<div dir="ltr">Okay, as per our letter we can update the page with an extended deadline. Jeffery is also CCed in communication with each firm and can now reply with additional information.<div><br></div><div>We can also play a game where we see of any of the agencies "blink" and ask for an extension first :) Happy to be guided by you and Jeffery in this.</div></div><div class="gmail_extra"><br clear="all"><div><div class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div>--</div><div>Jody Garnett</div></div></div></div></div></div>
<br><div class="gmail_quote">On 8 February 2017 at 13:48, Marc Vloemans <span dir="ltr"><<a href="mailto:marcvloemans1@gmail.com" target="_blank">marcvloemans1@gmail.com</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">Thanks Jeff & Jody,<br>
<br>
Your work looks like you have done this more than once!<br>
EOI response looks also quite easy/practical to tailor per individual agency.<br>
<br>
I respect Jody's wish to keep the pace, but deadline of before-20-Feb is pushing it for the agencies....<br>
Perhaps a few days later would help, especially to give the only non-native-English-speaking agency not too much of a disadvantage ....<br>
<br>
Kind regards,<br>
Marc Vloemans<br>
<br>
<br>
> Op 8 feb. 2017 om 21:00 heeft <a href="mailto:marketing-request@lists.osgeo.org">marketing-request@lists.osgeo.<wbr>org</a> het volgende geschreven:<br>
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> Today's Topics:<br>
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> 1. Re: draft response to shortlisted agencies (Jeffrey Johnson)<br>
> 2. random catchup on RFP (Jody Garnett)<br>
><br>
><br>
> ------------------------------<wbr>------------------------------<wbr>----------<br>
><br>
> Message: 1<br>
> Date: Wed, 8 Feb 2017 06:07:16 -0800<br>
> From: Jeffrey Johnson <<a href="mailto:ortelius@gmail.com">ortelius@gmail.com</a>><br>
> To: Jody Garnett <<a href="mailto:jody.garnett@gmail.com">jody.garnett@gmail.com</a>><br>
> Cc: OSGeo Marketing <<a href="mailto:marketing@lists.osgeo.org">marketing@lists.osgeo.org</a>><br>
> Subject: Re: [Marketing] draft response to shortlisted agencies<br>
> Message-ID:<br>
> <<wbr>CABcRaRPiUqsFNnRzf0qLOev0dVp7_<wbr>1WxwoXib4rS=<a href="mailto:B-GUR1fcA@mail.gmail.com">B-GUR1fcA@mail.<wbr>gmail.com</a>><br>
> Content-Type: text/plain; charset=UTF-8<br>
><br>
> Thank you !!<br>
><br>
>> On Tue, Feb 7, 2017 at 5:47 PM, Jody Garnett <<a href="mailto:jody.garnett@gmail.com">jody.garnett@gmail.com</a>> wrote:<br>
>> Okay with no further feedback I am going to break this up into individual<br>
>> pages, and ask Jachym to send them out. Unless you think one of us can do so<br>
>> ..<br>
>><br>
>> --<br>
>> Jody Garnett<br>
>><br>
>>> On 7 February 2017 at 15:26, Jody Garnett <<a href="mailto:jody.garnett@gmail.com">jody.garnett@gmail.com</a>> wrote:<br>
>>><br>
>>> I have personalized each reply (using organization initials and colors so<br>
>>> you can see what to send). On close review (when personalizing each reply) a<br>
>>> couple of the responses impressed me more.<br>
>>><br>
>>> - I have pushed the response date back until the 20th, due to our delay in<br>
>>> requesting proposals.<br>
>>> - I added your name / marketing committee at the bottom of the letter<br>
>>><br>
>>> One batch of changes I have held back on is the use of "proposal" vs "some<br>
>>> more details". I am under the impression nwe are formally asking for<br>
>>> proposal at this time (including financials, technical and schedule) - and<br>
>>> the next step after this is contract negotiation.<br>
>>><br>
>>> If that is correct I recommend we tignten up the letter still further to<br>
>>> use the word "proposal" and have a solid deadline at the end of the month.<br>
>>><br>
>>><br>
>>><br>
>>> --<br>
>>> Jody Garnett<br>
>>><br>
>>>> On 7 February 2017 at 11:51, Jeffrey Johnson <<a href="mailto:ortelius@gmail.com">ortelius@gmail.com</a>> wrote:<br>
>>>><br>
>>>> Folks, sincere apologies for the delay on this. Im dealing with<br>
>>>> multiple family medical issues in the past several days and trying to<br>
>>>> juggle normal work as well.<br>
>>>><br>
>>>> I've started a draft here. Can you please take a look and add<br>
>>>> edits/comments as appopriate.<br>
>>>><br>
>>>><br>
>>>> <a href="https://docs.google.com/document/d/1ezAfjQaC-wZrruApDkhjvOV7VOFFpunkYsGqAeSY0rw/edit" rel="noreferrer" target="_blank">https://docs.google.com/<wbr>document/d/1ezAfjQaC-<wbr>wZrruApDkhjvOV7VOFFpunkYsGqAeS<wbr>Y0rw/edit</a><br>
>>>><br>
>>>> Jody, Im not sure we have the time to write a personalized response to<br>
>>>> each.<br>
>>>><br>
>>>> Ill come back to this later today/tomorrow as time allows.<br>
>>>><br>
>>>> On Mon, Feb 6, 2017 at 11:57 PM, Jeffrey Johnson <<a href="mailto:ortelius@gmail.com">ortelius@gmail.com</a>><br>
>>>> wrote:<br>
>>>>> I'll get to it tomorrow, apologize RS for the delay.<br>
>>>>><br>
>>>>> On Mon, Feb 6, 2017 at 23:56 Jody Garnett <<a href="mailto:jody.garnett@gmail.com">jody.garnett@gmail.com</a>><br>
>>>>> wrote:<br>
>>>>>><br>
>>>>>> I did not get a chance to work on this today - any takers?<br>
>>>>>><br>
>>>>>> --<br>
>>>>>> Jody Garnett<br>
>>>>>><br>
>>>>>> On 6 February 2017 at 09:47, Jody Garnett <<a href="mailto:jody.garnett@gmail.com">jody.garnett@gmail.com</a>><br>
>>>>>> wrote:<br>
>>>>>>><br>
>>>>>>> Quick heads up - the response to shortlisted agencies did not go out<br>
>>>>>>> over<br>
>>>>>>> the weekend, so we will need to draft up a letter to send.<br>
>>>>>>><br>
>>>>>>> What do we need to say:<br>
>>>>>>><br>
>>>>>>> a) start a good doc so we can comment/collaborate faster than the<br>
>>>>>>> wiki<br>
>>>>>>> b) outline the letter details (what we are requesting finance /<br>
>>>>>>> technical<br>
>>>>>>> / schedule variations)<br>
>>>>>>> c) have a paragraph specific to each response thanking them for the<br>
>>>>>>> parts<br>
>>>>>>> they did really well (samples above and below our budget, explicitly<br>
>>>>>>> answering acceptance criteria, hunting down our logos for use in<br>
>>>>>>> their EOI).<br>
>>>>>>><br>
>>>>>>> Please respond to this email with anything I missed? If you have time<br>
>>>>>>> create the document (and send invitation privately to marketing<br>
>>>>>>> committee<br>
>>>>>>> members).<br>
>>>>>>><br>
>>>>>>> --<br>
>>>>>>> Jody Garnett<br>
>>>>>>><br>
>>>>>>> PS. Jeffery I know you are out of the mix today, can we ask you to<br>
>>>>>>> review<br>
>>>>>>> the result and send it?<br>
>>>>>><br>
>>>>>><br>
>>>>>> ______________________________<wbr>_________________<br>
>>>>>> Marketing mailing list<br>
>>>>>> <a href="mailto:Marketing@lists.osgeo.org">Marketing@lists.osgeo.org</a><br>
>>>>>> <a href="https://lists.osgeo.org/mailman/listinfo/marketing" rel="noreferrer" target="_blank">https://lists.osgeo.org/<wbr>mailman/listinfo/marketing</a><br>
>>><br>
>>><br>
>><br>
><br>
><br>
> ------------------------------<br>
><br>
> Message: 2<br>
> Date: Wed, 8 Feb 2017 10:23:43 -0800<br>
> From: Jody Garnett <<a href="mailto:jody.garnett@gmail.com">jody.garnett@gmail.com</a>><br>
> To: OSGeo Marketing <<a href="mailto:marketing@lists.osgeo.org">marketing@lists.osgeo.org</a>>, Jachym Cepicky<br>
> <<a href="mailto:jachym.cepicky@gmail.com">jachym.cepicky@gmail.com</a>><br>
> Subject: [Marketing] random catchup on RFP<br>
> Message-ID:<br>
> <<a href="mailto:CAOhbgAmZk_J8%2BwNeDtBYAq7g%2BUHTvbi2bPQWHs8Tpa-qZoH5xQ@mail.gmail.com">CAOhbgAmZk_J8+wNeDtBYAq7g+<wbr>UHTvbi2bPQWHs8Tpa-qZoH5xQ@<wbr>mail.gmail.com</a>><br>
> Content-Type: text/plain; charset="utf-8"<br>
><br>
> Thanks to everyone for getting together letters to send out to shortlisted<br>
> firms. Jachym was able to send them out this morning - Jeffery Johnson was<br>
> CCed on the correspondence and can direct any questions back to us.<br>
><br>
> Because these responses cover commercial-in-confidence feedback marketing<br>
> committee members have been invited to a private google document. Board<br>
> members can see the resulting PDFs in dropbox.<br>
><br>
> Due to our delay we have extended the response period until Monday. I did<br>
> not feel comfortable slipping schedule very much as that would set a<br>
> precedent for future interaction on both sides. The google document was<br>
> taken private so I could add some specific responses to each EOI (answering<br>
> questions or highlighting areas of their EOI we appreciated).<br>
><br>
> The board still has not gotten back to Marc - but there has been a positive<br>
> outcome of the question. Sponsorship (as seen on the email list is picking<br>
> up). And the board is taking the draft budget that was approved into a<br>
> final form. I suspect everyone involved is still apprehensive about the 50k<br>
> not to exceed limit placed on this activity - making communication<br>
> depressingly halting:<br>
> - We did not hit our go/no-go decision marker; perhaps we should arranged a<br>
> meeting with the board for next week if we do not get an email response<br>
> - SAC was not aware of an extra 8k being put aside for their participation<br>
> in this initiative; it is like they will be fine if the board uses this<br>
> budget to support the RFP process.<br>
> - Sponsorship is picking up (3.5k and counting) - but on a different time<br>
> frame than our RFP process<br>
> - Because the budget is still only publicly in draft form it is not clear<br>
> if we have access to 2016 budget to put towards this activity; we are not<br>
> the only committee suffering due to lack of clarity<br>
><br>
> I suspect that while sponsorship may eventually cover the gap the board<br>
> will need to be comfortable backing this activity.<br>
> --<br>
> Jody Garnett<br>
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