
<html><head><meta http-equiv="Content-Type" content="text/html charset=us-ascii"></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; "><font face="sans-serif"><span style="font-size: 13px; line-height: 19px;">Also on the wiki: </span></font><a href="http://wiki.osgeo.org/wiki/FOSS4G_2014_Planning_Meeting_18th_November">http://wiki.osgeo.org/wiki/FOSS4G_2014_Planning_Meeting_18th_November</a><br><div style="margin: 0.4em 0px 0.5em; line-height: 19px; font-family: sans-serif; font-size: 13px; background-color: rgb(255, 255, 255); position: relative; z-index: 0; "><b><br></b></div><div style="margin: 0.4em 0px 0.5em; line-height: 19px; font-family: sans-serif; font-size: 13px; background-color: rgb(255, 255, 255); position: static; z-index: auto; "><b>Attending:</b></div><ul style="line-height: 19px; list-style-type: square; margin: 0.3em 0px 0px 1.5em; padding: 0px; list-style-image: url(http://wiki.osgeo.org/skins/monobook/bullet.gif); font-family: sans-serif; font-size: 13px; background-color: rgb(255, 255, 255); "><li style="margin-bottom: 0.1em;">In the room: Molly, Darrell, Reid</li><li style="margin-bottom: 0.1em;">On the phone: Eli, Matt, Tanya, Neil, Greg, Percy</li></ul><div style="margin: 0.4em 0px 0.5em; line-height: 19px; font-family: sans-serif; font-size: 13px; background-color: rgb(255, 255, 255); "><br><b>Agenda</b></div><ul style="line-height: 19px; list-style-type: square; margin: 0.3em 0px 0px 1.5em; padding: 0px; list-style-image: url(http://wiki.osgeo.org/skins/monobook/bullet.gif); font-family: sans-serif; font-size: 13px; background-color: rgb(255, 255, 255); "><li style="margin-bottom: 0.1em;">See also previous meeting notes, <a href="http://wiki.osgeo.org/wiki/FOSS4G_2014_Planning_Meeting_12th_November" title="FOSS4G 2014 Planning Meeting 12th November" style="text-decoration: none; color: rgb(90, 54, 150); background-image: none; background-position: initial initial; background-repeat: initial initial;">FOSS4G 2014 Planning Meeting 12th November</a></li></ul><ul style="line-height: 19px; list-style-type: square; margin: 0.3em 0px 0px 1.5em; padding: 0px; list-style-image: url(http://wiki.osgeo.org/skins/monobook/bullet.gif); font-family: sans-serif; font-size: 13px; background-color: rgb(255, 255, 255); "><li style="margin-bottom: 0.1em;">Platform for managing paper submissions<ul style="line-height: 1.5em; list-style-type: square; margin: 0.3em 0px 0px 1.5em; padding: 0px; list-style-image: url(http://wiki.osgeo.org/skins/monobook/bullet.gif);"><li style="margin-bottom: 0.1em;">Molly presented on several options</li><li style="margin-bottom: 0.1em;">We can expect 400+ submission</li><li style="margin-bottom: 0.1em;">Need to check if there is existing community voting method</li></ul></li></ul><ul style="line-height: 19px; list-style-type: square; margin: 0.3em 0px 0px 1.5em; padding: 0px; list-style-image: url(http://wiki.osgeo.org/skins/monobook/bullet.gif); font-family: sans-serif; font-size: 13px; background-color: rgb(255, 255, 255); "><li style="margin-bottom: 0.1em;">WhereCampPDX co-location with Code Sprint<ul style="line-height: 1.5em; list-style-type: square; margin: 0.3em 0px 0px 1.5em; padding: 0px; list-style-image: url(http://wiki.osgeo.org/skins/monobook/bullet.gif);"><li style="margin-bottom: 0.1em;">Reid gives some background on Eliot Center and wifi provider</li><li style="margin-bottom: 0.1em;">Sponsorships through FOSS4G add-on and WhereCampPDX on smaller local companies</li><li style="margin-bottom: 0.1em;">Previous year's budget link to get added here _______ or sent to list</li><li style="margin-bottom: 0.1em;">Mostly dedicate code sprint space (shared for morning announcements and lunch)</li><li style="margin-bottom: 0.1em;">Not necessarily combined registration</li><li style="margin-bottom: 0.1em;">Stumptown mostly taking lead on organizing for both days, FOSS4G probably venue, food</li><li style="margin-bottom: 0.1em;">Avoid last day FOSS4G double booking with WhereCampPDX party, possible opportunity to combine on OSGeo Annual Meeting and then progress to party</li></ul></li></ul><ul style="line-height: 19px; list-style-type: square; margin: 0.3em 0px 0px 1.5em; padding: 0px; list-style-image: url(http://wiki.osgeo.org/skins/monobook/bullet.gif); font-family: sans-serif; font-size: 13px; background-color: rgb(255, 255, 255); "><li style="margin-bottom: 0.1em;">logo design process<ul style="line-height: 1.5em; list-style-type: square; margin: 0.3em 0px 0px 1.5em; padding: 0px; list-style-image: url(http://wiki.osgeo.org/skins/monobook/bullet.gif);"><li style="margin-bottom: 0.1em;">Timeline will be sent to list (December 23rd for final)</li><li style="margin-bottom: 0.1em;">Concept research, send ideas starting now</li><li style="margin-bottom: 0.1em;">PDX is (mostly) consensus for name</li><li style="margin-bottom: 0.1em;">Last opportunity to brainstorm ideas and pass along to Elizabeth</li></ul></li></ul><ul style="line-height: 19px; list-style-type: square; margin: 0.3em 0px 0px 1.5em; padding: 0px; list-style-image: url(http://wiki.osgeo.org/skins/monobook/bullet.gif); font-family: sans-serif; font-size: 13px; background-color: rgb(255, 255, 255); "><li style="margin-bottom: 0.1em;">Sponsorship updates<ul style="line-height: 1.5em; list-style-type: square; margin: 0.3em 0px 0px 1.5em; padding: 0px; list-style-image: url(http://wiki.osgeo.org/skins/monobook/bullet.gif);"><li style="margin-bottom: 0.1em;">Mountain theme, Mt. Tabor, St. Helen's</li><li style="margin-bottom: 0.1em;">Lists have been assembled, need to remove duplicates</li><li style="margin-bottom: 0.1em;">Review for appropriate contacts</li><li style="margin-bottom: 0.1em;">Some focused email and phone follow up</li><li style="margin-bottom: 0.1em;">Mailchimp, constant contact or something else to track outreach</li><li style="margin-bottom: 0.1em;">Roll out soon (before logo)</li><li style="margin-bottom: 0.1em;">Need to determine source to keep all this in (shared google doc?)</li></ul></li></ul><ul style="line-height: 19px; list-style-type: square; margin: 0.3em 0px 0px 1.5em; padding: 0px; list-style-image: url(http://wiki.osgeo.org/skins/monobook/bullet.gif); font-family: sans-serif; font-size: 13px; background-color: rgb(255, 255, 255); "><li style="margin-bottom: 0.1em;">Hotel<ul style="line-height: 1.5em; list-style-type: square; margin: 0.3em 0px 0px 1.5em; padding: 0px; list-style-image: url(http://wiki.osgeo.org/skins/monobook/bullet.gif);"><li style="margin-bottom: 0.1em;">Not very interested in Hotel block, too high a risk</li><li style="margin-bottom: 0.1em;">Convention center</li></ul></li></ul><ul style="line-height: 19px; list-style-type: square; margin: 0.3em 0px 0px 1.5em; padding: 0px; list-style-image: url(http://wiki.osgeo.org/skins/monobook/bullet.gif); font-family: sans-serif; font-size: 13px; background-color: rgb(255, 255, 255); "><li style="margin-bottom: 0.1em;">GIS Day video<ul style="line-height: 1.5em; list-style-type: square; margin: 0.3em 0px 0px 1.5em; padding: 0px; list-style-image: url(http://wiki.osgeo.org/skins/monobook/bullet.gif);"><li style="margin-bottom: 0.1em;">Contact Madeline or Christina for Darrell to make announcement</li></ul></li><li style="margin-bottom: 0.1em;">ORURISA/GIS In Action coordination<ul style="line-height: 1.5em; list-style-type: square; margin: 0.3em 0px 0px 1.5em; padding: 0px; list-style-image: url(http://wiki.osgeo.org/skins/monobook/bullet.gif);"><li style="margin-bottom: 0.1em;">Occasional announcements</li><li style="margin-bottom: 0.1em;">Regular Announcements</li><li style="margin-bottom: 0.1em;">Program Announcement</li><li style="margin-bottom: 0.1em;">Potential media sponsor? Professional organization affiliation? ORURISA and/or URISA?</li></ul></li><li style="margin-bottom: 0.1em;">Press Releases<ul style="line-height: 1.5em; list-style-type: square; margin: 0.3em 0px 0px 1.5em; padding: 0px; list-style-image: url(http://wiki.osgeo.org/skins/monobook/bullet.gif);"><li style="margin-bottom: 0.1em;">Percy will proofread</li><li style="margin-bottom: 0.1em;">Darrell will help</li><li style="margin-bottom: 0.1em;">Nate is really good at this stuff, Percy will talk with him</li><li style="margin-bottom: 0.1em;">Need outlets/media sponsors, see media sponsors at <a href="http://2013.foss4g.org/" class="external text" rel="nofollow" style="text-decoration: none; color: rgb(51, 102, 187); background-image: url(http://wiki.osgeo.org/skins/monobook/external.png); padding-right: 13px; background-position: 100% 50%; background-repeat: no-repeat no-repeat;">2013</a></li></ul></li></ul><ul style="line-height: 19px; list-style-type: square; margin: 0.3em 0px 0px 1.5em; padding: 0px; list-style-image: url(http://wiki.osgeo.org/skins/monobook/bullet.gif); font-family: sans-serif; font-size: 13px; background-color: rgb(255, 255, 255); "><li style="margin-bottom: 0.1em;">Academic Update<ul style="line-height: 1.5em; list-style-type: square; margin: 0.3em 0px 0px 1.5em; padding: 0px; list-style-image: url(http://wiki.osgeo.org/skins/monobook/bullet.gif);"><li style="margin-bottom: 0.1em;">Do we want to keep using existing OJS instance? (i.e. we could take overpayment and administration)</li><li style="margin-bottom: 0.1em;">Helena interested in helping at AGU</li></ul></li></ul><ul style="line-height: 19px; list-style-type: square; margin: 0.3em 0px 0px 1.5em; padding: 0px; list-style-image: url(http://wiki.osgeo.org/skins/monobook/bullet.gif); font-family: sans-serif; font-size: 13px; background-color: rgb(255, 255, 255); "><li style="margin-bottom: 0.1em;">Website<ul style="line-height: 1.5em; list-style-type: square; margin: 0.3em 0px 0px 1.5em; padding: 0px; list-style-image: url(http://wiki.osgeo.org/skins/monobook/bullet.gif);"><li style="margin-bottom: 0.1em;">Darrell to send email update on this</li></ul></li></ul><ul style="line-height: 19px; list-style-type: square; margin: 0.3em 0px 0px 1.5em; padding: 0px; list-style-image: url(http://wiki.osgeo.org/skins/monobook/bullet.gif); font-family: sans-serif; font-size: 13px; background-color: rgb(255, 255, 255); "><li style="margin-bottom: 0.1em;">Nottingham details coming in, <a href="http://wiki.osgeo.org/wiki/FOSS4G2013_Cookbook" title="FOSS4G2013 Cookbook" style="text-decoration: none; color: rgb(90, 54, 150); background-image: none; background-position: initial initial; background-repeat: initial initial;">FOSS4G2013_Cookbook</a></li></ul><ul style="line-height: 19px; list-style-type: square; margin: 0.3em 0px 0px 1.5em; padding: 0px; list-style-image: url(http://wiki.osgeo.org/skins/monobook/bullet.gif); font-family: sans-serif; font-size: 13px; background-color: rgb(255, 255, 255); "><li style="margin-bottom: 0.1em;">Sending update<ul style="line-height: 1.5em; list-style-type: square; margin: 0.3em 0px 0px 1.5em; padding: 0px; list-style-image: url(http://wiki.osgeo.org/skins/monobook/bullet.gif);"><li style="margin-bottom: 0.1em;">Required to Board</li><li style="margin-bottom: 0.1em;">Discuss too</li></ul></li></ul><div style="margin: 0.4em 0px 0.5em; line-height: 19px; font-family: sans-serif; font-size: 13px; background-color: rgb(255, 255, 255); "><b>To do list before next meeting</b></div><ul style="line-height: 19px; list-style-type: square; margin: 0.3em 0px 0px 1.5em; padding: 0px; list-style-image: url(http://wiki.osgeo.org/skins/monobook/bullet.gif); font-family: sans-serif; font-size: 13px; background-color: rgb(255, 255, 255); "><li style="margin-bottom: 0.1em;">Eli to do theme recap on list, either come to decision or pass raw material to Elizabeth</li><li style="margin-bottom: 0.1em;">Percy to respond to Helena on AGU</li><li style="margin-bottom: 0.1em;"><s>Percy to email Nate DiNiro about outreach</s> Percy did this, will report back</li><li style="margin-bottom: 0.1em;">Percy to look into (existing) OJS more</li><li style="margin-bottom: 0.1em;">Darrell to contact Paul Ramsey about community voting</li><li style="margin-bottom: 0.1em;">Reid to send budget outline</li><li style="margin-bottom: 0.1em;">Eli to combine sponsor list and start</li><li style="margin-bottom: 0.1em;">Eli to come up with Press Release schedule and combine with Molly</li><li style="margin-bottom: 0.1em;">Darrell to sign up for mailchimp</li><li style="margin-bottom: 0.1em;">Eli to come up with shared source for sponsorship stuff</li></ul></body></html>