[OSGeo Oceania] [Oceania-Board] OSGeo Oceania Annual General Meeting Announcement

[John Bryant]

I strongly agree with Adam.

A Zoom webinar is good for one-way communication to an audience, where a
small group of presenters talk, and attendees have limited ability to
participate, they can't see each other, or even who else is there. Given
we're probably talking about having only a few dozen people together, and
many of us might have questions or comments, it seems much better to have a
regular videoconferencing meeting where members can address (or at least
see) each other,

Regarding the meeting itself, why is so much time allocated (25 min) to the
"Election of Directors", relative to other items? From my read of the
election process [1], this is a simple vote of members to ratify the
results of the actual election balloting, which happens in the previous
week. I'm not sure what the method will be used to handle member voting at
the AGM, but taking a show of hands shouldn't take more than a couple of
minutes? It would also be much better for transparency if members can
actually see who is there.

John

[1]
https://docs.google.com/document/d/1ehLJ4nGNpUiJyQGVdvRDks6ppjKc5dro-kAHupsudrc


On Sat, 14 Nov 2020 at 03:54, Adam Steer <adam.d.steer at gmail.com> wrote:

> Hey Alex, all
>
> Could procedural stuff (treasurers report, acceptance of reports) be
> dealt with outside of the meeting (eg circulated to members some time
> ahead, approved or not, and presented)? it doesn't make sense to wait
> till the AGM to present reports, in case debate ensues and consumes
> all the time.
>
> Then procedural reporting could be a lot shorter, and the election of
> directors / questions to directors longer, and also in one time block
> together.
>
> ...and what about having everyone just join a meeting? I think that it
> would be great for the highly distributed Oceania community to all
> have the option of seeing each other.
>
> Last point - there was barely any time for directors to provide input
> [1]. I think it is important to allow volunteer directors more than
> two days to digest a proposal and respond.
>
> Cheers,
>
> Adam
>
> [1] thread:
> https://lists.osgeo.org/pipermail/oceania-board/2020-November/000048.html
>
> On Fri, 13 Nov 2020 at 04:45, Alex Leith <alexgleith at gmail.com> wrote:
> >
> > Dear OSGeo Oceania Members
> >
> >
> > I’m writing to invite you to the 2020 Annual General Meeting.
> >
> >
> > The AGM will be held at midday, AEDT, on the 11th of December and you
> can register to attend here:
> https://us02web.zoom.us/webinar/register/WN_34NW-ez3StK0KNDD5surLg
> >
> >
> > We’re going to run the meeting as a Zoom Webinar, and Board members will
> be ‘presenters’ and members ‘participants’ but we can enable video for
> those who would like to ask questions verbally. You can also participate
> using the Q&A functionality.
> >
> >
> > The agenda for the meeting will be as follows:
> >
> > 12:00 - Welcome and introductions
> >
> > 12:05 - Apologies
> >
> > 12:10 - Chair’s report
> >
> > 12:15 - Treasurer’s report
> >
> > 12:20 - Questions to Directors
> >
> > 12:25 - Acceptance of financial statements
> >
> > 12:30 - Acceptance of annual report
> >
> > 12:35 - Election of Directors
> >
> > 13:00 - Meeting close.
> >
> >
> > Kind regards,
> >
> >
> > Alex Leith
> >
> > Chair, OSGeo Oceania
> >
> >
> >
> > --
> > Alex Leith
> > m: 0419189050
> > _______________________________________________
> > Oceania-Board mailing list
> > Oceania-Board at lists.osgeo.org
> > https://lists.osgeo.org/mailman/listinfo/oceania-board
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