[FOSS4G2016] Urgent decision about rooms in WCCB

Mon Oct 19 05:39:37 PDT 2015

Hi all

Using the tunnel would mean an additional auditorium of roughly 250 max. This would be a nice intermediate size between auditorium and the rest with average 100.

Vriendelijke groet,
Marc Vloemans

> Op 19 okt. 2015 om 12:45 heeft Hinrich Paulsen <paulsen at terrestris.de> het volgende geschreven:
> 
> Hi all,
> 
> I would also go for the 'safe' (i. e. larger) version. I am not sure how
> much money could be saved (if at all) by not using the tunnel, but that
> should not affect this decision.
> 
> Greetings,
> 
> Hinrich
> 
>> Am 19.10.2015 um 11:10 schrieb till.adams at fossgis.de:
>> Hi Steven, Volker
>> 
>> many thanks for your fast reply ;-)., Volker I know, that we had this
>> discussion also when you've been here. We just thought about how to use
>> that tunnel and the area behind when Marc and Gert-Jan were here.
>> 
>> In general I agree, that we should go to the more "safe" alternative and
>> use the 3 session-rooms we have in a seperated room "Bangkok".
>> 
>> Steven FYI: We are planning to use the plenary chamber as one session
>> room for all the time. It's so atmospheric ;-)
>> The chamber is seperated into the lower area with 730 seats and the
>> tribune with another 490. Also if the lower area is not full, the
>> atmosphere is great, because it's all like a circle. So and also when it
>> was used as plenary chamber for german government, very often there only
>> have been few representatives ;-)
>> 
>> Other opinions?
>> 
>> So far, Till
>> 
>> 
>> 
>> 
>> 
>> Am 2015-10-19 10:44, schrieb Steven Feldman:
>>> Depends on numbers of course but if you are ambitious and hope to
>>> have over 800 delegates (which I think is achievable for NA and
>>> Europe) then your room space without the plenary space only hosts 560
>>> which seems a bit low to me.  Although there will always be 10-15% of
>>> delegates not in a session
>>> 
>>> Another observation, for some of the most popular speakers you will
>>> get more than 100 people wanting to attend, options are to  use the
>>> plenary space but that will be very empty and unatmospheric or run
>>> some very popular sessions twice (you can work that out in the fly if
>>> the speakers agree)
>>> 
>>> Whatever you decide you will find a way to make it work, that's the
>>> magic of a FOSS4G and community
>>> 
>>> Cheers
>>> 
>>> Steven
>>> 
>>> 
>>>> On 19 Oct 2015, at 15:18, till.adams at fossgis.de wrote:
>>>> 
>>>> Hi LOC,
>>>> 
>>>> this email directs especially to:
>>>> - Volker and programm committee
>>>> - Marc and Gert-Jan for PR & M
>>>> - Arnulf und Hinrich for Sponsoring/Exhibition
>>>> - Jeff and Steven because of their experience
>>>> 
>>>> And all others, who have an opinion on this ;-)
>>>> 
>>>> 
>>>> I talked to Mr. Seyfert (PCO) in the past days about the possibility
>>>> for only using the elder part of WCCB. The idea was born when the PR
>>>> & M team was here.
>>>> This would mean we would get rid off the tunnel below the plaza and
>>>> the rooms thereafter in the new part of WCCB.
>>>> 
>>>> On the other side, this would mean, that after the plenary chamber
>>>> (1230 seats) the next biggest session room will only have 112 seats.
>>>> On the other hand, this would make the whole thing more familar and
>>>> also increase the amenity of the place for the exhibition. We already
>>>> thought about that earlier, but I am personally quite of unsure,
>>>> whether the space and room offer will be enough.
>>>> 
>>>> The available rooms would be as follows:
>>>> 
>>>>       Plenary chamber (734 seats ground floor + 496 seats tribune)
>>>>       Session-Room 2: Bonn 1 & 2 (89 seats)
>>>>       Session-Room 3: Bonn 3 (72 seats)
>>>>       Session-Room 4: Berlin (112 seats)
>>>>       Session-Room 5: Kleiner Saal (79 seats)
>>>>       Session-Room 6: Kaminzimmer (100 seats)
>>>>       Session-Room 7: Rheinlobby (100 seats)
>>>> 
>>>> I've attached a plan of the rooms for this.
>>>> 
>>>> Also we could use a part of the tunnel as room for e.g. labs (open
>>>> workshops as we had e.g. in Capetown or Victoria).
>>>> Please note, that we need an urgent decision on that (by at least
>>>> THIS wednesday [21.10.2015] !!!)
>>>> 
>>>> Till
>>>> 
>>>> <151019_FOSS4G2016_Räume.jpg>
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>> 
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