<html><head><meta http-equiv="Content-Type" content="text/html charset=windows-1252"></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; "><div>We officially have a PCO! Signatures have been exchanged, and we're ready to roll.</div><div><br></div><div>There will be a conference call with VTM today at 12:30 to discuss next steps with the planning. If you'd like to join in, we'll use the conference line at: 971-998-1350, PIN 9000.</div><div><br></div><div>If you can't make the call, but have something you think should be brought up, please let me know.</div><div><br></div><div>Agenda Items I can think of:</div><div><br></div><div><b>General Project Management</b></div><div> – who is the primary contact at VTM?</div><div> – does contact want to be on teamwork PM (maybe)</div><div> – should contact be on mailing-lists (probably)</div><div> – any other document and info sharing we should do?</div><div><b>Financial Arrangements</b></div><div> – how to handle minor expenses (ask them to purchase, submit expense reports, etc)</div><div> - need to contract designer ASAP</div><div> – Arrangements for transfer of funds to VTM</div><div> – How should sponsor payments be made?</div><div> – Where should invoices be sent, etc?</div><div><b>Hotel and CC contracts</b></div><div> – current state of contracts</div><div> – info from past years</div><div> – getting catering, A/V, internet, etc negotiated</div><div><br></div><div>Darrell</div><div><br></div></body></html>