<div dir="ltr">Hi Anne,<div><br></div><div>I assume that the business cards and fliers can't be re-used, or is it just that you paid for them out of your own money and would like to recoup this? I'm inclined to agree with Cameron that this sort of expenditure should be agreed in advance because otherwise OSGeo could end up with all sorts of requests for refunds and run out of money. However, 280 Euros is a lot of money to be out of pocket.</div><div><br></div><div>Marketing people- could we collectively agree to refund this but as a one-off, and in future all payments must be agreed in advance in order to get a refund?</div><div><br></div><div>Jo</div></div><div class="gmail_extra"><br><div class="gmail_quote">On Sun, Jul 26, 2015 at 12:42 PM, Cameron Shorter <span dir="ltr"><<a href="mailto:cameron.shorter@gmail.com" target="_blank">cameron.shorter@gmail.com</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
<div bgcolor="#FFFFFF" text="#000000">
<br>
Hi Anne,<br>
<br>
As mentioned off list,<br>
<br>
While what you are asking for is in line with OSGeo goals, I feel it
irresponsible for the OSGeo Marketing Committee to approve funding,
unless you had received approval before purchasing?<br>
<br>
My reasons are:<br>
* OSGeo, and by extension the marketing committee are responsible
for managing a budget against a set of guidelines.<br>
<br>
* Before money is spent, approval should be sought. Approval should
be granted based on: 1. Are costs in mandate. 2. Are their available
funds.<br>
<br>
* Our original Marketing spending guidelines [1] have been on
reimbursing "Non-Consumable" items. This request is for "Consumable
items". Ie, this request is out of mandate. There has since been
suggestions to move to also cover Consumables, but no one has
followed through to update the wiki or get it approved.<br>
<br>
* Providing retrospective approval would set a precedent which I
think would potentially put OSGeo at financial risk if others were
to follow this example.<br>
<br>
As such, I'm voting -0 for covering these expenses, but I am ok with
being out-voted on this one. <br>
<br>
I note that the marketing committee is almost completely inactive.
If you don't get at least 3 votes, I suggest asking the board to
weigh in (as Jeff as suggested).<br>
<br>
Sorry for the negative response.<br>
<br>
One thing that would really help is to have someone volunteer to
revitalise the Marketing committee processes, possibly rewriting
from a fresh start.<br>
<br>
<br>
Warm regards, Cameron<br>
<br>
1] <a href="http://wiki.osgeo.org/wiki/Marketing_Committee#Sponsorship_Areas" target="_blank">http://wiki.osgeo.org/wiki/Marketing_Committee#Sponsorship_Areas</a><br>
<br>
<div>On 25/07/2015 6:51 pm, Anne Ghisla
wrote:<br>
</div>
<blockquote type="cite">
<pre>Hello all,
for last year's FOSDEM in Brussels I ordered OSGeo flyers
and business cards from a local print shop. All details are
listed in the wiki page:
<a href="http://wiki.osgeo.org/wiki/FOSDEM2014" target="_blank">http://wiki.osgeo.org/wiki/FOSDEM2014</a>
I would like to ask for refund for these items (it sums up to 280
euros). I can provide off-list the receipt in German, with translation.
I am available for any clarification.
Thanks and kind regards,
Anne
</pre>
<br>
<fieldset></fieldset>
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<br>
<pre cols="72">--
Cameron Shorter,
Software and Data Solutions Manager
LISAsoft
Suite 112, Jones Bay Wharf,
26 - 32 Pirrama Rd, Pyrmont NSW 2009
P <a href="tel:%2B61%202%209009%205000" value="+61290095000" target="_blank">+61 2 9009 5000</a>, W <a href="http://www.lisasoft.com" target="_blank">www.lisasoft.com</a>, F <a href="tel:%2B61%202%209009%205099" value="+61290095099" target="_blank">+61 2 9009 5099</a></pre>
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