[Oceania-Board] OO Financial Reports for 2019-2020

[Greg Lauer]

That is how I recall it. We had a late applicant and was decided to fund through the Conference surplus as we had 'closed' the TGP for the conference. We did have excess funds thanks to the NZ MFAT grant.
On 11/26/2020 1:32:22 PM, Dionne Hansen <dionne.hansen at gmail.com> wrote:
Hi Alex,
Thanks for the (very prompt!) explanation, that makes sense.

D.


On Thu, 26 Nov 2020 at 16:25, Alex Leith <alexgleith at gmail.com [mailto:alexgleith at gmail.com]> wrote:

Hey Dionne

Good point.

Ok, so I've had a look, and the way we have handled travel grants is that they're paid by the Good Mojo Program, which has its own income and expenses, see image below (actually, i'll not share this on the public list as it has people's names, you can view here in Xero: https://reporting.xero.com/!MrhzX/v1/Published/10445335 [https://reporting.xero.com/!MrhzX/v1/Published/10445335]).

>From memory, we agreed to fund this individual late, and from the conference money, and not. from the TGP money.


I'm finding it hard to track down emails that describe this, but that's basically the reason. In simple terms:
* All TGP travel is accounted for in the TGP project, and _not_ in the conference.
* This one is an exception, because it was a specific request to fund from conference surplus.
Greg, is that your memory too?

Cheers,



On Thu, 26 Nov 2020 at 14:06, Dionne Hansen <dionne.hansen at gmail.com [mailto:dionne.hansen at gmail.com]> wrote:

Hi Alex,


I was looking at the FOSS4G SotM Oceania 2019 Profit and Loss - and I noticed that on the 'Travel - national category' there is a TGP entry, but on the 'Travel - International' category there weren't any TGP entries. The Travel - International section I would assume should contain the same keynotes and TGP entries that make up the Travel - International category in the Financial Report from Macquarie Accounting, but they don't seem to match up.
Is there a reason for the way these have been delineated?


Thanks,

Dionne

On Wed, 25 Nov 2020 at 13:01, Alex Leith <alexgleith at gmail.com [mailto:alexgleith at gmail.com]> wrote:

Hey Folks

In the spirit of openness, I wanted to let this list know that I have started a Loomio thread with three financial documents attached. These are not public yet, but once approved, I'll make them public. They will be appendices to the OSGeo Oceania Annual Report for 2020.

Loomio thread: https://www.loomio.org/d/bQe4acfy/financial-reporting-for-2019-2020-board-approvals [https://www.loomio.org/d/bQe4acfy/financial-reporting-for-2019-2020-board-approvals]

And for Board members, please read the documents and ask me any questions that you have.

Kind regards,

Alex


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Alex Leith

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