<div dir="ltr">Thanks Alex & the crew, great work pulling it all together, it looks great.<div><br></div><div>I would like to have a chance to review, ask questions, and discuss as a board before we vote on this. I see a Loomio vote has already been set up but it doesn't provide a mechanism for discussion.</div><div><br></div><div>I think it's important that we scrutinise the budget and understand what we're committing to, with an opportunity to negotiate modifications before we jump in with both feet. This is a big financial decision and it deserves at least a few days to review.</div><div><br></div><div>Thanks</div><div>John</div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Fri, 23 Feb 2024 at 05:36, Alex Leith via FOSS4G-Oceania <<a href="mailto:foss4g-oceania@lists.osgeo.org">foss4g-oceania@lists.osgeo.org</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div dir="ltr"><span id="m_-752099868962036431gmail-docs-internal-guid-8e9636df-7fff-5b3b-6cec-0d139030ae6d"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:6pt"><span style="font-size:11pt;font-family:Montserrat,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Dear OSGeo Oceania Board</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:6pt"><span style="font-size:11pt;font-family:Montserrat,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">On behalf of the below listed committee members, I am writing to request your endorsement of our bid to host the FOSS4G SotM Oceania Conference for the 5-8 November, 2024 in Hobart.</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:6pt"><span style="font-size:11pt;font-family:Montserrat,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">We have secured two options for the venue, one being the University of Tasmania (UTAS) and the other the C3 Convention Centre, and have agreed as a committee that C3 is the best option, due to their inclusion of AV, catering, their not-for-profit discount as well as the location. We'll use UTAS for workshops and the community day.</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:6pt"><span style="font-size:11pt;font-family:Montserrat,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Our draft budget can be accessed in our Shared Drive folder, and is linked here: </span><a href="https://docs.google.com/spreadsheets/d/150wqk7kK4_iO0_xOjmd8ixW74OIGexF--h03hkU4lLk/edit" style="text-decoration-line:none" target="_blank"><span style="font-size:11pt;font-family:Montserrat,sans-serif;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;text-decoration-line:underline;vertical-align:baseline">https://docs.google.com/spreadsheets/d/150wqk7kK4_iO0_xOjmd8ixW74OIGexF--h03hkU4lLk/edit</span></a><span style="font-size:11pt;font-family:Montserrat,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">.</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:6pt"><span style="font-size:11pt;font-family:Montserrat,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Note that our worst case scenario is 100 people, which is projected to return a surplus of $30,000 AUD. We can handle up to 500 people at C3, which is far more than we would expect to attend. We expect at least 150, which is what Auckland achieved, and would be excited to host 250, in which case we expect a surplus of $75,000 AUD.</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:6pt"><span style="font-size:11pt;font-family:Montserrat,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Committee members:</span><span style="font-size:11pt;font-family:Montserrat,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><br></span></p><ul style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Montserrat,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="font-size:11pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Alex Leith (Chair)</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Montserrat,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="font-size:11pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Dawn Hendrick</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Montserrat,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="font-size:11pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Nick Forbes-Smith</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Montserrat,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="font-size:11pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Phil Wyatt</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Montserrat,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="font-size:11pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Tom Kimber</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Montserrat,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="font-size:11pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Elisa Puccioni</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Montserrat,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="font-size:11pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Leo Ghigone</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Montserrat,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="font-size:11pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Dorothy Pion</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Montserrat,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="font-size:11pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Emma Hain</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Montserrat,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="font-size:11pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Ponsyano De Jesus</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Montserrat,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="font-size:11pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Rhiannan Mundana</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Montserrat,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="font-size:11pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Kristy Petroff</span></p></li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Montserrat,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre-wrap"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:6pt" role="presentation"><span style="font-size:11pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Simon Nitz.</span><span style="font-size:11pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"><br></span></p></li></ul><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:6pt"><span style="font-size:11pt;font-family:Montserrat,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Please let us know if you have any questions and we’ll do our best to address them.</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:6pt"><span style="font-size:11pt;font-family:Montserrat,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Kind regards,</span></p><br><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:6pt"><span style="font-size:11pt;font-family:Montserrat,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Alex Leith</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:6pt"><span style="font-size:11pt;font-family:Montserrat,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Chair, FOSS4G SotM Oceania Conference Committee</span></p></span><br><div><br></div><span class="gmail_signature_prefix">-- </span><br><div dir="ltr" class="gmail_signature"><div dir="ltr"><div><font face="verdana, sans-serif"><b>Alex Leith</b><br></font></div><font face="verdana, sans-serif">m: +61 419 189 050</font><div><a href="https://auspatious.com" target="_blank"><font face="verdana, sans-serif">https://auspatious.com</font></a></div></div></div></div>
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