<div dir="ltr"><div style="text-align:left"><span style="font-family:arial,sans-serif;font-size:13px">Hi all,</span></div><div style="text-align:left"><span style="font-family:arial,sans-serif;font-size:13px"><br></span></div>
<div style="text-align:left"><font face="arial, sans-serif">Below are the notes from the LOC meeting last night.</font></div><div style="text-align:left"><font face="arial, sans-serif"><br></font></div><div style="text-align:left">
<font face="arial, sans-serif">If you read through, you will see that </font><font face="arial, sans-serif">Darrell</font><font face="arial, sans-serif"> will be sending out a variety of proposals from POC and design contract candidates to the Private list later today. If you are interested in helping evaluate those proposals please join the Private list to get access to them. We'll use a matrix for the PCO decision, and those criteria are below (comments on the criteria are welcome).</font></div>
<div style="text-align:left"><font face="arial, sans-serif"><br></font></div><div style="text-align:left"><i>** Mark your Calendars for a Monday eve Sept 23rd meeting on the PCO and design decisions. Let us know if you want to attend remotely.**</i><font face="arial, sans-serif"><br>
</font></div><div style="text-align:left"><br></div><div style="text-align:left">best,</div><div style="text-align:left">Tanya<br></div><div style="text-align:center"><span style="font-family:arial,sans-serif;font-size:13px"><br>
</span></div><div style="text-align:center"><span style="font-family:arial,sans-serif;font-size:13px">++++++++++++++++++++++++++++++</span></div><div style="text-align:center"><span style="font-family:arial,sans-serif;font-size:13px"><br>
</span></div><div style="text-align:center"><b><span style="font-family:arial,sans-serif;font-size:13px">FOSS4GLOC Meeting @ Renewable Funding</span></b></div><b><div style="text-align:center"><b><span style="font-family:arial,sans-serif;font-size:13px">September 9th, 2013</span></b></div>
</b><br style="font-family:arial,sans-serif;font-size:13px"><span style="font-family:arial,sans-serif;font-size:13px"><b>Attending:</b> Darrell F, Neil R, Tanya H, Randy D, Jeff M., & Melissa from Stumptown on the phone</span><div>
<i><br></i></div><div><i>[NB: notes are re-arranged according to importance of discussion]</i></div><div><i><br></i></div><div><b style="font-size:13px;font-family:arial,sans-serif">PCO Discussion</b><br></div><div><div><br style="font-family:arial,sans-serif;font-size:13px">
<span style="font-family:arial,sans-serif;font-size:13px">We need a PCO so that we can begin to negotiate contracts and move forward with many other items (basically anything that involves spending money). We have 2 bids from potential PCOs in hand (Beatty Group, MeetGreen) with a 3rd from VTM expected Tuesday morning. </span><br style="font-family:arial,sans-serif;font-size:13px">
<br style="font-family:arial,sans-serif;font-size:13px"><span style="font-family:arial,sans-serif;font-size:13px"> We need to line up some folks to review the proposals, and </span></div><div><span style="font-family:arial,sans-serif;font-size:13px"> Create a comparison matrix so that a decision can be made. </span><br style="font-family:arial,sans-serif;font-size:13px">
<span style="font-family:arial,sans-serif;font-size:13px"> </span><span style="font-family:arial,sans-serif;font-size:13px">Darrell will email Steve from SharedGeo to see if they want to submit a bid </span><br style="font-family:arial,sans-serif;font-size:13px">
<span style="font-family:arial,sans-serif;font-size:13px"> No harm in also asking John K to submit as well, esp if there is a potential to work within PSU</span><br style="font-family:arial,sans-serif;font-size:13px"><br style="font-family:arial,sans-serif;font-size:13px">
<span style="font-family:arial,sans-serif;font-size:13px"> Potential PCO evaluation matrix items</span><br style="font-family:arial,sans-serif;font-size:13px"><span style="font-family:arial,sans-serif;font-size:13px"> ability to sign contracts</span><br style="font-family:arial,sans-serif;font-size:13px">
<span style="font-family:arial,sans-serif;font-size:13px"> ability to be a fiscal agent: manage finances, budgeting, accounting services</span><br style="font-family:arial,sans-serif;font-size:13px"><span style="font-family:arial,sans-serif;font-size:13px"> ability to hold money and sign checks</span><br style="font-family:arial,sans-serif;font-size:13px">
<span style="font-family:arial,sans-serif;font-size:13px"> ability to be bondable</span><br style="font-family:arial,sans-serif;font-size:13px"><span style="font-family:arial,sans-serif;font-size:13px"> ability to handle registration services including registration packets</span><br style="font-family:arial,sans-serif;font-size:13px">
<span style="font-family:arial,sans-serif;font-size:13px"> ability to do marketing and outreach (including tech savvy communication channels)</span><br style="font-family:arial,sans-serif;font-size:13px"><span style="font-family:arial,sans-serif;font-size:13px"> ability to do contract negotiation </span><br style="font-family:arial,sans-serif;font-size:13px">
<span style="font-family:arial,sans-serif;font-size:13px"> Contracts include: convention center, hotels, AV, other event spaces, field trips</span><br style="font-family:arial,sans-serif;font-size:13px"><span style="font-family:arial,sans-serif;font-size:13px"> sponsor logistics - staging, exhibit space management</span><br style="font-family:arial,sans-serif;font-size:13px">
<span style="font-family:arial,sans-serif;font-size:13px"> travel services and logistics</span><br style="font-family:arial,sans-serif;font-size:13px"><span style="font-family:arial,sans-serif;font-size:13px"> fixed vs Percentage costs comparison</span><br style="font-family:arial,sans-serif;font-size:13px">
<br style="font-family:arial,sans-serif;font-size:13px"><div style="font-family:arial,sans-serif;font-size:13px"><b>Goals</b><br><br>Any new PCO proposals should be in by Monday the 16th <br>Goal to give a PCO decision to the OSGeo board in 2 weeks (Sept 23rd) **<br>
Goal to get the OSGeo board to approve of our PCO choice by end of September (30th)<br><br>We also have a few Design Contract submissions. Those decisions should be on a similar time-frame (no need for matrix?)<br><br></div>
<span style="font-family:arial,sans-serif;font-size:13px">** Meeting to make decisions will be Monday 23rd (location TBD)</span></div><div><span style="font-family:arial,sans-serif;font-size:13px"><br></span></div><div><span style="font-family:arial,sans-serif;font-size:13px">+++++++++++++++++</span></div>
<div><span style="font-family:arial,sans-serif;font-size:13px"><br></span></div><div><span style="font-family:arial,sans-serif;font-size:13.333333969116211px"><b>Committees</b></span></div><div><b><br></b></div><div>We ran through a description of the various committees that probably need to exist and the kinds of items that fall under each. Folks who have expressed interest in helping in each area are noted, but in general names are not filled in because this has not been discussed in depth before. If you are interested in helping with a committee area please let us know!<br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<br style="font-family:arial,sans-serif;font-size:13.333333969116211px"><span style="font-family:arial,sans-serif;font-size:13.333333969116211px"><b>Academic committee</b></span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> Percy is leading the charge. </span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px"><span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> RFP's to go out first of the year - need more detailed schedule</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<br style="font-family:arial,sans-serif;font-size:13.333333969116211px"><span style="font-family:arial,sans-serif;font-size:13.333333969116211px"><b>Design committee</b></span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> No lead yet.</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px"><span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> Web credentials desirable.</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> 3 bids have been submitted for design work (Darrel will forward to the private list).</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<br style="font-family:arial,sans-serif;font-size:13.333333969116211px"><span style="font-family:arial,sans-serif;font-size:13.333333969116211px"><b>Conference committee</b></span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> Darrell is the lead</span></div><div> <span style="font-family:arial,sans-serif;font-size:13.333333969116211px">Open source bridge software possibly useful.</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> Registration fees - Percy is looking into our ability to use the PSU registration system</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> Maybe we should check on more formally seeing if we can funnel anything more through PSU?</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> Might want to involve Deb Bryant in some way</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px"><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<span style="font-family:arial,sans-serif;font-size:13.333333969116211px"><b>Entertainment committee</b></span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px"><span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> No lead yet</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> Gala, field trips, etc.</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px"><span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> NACIS-like planning on this would be cool.</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> It would be nice if we had an outline by registration time (check Nottingham date).</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<br style="font-family:arial,sans-serif;font-size:13.333333969116211px"><span style="font-family:arial,sans-serif;font-size:13.333333969116211px"><b>Code Sprint / Hackathon committee</b></span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> No lead yet</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px"><span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> Discussion has centered on pairing this with WhereCampPDX</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> Possible Elliot center as a location (if combined)</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px"><span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> Melissa can check with Reid on Metro vs Elliot Center.</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> Stumptown can get the Elliot Center at a discount</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px"><span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> Dates would be 13th and 14th</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> Would be great if WhereCampPDX folks could be involved in the discussion early</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<br style="font-family:arial,sans-serif;font-size:13.333333969116211px"><span style="font-family:arial,sans-serif;font-size:13.333333969116211px"><b>Regular Program</b></span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> No Lead Yet (This might be a position with an honorarium)</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px"><span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> This is the biggest job on the list, and advice from Nottingham will be key</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<br style="font-family:arial,sans-serif;font-size:13.333333969116211px"><span style="font-family:arial,sans-serif;font-size:13.333333969116211px"><b>Workshop committee</b></span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<font face="arial, sans-serif"> No lead yet, </font></div><div><font face="arial, sans-serif"> Neil is in and has lots of AV experience, Jeff McKenna has said he wants to help</font><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> We have 6 computer labs reserved already, and can reserve more non-lab space as necessary</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> Workshops are not recorded, but Darrell got a bid for the conference AV stuff from SOTM-US, includes all nine tracks over the 3 main days at the convention center (live streaming plus posting of recorded talks later).</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<br style="font-family:arial,sans-serif;font-size:13.333333969116211px"><span style="font-family:arial,sans-serif;font-size:13.333333969116211px"><b>Promotion/publicity</b></span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> No lead yet.</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px"><span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> Will likely fall under the PCO to some degree</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> This will include the shwag bag and related items</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px"><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<span style="font-family:arial,sans-serif;font-size:13.333333969116211px"><b>Volunteer Organizing</b></span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px"><span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> No lead yet</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> Need someone to recruit and lead </span><span style="font-family:arial,sans-serif;font-size:13.333333969116211px">volunteers and </span><span style="font-family:arial,sans-serif;font-size:13.333333969116211px">student volunteers.</span></div>
<div><br style="font-family:arial,sans-serif;font-size:13.333333969116211px"><span style="font-family:arial,sans-serif;font-size:13.333333969116211px"><b>Sponsorship</b></span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> No lead Yet</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px"><span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> Need to get the Nottingham sponsorship levels </span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> Need the direct contact info from Nottingham for their sponsors</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px"><span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> Would be good to get the outline of sponsorship packets done by October 1st (internal deadline) so we can move it to the getting pretty stage and recruit a lead on this topic.</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<br style="font-family:arial,sans-serif;font-size:13.333333969116211px"><br style="font-family:arial,sans-serif;font-size:13.333333969116211px"><span style="font-family:arial,sans-serif;font-size:13.333333969116211px">++++++++++++++++</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<br style="font-family:arial,sans-serif;font-size:13.333333969116211px"><span style="font-family:arial,sans-serif;font-size:13.333333969116211px"><b>To-Dos</b></span><br><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> Darrel will send out Design docs Av contract stuff to private list</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> Darrell will contact SharedGeo</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px"><span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> Percy will check on the PSU stuff (registration details, other PSU synergies, students)</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> Tanya will draft the sponsor levels in prep for a sponsor packet discussion</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> Tanya will create an eval matrix for the PCO decision</span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px"><span style="font-family:arial,sans-serif;font-size:13.333333969116211px"> </span><br style="font-family:arial,sans-serif;font-size:13.333333969116211px">
<br style="font-family:arial,sans-serif;font-size:13.333333969116211px"><span style="font-family:arial,sans-serif;font-size:13.333333969116211px">++++++++++++++++</span><span style="font-family:arial,sans-serif;font-size:13px"><br>
</span></div></div></div>