<div dir="ltr"><div><b>Re: Good Mojo</b> - when the board decides how to spend this fund, be conscious this money was collected from community contributors with the understanding it would be used to support diversity/accessibility/sustainability initiatives related to the conference. See the 2018 [1] and 2019 [2] conference websites to see how this was communicated to contributors at the time. I'm sure there's leeway to re-interpret how the funds can be used (eg. outside of the conference) but I believe it should be done very carefully, and communicated clearly to respect the contributors. I'm not sure microgrants would be an effective way to spend this money, without revising the microgrant guidelines to more specifically address diversity/accessibility/sustainability.</div><div><br></div><div><b>Re: conference</b> - I understand conference planning isn't very far along yet, but I urge OSGeo Oceania to take an active role in any sponsorship drive that might take place this year, and get started as early as possible. It makes more sense to me that sponsor relationships would be developed and nurtured over years, rather than handing them off to an LOC to start anew each year. Re: financial risk, a strong sponsorship drive seems to me the clearest path to mitigating that risk.<br></div><div><br></div><div><b>Re: a deficit of $25k</b> - if it means the 2018 & 2019 conference surplus funds are finally re-invested in the community, I'm all for it. My opinion is that the money is there to be spent, and if it's not replenished, so be it. This conference/organisation started without a cent to its name and made a big impact regardless. Community engagement is far more valuable than money sitting in the bank!<br></div><div></div><div><br></div><div>[1] <a href="https://2018.foss4g-oceania.org/attend/good-mojo-program.html" target="_blank">https://2018.foss4g-oceania.org/attend/good-mojo-program.html</a></div><div>[2] <a href="https://2019.foss4g-oceania.org/sponsor" target="_blank">https://2019.foss4g-oceania.org/sponsor</a></div><br></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Sun, 28 Mar 2021 at 11:55, Greg Lauer <<a href="mailto:gregory.lauer@gmail.com" target="_blank">gregory.lauer@gmail.com</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div id="gmail-m_8285741464052835887gmail-m_3327457743202171672gmail-m_5822036751808548641gmail-m_5605051138771460242__MailbirdStyleContent" style="font-size:10pt;font-family:Calibri;color:rgb(0,0,0);text-align:left" dir="ltr">
Following on from the comments received so far...<div><br></div><div><b>Conference</b></div><div><br></div><div>We have not yet received a budget from the Conference Committee so it it is difficult to allocate a budget. I suspect we just carried over the proposed budget from last year. I am in agreement with JB's comments that there is opportunity to gain sponsorship etc. but at this time this is not in place. <span style="font-size:10pt">We do need an alternative source(s) of revenue. Sponsorship is one, grants are another. All involve significant amount of effort on an ongoing basis to continually engage with prospective entities. My </span>personal<span style="font-size:10pt"> opinion is that we </span>illustrate<span style="font-size:10pt"> the worst </span>case<span style="font-size:10pt"> </span>scenario, allowing a certain degree of flexibility. Although the last conference nearly broke even, every conference is a financial risk to OSGeo Oceania and I feel feel the budget needs to reflect that. With the complications of Covid I feel we still need to take a cautious approach for 21/22. Would welcome further discussion on this as it is a major budget item.</div><div><br></div><div><b>Good Mojo</b></div><div><br></div><div>As I understand it (Alex feel free to chip in) we have ~$8000 'tagged' as for Good Mojo. I am not sure why we have tagged it $0, but I suspect that has to do with that Good Mojo Funds have been used to fund various activities that fall under other budget activities (for example Women's Breakfasts) <span style="font-size:10pt">So to be clear it is not missing. </span><span style="font-size:10pt">Maybe there is a better way to illustrate this within the budget? </span><span style="font-size:10pt">We have budgeted for Outreach and community support. Maybe make </span><span style="font-size:10pt">available</span><span style="font-size:10pt"> some Good Mojo funds to this or Microgrants etc.</span></div><div><br></div><div><span style="font-size:10pt"><b>Microgrants</b></span><br></div><div><span style="font-size:10pt"><br></span></div><div><span style="font-size:10pt">Eli presented an update to the Board and if I </span>understand<span style="font-size:10pt"> </span>correctly<span style="font-size:10pt"> we have 2 grants approved out of 7 applications (with 2 declined and 3 awaiting more information). Great to see the momentum growing. Yes early days but agree that budget should be revised for this. </span><span style="font-size:10pt">Maybe the best way to manage this is for the Microgrant Committee to submit a budget request? Then this can be considered as part of the budget.</span></div><div><span style="font-size:10pt"><br></span></div><div><span style="font-size:10pt"><b>SIGs</b></span><span style="font-size:10pt"><br></span></div><div><br></div><div>We have proposed a budget allocation of $2,500 to each SIG. (This is indicated in the 21/22 tab). As per Martin's comments I feel we should provide 'seed' funding to the SIG's on an annual basis, until such time that they are self-sufficient. The SIG's have been set up in such a way that any spending is transparent and can be wholly managed by the SIG committee. I would like us moving away from the Board having to authorise minor expenditure for SIG's and have them manage directly. By making available a pool of money to the SIG's the committees can mange in what ever way they see fit.</div><div><br></div><div>I feel the key issue for OSGeo Members is that we are predicting a deficit of up to $25,000 in 21/22 and are we happy to support that? We budgeted a similar deficit in 20/21 and it looks like an actual deficit of $6,000.</div><div><br></div><div>Please keep the comments and thoughts rolling in!</div><div><br></div><div>Greg</div><div><br><blockquote type="cite" style="border-left-style:solid;border-width:1px;margin-top:20px;margin-left:0px;padding-left:10px;min-width:500px">
<p style="color:rgb(170,170,170);margin-top:10px">On 3/27/2021 4:14:13 AM, Edoardo Neerhut <<a href="mailto:eneerhut@gmail.com" target="_blank">eneerhut@gmail.com</a>> wrote:</p><div style="font-family:Arial,Helvetica,sans-serif"><div dir="ltr">Thanks for fantastic feedback.<div><br></div><div><b>Conference</b></div><div>I had similar thoughts on the conference to you John. From memory we agreed to keep tabs on how conference plans develop over the next month or so and incorporate that into conference expectations.</div><div><br></div><div><b>Good Mojo</b></div><div>Keen to hear from Alex here. I have been shamefully ignorant to the Good Mojo fund of late.</div><div><br></div><div><b>Microgrants</b></div><div>I think it's reasonable to increase this given it will be the second financial year of microgrants. This could be one we asterix and review monthly before we finalise the budget and allocate a final figure. It'd be great to see how current funds are used over the next couple of months.</div><div><b><br></b></div><div><b>SIGs</b></div><div>If new SIGs emerge, couldn't they be covered with the funds Outreach and Community support? That's what happened this financial year, and then the SIGs can get dedicated funding once they're established.</div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Thu, 25 Mar 2021 at 22:14, Martin Tomko <<a href="mailto:tomkom@unimelb.edu.au" target="_blank">tomkom@unimelb.edu.au</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex;min-width:500px">
<div lang="EN-AU">
<div>
<p class="MsoNormal"><span lang="EN-GB">I agree here with John, <u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB">I think we can be more optimistic than in the catastrophic plans we had mid last year, although I agree that being cautious is good.<u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB">I would also like to see a further expansion of the local outreach and community support/SIGs and potentially supporting transaltion of local academic OS innovations to the OS ecosystem ,as we have canvased over a year
ago with John ( but then COVID hit and we could not take off). I do not see space for this, including any potential support for SIGs (I understand they should be self-financing in the longer term, but there may be need for some start up funds for new ones)
– working groups are, as we know, a different story ( Communication and Finance and Membership).<u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB"><u></u> <u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB">Thank you all for the great job in planning ahead, great to see the community keeping momentum ( and apologies for radio silence for a while)!<u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB"><u></u> <u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB">Thanks,<u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB">Martin<u></u><u></u></span></p>
<p class="MsoNormal"><span lang="EN-GB"><u></u> <u></u></span></p>
<div style="border-color:rgb(181,196,223) currentcolor currentcolor;border-style:solid none none;border-width:1pt medium medium;padding:3pt 0cm 0cm">
<p class="MsoNormal" style="margin-bottom:12pt"><b><span style="font-size:12pt;color:black">From:
</span></b><span style="font-size:12pt;color:black">Oceania <<a href="mailto:oceania-bounces@lists.osgeo.org" target="_blank">oceania-bounces@lists.osgeo.org</a>> on behalf of John Bryant <<a href="mailto:johnwbryant@gmail.com" target="_blank">johnwbryant@gmail.com</a>><br>
<b>Date: </b>Friday, 26 March 2021 at 3:57 pm<br>
<b>To: </b>Oceania community <<a href="mailto:oceania@lists.osgeo.org" target="_blank">oceania@lists.osgeo.org</a>><br>
<b>Subject: </b>Re: [OSGeo Oceania] Budget for FY 2021/2022<u></u><u></u></span></p>
</div>
<div>
<div>
<p class="MsoNormal">Thanks for the opportunity to contribute to budget planning. I have a few comments/questions.<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal"><b>1. Conference</b><u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">The proposed budget includes an AUD $5000 loss for the conference, which doesn't align with past experience. Even last year, when plans were derailed mid-year and we had to create a new plan on the fly, we still turned a small profit overall
[1], despite minimal focus on sponsorship. <u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">FOSS4G 2021 (global) will be fully online, and they're running a relatively successful sponsorship drive. If we are running another hybrid conference, it feels like there's potential to find sponsorship. Last year's event was the largest
in-person event we've ever organised, in terms of overall attendance, and with that experience behind us, I think there's a significant value proposition for sponsors. Since conference revenue has been the predominant source of income for OO, I feel this is
a sensible place to focus. The assumption there won't be any significant income feels like a self-fulfilling prophecy.<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal"><b>2. Good Mojo</b><u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">A question about Good Mojo expenditure: why reduce it to zero? I guess there's still ~$8k in the Good Mojo fund since the 2020-2021 budget has 0 under actual. I suggest this should be used, the people and orgs that contributed to it in
2018 and 2019 would probably like to see their contributions put to use. If there is an in-person event then maybe reviving the Travel Grant Program would make sense. Hubs could be enabled to have a local impact using these funds.<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal"><b>3. Microgrants</b><u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">Last, re: Microgrants, I feel $2k won't be enough. There has been a lot of interest in the first few weeks of the program. $2k will only fund ~8 grants over the whole year. I suspect we could increase this to $6k, which would average 2
grants per month.<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">Cheers<u></u><u></u></p>
</div>
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<p class="MsoNormal">John<u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<div>
<p class="MsoNormal">[1] <a href="https://docs.google.com/spreadsheets/d/174P83K_AnDHrH-HbsJmAdXQfrdbTR9ElVcHtxQ1lrWw/edit#gid=1331367998" target="_blank">
https://docs.google.com/spreadsheets/d/174P83K_AnDHrH-HbsJmAdXQfrdbTR9ElVcHtxQ1lrWw/edit#gid=1331367998</a><u></u><u></u></p>
</div>
<div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<p class="MsoNormal"><u></u> <u></u></p>
</div>
<p class="MsoNormal"><u></u> <u></u></p>
<div>
<div>
<p class="MsoNormal">On Thu, 25 Mar 2021 at 20:56, Greg Lauer <<a href="mailto:gregory.lauer@gmail.com" target="_blank">gregory.lauer@gmail.com</a>> wrote:<u></u><u></u></p>
</div>
<blockquote style="border-color:currentcolor currentcolor currentcolor rgb(204,204,204);border-style:none none none solid;border-width:medium medium medium 1pt;padding:0cm 0cm 0cm 6pt;margin:5pt 0cm 5pt 4.8pt;min-width:500px">
<p class="MsoNormal"><span style="font-size:10pt;color:black">Hi All,<u></u><u></u></span></p>
<div>
<p class="MsoNormal"><span style="font-size:10pt;color:black"><u></u> <u></u></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10pt;color:black">The OSGeo Oceania Finance committee met earlier this week, and one of the items discussed is preparing a budget for FY 21/22. Once we have done this we will forward it to the OSGeo Oceania Board
to approve. We plan to present to the Board at the April meeting in approx. 4 weeks.<u></u><u></u></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10pt;color:black"><u></u> <u></u></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10pt;color:black">We would welcome input and discussion from OSGeo Oceania members and community around the budget. You can review 20/21 and the proposed 21/22 budget at </span><a href="https://docs.google.com/spreadsheets/d/1cbd3Rt5R688qrZ3eTCHxpRZ8HbII358_1UARf3m5qBs/edit?usp=sharing" target="_blank"><span style="font-size:10pt">https://docs.google.com/spreadsheets/d/1cbd3Rt5R688qrZ3eTCHxpRZ8HbII358_1UARf3m5qBs/edit?usp=sharing</span></a><span style="font-size:10pt;color:black"><u></u><u></u></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10pt;color:black"><u></u> <u></u></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10pt;color:black">Too much? Too little? What should we be spending money on? Potential income sources? <u></u><u></u></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10pt;color:black"><u></u> <u></u></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10pt;color:black">The key issue is that it is unlikely we will have any significant income for FY 21/22 as the Conference Working group is planning another hybrid virtual conference. We would hope this would not
be the case in FY 22/23.<u></u><u></u></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10pt;color:black"><u></u> <u></u></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10pt;color:black">We are looking forward to your input<u></u><u></u></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10pt;color:black"><u></u> <u></u></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10pt;color:black">Many thanks,<u></u><u></u></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:10pt;color:black"><u></u> <u></u></span></p>
</div>
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<p class="MsoNormal"><span style="font-size:10pt;color:black">Greg, Alex, Dionne and Ed<u></u><u></u></span></p>
</div>
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