<div dir="ltr"><div>Hi Board Members</div><div><br></div><div>The conference committee has agreed on a process for onboarding sponsors, outlined below and in the document linked here: <a href="https://docs.google.com/document/d/1PJzY3AqzBG6m84vcnS1I_IqmocZaPBhTECrKg-b_iXE/edit">https://docs.google.com/document/d/1PJzY3AqzBG6m84vcnS1I_IqmocZaPBhTECrKg-b_iXE/edit</a></div><div><br></div><div>We'd like the Board to endorse this process before we start the process of bringing on our first sponsors, so a prompt response is appreciated. I'll start a loomio, but we can discuss if needed too, I'd be happy to set up a time.</div><div><br></div><div>Kind regards,</div><div><br></div><div>Alex</div><div><br></div><div><span id="gmail-docs-internal-guid-b5643585-7fff-2552-1b41-d68d93de971a"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:3pt"><span style="font-size:24pt;font-family:Montserrat,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Sponsorship Process</span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:6pt"><span style="font-size:11pt;font-family:Montserrat,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">This document defines the process around which sponsorship will be sought, approved and committed.</span></p><ol style="margin-top:0px;margin-bottom:0px"><li dir="ltr" style="list-style-type:decimal;font-size:11pt;font-family:Montserrat,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="font-size:11pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Sponsors will be contacted directly using a CRM that is managed by the sponsorship lead or via routine emails to the mailing list. Sponsors will also be able to find out about sponsorship opportunities on the website and via directly accessing the </span><a href="https://drive.google.com/file/d/1eD39UmTijPJju1mvjlVVrJbQNoauN2FL/view?usp=drive_link" style="text-decoration-line:none"><span style="font-size:11pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;text-decoration-line:underline;vertical-align:baseline">prospectus</span></a><span style="font-size:11pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">.</span></p></li><li dir="ltr" style="list-style-type:decimal;font-size:11pt;font-family:Montserrat,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="font-size:11pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">When a sponsor offers sponsorship, the sponsorship lead will flag this to committee members on Slack and via email.</span></p></li><li dir="ltr" style="list-style-type:decimal;font-size:11pt;font-family:Montserrat,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="font-size:11pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Committee members will have one week to raise concerns, and if there are any concerns that are not able to be resolved, the sponsorship proposal will go to the OSGeo Oceania Board to make a determination on whether or not the sponsorship will proceed. The OO Board decision will be final.</span></p></li><li dir="ltr" style="list-style-type:decimal;font-size:11pt;font-family:Montserrat,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt" role="presentation"><span style="font-size:11pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Once sponsorship is agreed, the </span><a href="https://docs.google.com/document/d/1lT0xsCb0N8OmSl5Imr6FFensDipJCPi6B4fG1-xgUlw/edit?tab=t.0#heading=h.93lyuro70s2u" style="text-decoration-line:none"><span style="font-size:11pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;text-decoration-line:underline;vertical-align:baseline">letter of agreement</span></a><span style="font-size:11pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline"> will be emailed by the sponsorship chair.</span></p></li><li dir="ltr" style="list-style-type:decimal;font-size:11pt;font-family:Montserrat,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:6pt" role="presentation"><span style="font-size:11pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Once the letter of agreement has been responded to, the PCO will invoice the sponsor.</span></p></li><li dir="ltr" style="list-style-type:decimal;font-size:11pt;font-family:Montserrat,sans-serif;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline;white-space:pre"><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:6pt" role="presentation"><span style="font-size:11pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-variant-alternates:normal;vertical-align:baseline">Once the sponsor has paid, their logo will be added to the website and they can be recognised appropriately as a sponsor..</span></p></li></ol></span></div><div><br></div><span class="gmail_signature_prefix">-- </span><br><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><font face="verdana, sans-serif"><b>Alex Leith</b><br></font></div><font face="verdana, sans-serif">m: +61 419 189 050</font><div><a href="https://auspatious.com" target="_blank"><font face="verdana, sans-serif">https://auspatious.com</font></a></div></div></div></div>