><font color="#000000">asking</font><font color="#000000"> </font><font color="#000000">previous</font><font color="#000000"> </font><font color="#000000">organisers</font><font color="#000000"> </font><font color="#000000">for</font><font color="#000000"> </font><font color="#000000">email</font><font color="#000000"> </font><font color="#000000">contact</font><font color="#000000"> </font><font color="#000000">details.</font><font color="#000000"> </font><font color="#000000">We</font><font color="#000000"> </font><font color="#000000">aim</font><font color="#000000"> </font><font color="#000000">for</font><font color="#000000"> </font><font color="#000000">some</font><font color="#000000"> </font><font color="#000000">20-30</font><font color="#000000"> </font><font color="#000000">people</font><font color="#000000"> </font><font color="#000000">to</font><font color="#000000"> </font><font color="#000000">ask</font><font color="#000000"> </font><font color="#000000">for</font><font color="#000000"> </font><font color="#000000">a</font><font color="#000000"> </font><font color="#000000">commitment</font><font color="#000000">
</font><font color="#000000">for</font><font color="#000000"> </font><font color="#000000">several</font><font color="#000000"> </font><font color="#000000">years</font><font color="#000000"> </font><font color="#000000">and</font><font color="#000000"> </font><font color="#000000">a</font><font color="#000000"> </font><font color="#000000">keyword</font><font color="#000000"> </font><font color="#000000">list</font><font color="#000000"> </font><font color="#000000">of</font><font color="#000000"> </font><font color="#000000">their</font><font color="#000000"> </font><font color="#000000">interests
and expertise.</font></font></li><li><font face="Georgia"><font color="#000000">For</font><font color="#000000"> </font><font color="#000000">the</font><font color="#000000"> </font><font color="#000000">whole</font><font color="#000000"> </font><font color="#000000">procedure</font><font color="#000000"> </font><font color="#000000">a</font><font color="#000000"> </font><font color="#000000">good</font><font color="#000000"> </font><font color="#000000">paper/conference</font><font color="#000000">
</font><font color="#000000">submission</font><font color="#000000"> </font><font color="#000000">system</font><font color="#000000"> </font><font color="#000000">is</font><font color="#000000"> </font><font color="#000000">essential.</font><font color="#000000"> </font><font color="#000000"><b>Barend</b></font><font color="#000000"> </font><font color="#000000">will</font><font color="#000000"> </font><font color="#000000">look</font><font color="#000000"> </font><font color="#000000">into</font><font color="#000000"> </font><font color="#000000">the</font><font color="#000000"></font><font color="#000000">possibilities.</font></font></li>
</ol>
<dl><dt><br>
</dt><dt><font face="Georgia">The <i><b>planned</b></i> timeline for the 2012 track is:</font></dt></dl>
<ul>
<li><font face="Georgia">1<sup>st</sup> preliminary Call for Papers (basically dates and subject matter) before Christmas</font></li><li><font face="Georgia">Detailed CfP (with procedures and detailed requirements): 1 February</font></li>
<li><font face="Georgia">Full paper deadline: 31 March</font></li><li><font face="Georgia">Reviewing decisions: 15 May</font></li><li><font face="Georgia">Final (revised) papers deadline: July 15</font></li><li><font face="Georgia">Final determination of journal contents: August 1</font></li>
<li><font face="Georgia">Conference (preliminary dates 10-15 Sep)</font></li><li><font face="Georgia">publication of special issue: ASAP</font></li></ul>
<dl><dt><br>
</dt><dt><font face="Georgia">Note that in coming years we would plan for this timeline to be moved forward to have the published journal available at the conference.</font></dt><dt><br>
</dt><dt><font face="Georgia"><i>Barend Köbben</i></font>
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