<div dir="ltr">I feel like I'm being misunderstood, but I don't want to do this again. Bailing out of this discussion. Over and out.<br></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Wed, 7 Apr 2021 at 12:11, Alex Leith <<a href="mailto:alexgleith@gmail.com">alexgleith@gmail.com</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div dir="ltr"><div dir="auto">Hey John</div><div dir="auto"><br></div><div dir="auto">Just want to clarify what was discussed last year. And although it was a blur, from your email I see this:</div><div dir="auto"><br></div><div dir="auto"><span style="word-spacing:1px;color:rgb(49,49,49)">> I propose that OSGeo Oceania empower the conference committee to use the </span><span style="background-color:rgba(253,239,193,0.5);color:rgb(49,49,49);font-family:-apple-system,HelveticaNeue;word-spacing:1px">Good</span><span style="word-spacing:1px;color:rgb(49,49,49)"> </span><span style="background-color:rgba(253,239,193,0.5);color:rgb(49,49,49);font-family:-apple-system,HelveticaNeue;word-spacing:1px">Mojo </span><span style="word-spacing:1px;color:rgb(49,49,49)">fund as it sees fit, with minimal criteria: facilitating diversity and inclusion at the conference, and basic financial oversight.</span><br></div><div dir="auto"><span style="word-spacing:1px;color:rgb(49,49,49)"><br></span></div><div><span style="word-spacing:1px;color:rgb(49,49,49)">And I recall from my thinking and the later emails that we essentially said that we are not going to make the entire Good Mojo fund available to be spent as the "conference committee sees fit."</span></div><div><span style="word-spacing:1px;color:rgb(49,49,49)"><br></span></div><div><span style="word-spacing:1px;color:rgb(49,49,49)">The Good Mojo fund was and still is available for specific funding requests.</span></div><div><span style="word-spacing:1px;color:rgb(49,49,49)"><br></span></div><div><span style="word-spacing:1px;color:rgb(49,49,49)">On this accounting issue, I have changed the few hundred dollars to be Conference-related rather than Good Mojo related.</span></div><div><span style="word-spacing:1px;color:rgb(49,49,49)"><br></span></div><div><span style="word-spacing:1px;color:rgb(49,49,49)">And an important point is that there is no accounting for how each hub performed, and I don't consider there to be a surplus held by OSGeo Oceania on behalf of any of the hubs that returned a surplus, just like there is no deficit held on behalf of those that returned a deficit. The conference as a whole ran at a loss, which is just how we planned.</span></div><div><span style="word-spacing:1px;color:rgb(49,49,49)"><br></span></div><div><span style="word-spacing:1px;color:rgb(49,49,49)">Cheers,</span></div><div dir="auto"><span style="word-spacing:1px;color:rgb(49,49,49)"><br></span></div></div><div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Wed, 7 Apr 2021 at 11:35 am, John Bryant <<a href="mailto:johnwbryant@gmail.com" target="_blank">johnwbryant@gmail.com</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div dir="ltr"><div>I'm having trouble responding, because my experience with OSGeo Oceania in most of 2020 was traumatising and marked with hostility, and I feel at high risk of re-living that experience by engaging with this. I'll try to clarify, but I won't engage in a war of words over it.<br></div><div><br></div><div>As I've said: last year, my attempt to access Good Mojo funds for the conference was unsuccessful. Without this support, the Perth Hub designed a budget [1] where things like a women's breakfast and travel grant would only happen if we had enough of a surplus to cover them. We couldn't plan these things until very late in the planning cycle, until we knew we had sufficient ticket sales/sponsorship to cover all our expenses.</div><div><br></div><div>We received $170 in donations from attendees, who were told:</div><div><br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div><i>Your contribution will go directly to our local <a href="https://2020.foss4g-oceania.org/hubs/perth/grant-program/" target="_blank">grant program</a>,
to help deserving people who might otherwise find it difficult to
attend. Any remaining amounts we don't manage to spend will be donated
to a relevant charity.</i></div></blockquote><div><br></div><div>Our grant program paid for $70 in travel costs, and the remaining $100 was donated to HOTOSM.<br></div><div><br></div><div></div><div>OSGeo Oceania can account for its funds however it sees fit. But I believe it would be disingenuous to claim these particular activities were paid for by the money that's sitting in the Good Mojo fund.</div><div><br></div><div>John<br></div><div><br></div><div>[1] <a href="https://docs.google.com/spreadsheets/d/1adiSMW6O84_gLql33cD47kuHMN2Xdu4TWEJjG5jAsTM/edit#gid=2056617347" target="_blank">https://docs.google.com/spreadsheets/d/1adiSMW6O84_gLql33cD47kuHMN2Xdu4TWEJjG5jAsTM/edit#gid=2056617347</a></div></div><div dir="ltr"><br></div><br><div class="gmail_quote"></div><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Tue, 6 Apr 2021 at 23:04, Greg Lauer <<a href="mailto:gregory.lauer@gmail.com" target="_blank">gregory.lauer@gmail.com</a>> wrote:<br></div></div><div class="gmail_quote"><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"></blockquote></div><div class="gmail_quote"><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div id="gmail-m_-6894343228891750708gmail-m_3477836166492327952m_6194543912595717181gmail-m_-4897145622109005486gmail-m_-7143362572967017744gmail-m_-5420812082940208964gmail-m_-8836346568988910687gmail-m_-8595758297376718740gmail-m_8582977967470294681__MailbirdStyleContent" style="font-size:10pt;font-family:Calibri;text-align:left;color:rgb(0,0,0)" dir="ltr">
<div style="font-family:Calibri">I am confused. All of the Perth Hubs expenses were paid by OSGeo Oceania as far as I can see in Xero. <span style="font-size:10pt;font-family:Calibri">The</span><span style="font-size:10pt;font-family:Calibri"> </span><span style="font-size:10pt;font-family:Calibri">Conference</span><span style="font-size:10pt;font-family:Calibri"> </span><span style="font-size:10pt;font-family:Calibri">Committee asked</span><span style="font-size:10pt;font-family:Calibri"> that all Hubs, if they were charging a fee, to use Tito to collect funds. This was to insure the appropriate transparency, governance and ability to meet obligations around BAS etc. </span><span style="font-size:10pt;font-family:Calibri">The</span><span style="font-size:10pt;font-family:Calibri"> </span><span style="font-size:10pt;font-family:Calibri">Conference</span><span style="font-size:10pt;font-family:Calibri"> </span><span style="font-size:10pt;font-family:Calibri">Committee</span><span style="font-size:10pt;font-family:Calibri"> asked each Hub to submit a budget, it was </span><span style="font-size:10pt;font-family:Calibri">reviewed</span><span style="font-size:10pt;font-family:Calibri"> and approved/declined by the </span><span style="font-size:10pt;font-family:Calibri">Conference</span><span style="font-size:10pt;font-family:Calibri"> Chair, and on production of receipts, expenses were paid. </span><span style="font-size:13.3333px;font-family:Calibri">The Perth</span><span style="font-size:10pt;font-family:Calibri"> Hub did an </span><span style="font-size:10pt;font-family:Calibri">excellent</span><span style="font-size:10pt;font-family:Calibri"> job (particularly in sponsorship) and raised more funds than was paid out. </span><span style="font-size:10pt;font-family:Calibri">If they had run a </span><span style="font-size:10pt;font-family:Calibri">deficit</span><span style="font-size:10pt;font-family:Calibri"> OSGeo would </span><span style="font-size:10pt;font-family:Calibri">have</span><span style="font-size:10pt;font-family:Calibri"> still covered </span><span style="font-size:10pt;font-family:Calibri">the</span><span style="font-size:10pt;font-family:Calibri"> </span><span style="font-size:10pt;font-family:Calibri">expenses</span><span style="font-size:10pt;font-family:Calibri"> as per </span><span style="font-size:10pt;font-family:Calibri">the</span><span style="font-size:10pt;font-family:Calibri"> submitted budget. </span></div><div style="font-size:13.3333px;font-family:Calibri"><br style="font-size:13.3333px"></div><div style="font-family:Calibri"><div style="font-family:Calibri"><span style="font-size:10pt;font-family:Calibri">I </span><span style="font-size:10pt;font-family:Calibri">don't</span><span style="font-size:10pt;font-family:Calibri"> understand the </span><span style="font-size:10pt;font-family:Calibri">comment</span><span style="font-size:10pt;font-family:Calibri"> '<i style="font-family:Calibri">budgeted and paid for with surplus from Perth ticket sales and sponsorship</i>'. As per above the </span>Women's<span style="font-size:10pt;font-family:Calibri"> breakfast was paid/reimbursed by OSGeo </span>Oceania. Similar for this comment '<span style="font-size:10pt;font-family:Calibri"><i style="font-family:Calibri">We had a small travel grant program, paid for by donations from Perth attendees</i>' I can see $70 for Travel Grant was reimbursed. Yes funds were raised but that was on behalf of OSGeo Oceania</span><br></div><div style="font-family:Calibri"><br></div><div style="font-family:Calibri"><span style="font-size:10pt;font-family:Calibri">As a regional </span><span style="font-size:10pt;font-family:Calibri">organisation</span><span style="font-size:10pt;font-family:Calibri"> we need to insure that we can support and fund </span><span style="font-size:10pt;font-family:Calibri">initiatives</span><span style="font-size:10pt;font-family:Calibri"> across </span><span style="font-size:10pt;font-family:Calibri">the Oceania region. From </span>the<span style="font-size:10pt;font-family:Calibri"> below email it seems that the intention is/was to ring fence funds raised at the Perth Hub for Perth</span><span style="font-size:10pt;font-family:Calibri"> only activities. That is something I would not obviously support. It would be a very </span><span style="font-size:10pt;font-family:Calibri">dangerous</span><span style="font-size:10pt;font-family:Calibri"> precedent in my mind, and be in direct conflict of the </span><span style="font-size:10pt;font-family:Calibri">organisations</span><span style="font-size:10pt;font-family:Calibri"> aims in the region.</span><br></div><div style="font-size:13.3333px;font-family:Calibri"><br></div><div style="font-family:Calibri"><span style="font-size:10pt;font-family:Calibri">In terms </span><span style="font-size:13.3333px;font-family:Calibri">getting</span><span style="font-size:10pt;font-family:Calibri"> access to Good Mojo funds there was lots of </span><span style="font-size:13.3333px;font-family:Calibri">discussion</span><span style="font-size:10pt;font-family:Calibri"> but nobody formally submitted a request (as far as I know). </span><span style="font-size:10pt;font-family:Calibri">As an initial </span><span style="font-size:10pt;font-family:Calibri">Board</span><span style="font-size:10pt;font-family:Calibri"> member who worked with JB to </span><span style="font-size:10pt;font-family:Calibri">facilitate</span><span style="font-size:10pt;font-family:Calibri"> the Good Mojo concept , and as a m</span><span style="font-size:10pt;font-family:Calibri">ember</span><span style="font-size:10pt;font-family:Calibri"> who has contributed twice to </span><span style="font-size:10pt;font-family:Calibri">the Good Mojo fund, I am more than comfortable that Good Mojo funds are used for such items as </span><span style="font-size:13.3333px;font-family:Calibri">Women's</span><span style="font-size:10pt;font-family:Calibri"> Breakfasts. In my mind this directly supports </span><span style="font-size:13.3333px;font-family:Calibri">diversity</span><span style="font-size:10pt;font-family:Calibri">. Of course this could have been </span>communicated<span style="font-size:10pt;font-family:Calibri"> much better, in consultation with </span>the<span style="font-size:10pt;font-family:Calibri"> Hub managers. It would probably also make sense to have a 'Good Mojo' web page on the upcoming OSGeo Oceania web page that explains it aims and how to apply for funds.</span><br></div><div style="font-size:13.3333px;font-family:Calibri"><span style="font-size:10pt;font-family:Calibri"><br></span></div><div style="font-size:13.3333px;font-family:Calibri"><span style="font-size:10pt;font-family:Calibri">I do agree that in this case it has got messy and that we do need to review how we account for such things as the Good Mojo Fund, and be more open and transparent about it (especially as it had </span>separate<span style="font-size:10pt;font-family:Calibri"> fund raising commitment). We did </span>discuss briefly <span style="font-size:10pt;font-family:Calibri">in the last finance </span>committee<span style="font-size:10pt;font-family:Calibri"> and I am sure it is something we will take on board moving forward. I </span>reiterate<span style="font-size:10pt;font-family:Calibri"> Alex's </span>comments<span style="font-size:10pt;font-family:Calibri"> in that the </span>organisation<span style="font-size:10pt;font-family:Calibri"> are all </span>volunteers<span style="font-size:10pt;font-family:Calibri">, and yes, sometime </span>things<span style="font-size:10pt;font-family:Calibri"> get dropped. We </span>would<span style="font-size:10pt;font-family:Calibri"> always </span>welcome<span style="font-size:10pt;font-family:Calibri"> more help on the </span>committees.....</div></div><div style="font-size:13.3333px;font-family:Calibri"><br></div><div style="font-size:13.3333px;font-family:Calibri">Greg.</div><div style="font-family:Calibri"><br style="font-size:13.3333px"></div>
<blockquote type="cite" style="border-left-style:solid;border-width:1px;margin-top:20px;margin-left:0px;padding-left:10px;min-width:500px;font-family:Calibri">
<p style="margin-top:10px;font-family:Calibri;color:rgb(170,170,170)">On 4/2/2021 6:46:42 PM, John Bryant <<a href="mailto:johnwbryant@gmail.com" style="font-family:Calibri" target="_blank">johnwbryant@gmail.com</a>> wrote:</p><div style="font-family:Arial,Helvetica,sans-serif"><div dir="ltr" style="font-family:Arial,Helvetica,sans-serif"><div style="font-family:Arial,Helvetica,sans-serif">No, this isn't accurate. All of the Perth Hub initiatives were funded locally. We were totally self-funded and didn't make any expenditures from the Good Mojo fund. I tried to get access to Good Mojo funds for Perth and other hubs but was unsuccessful. </div><div style="font-family:Arial,Helvetica,sans-serif"><br></div><div style="font-family:Arial,Helvetica,sans-serif">We had a women's breakfast in Perth, budgeted and paid for with surplus from Perth ticket sales and sponsorship. We had a small travel grant program, paid for by donations from Perth attendees. Our accounting is <a href="https://docs.google.com/spreadsheets/d/1adiSMW6O84_gLql33cD47kuHMN2Xdu4TWEJjG5jAsTM/edit#gid=127270298" style="font-family:Arial,Helvetica,sans-serif" target="_blank">here</a>.<br></div><div style="font-family:Arial,Helvetica,sans-serif"></div><div style="font-family:Arial,Helvetica,sans-serif"></div><div style="font-family:Arial,Helvetica,sans-serif"></div><div style="font-family:Arial,Helvetica,sans-serif"><br></div><div style="font-family:Arial,Helvetica,sans-serif">I recall Auckland had a women's breakfast, that might be where the $330.34 comes from.<br></div></div><br><div class="gmail_quote" style="font-family:Arial,Helvetica,sans-serif"><div dir="ltr" class="gmail_attr" style="font-family:Arial,Helvetica,sans-serif">On Fri, 2 Apr 2021 at 14:37, Alex Leith <<a href="mailto:alexgleith@gmail.com" style="font-family:Arial,Helvetica,sans-serif" target="_blank">alexgleith@gmail.com</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex;min-width:500px;font-family:Arial,Helvetica,sans-serif"><div dir="ltr" style="font-family:Arial,Helvetica,sans-serif">Hey Ed<div style="font-family:Arial,Helvetica,sans-serif"><br></div><div style="font-family:Arial,Helvetica,sans-serif">And to others, I haven't quite weighed in on the comments included in emails yet.</div><div style="font-family:Arial,Helvetica,sans-serif"><br></div><div style="font-family:Arial,Helvetica,sans-serif">On Good Mojo, there has been just over $400 distributed through John Bryant's initiatives. There was a women's breakfast and something coded as a 'grant' for the Perth hub, some kind of travel grant?</div><div style="font-family:Arial,Helvetica,sans-serif"><br></div><div style="font-family:Arial,Helvetica,sans-serif">So yes, it's not quite accurate to say we spent $0. Profit and loss is included for this FY below.</div><div style="font-family:Arial,Helvetica,sans-serif"><br></div><div style="font-family:Arial,Helvetica,sans-serif">Cheers,</div><div style="font-family:Arial,Helvetica,sans-serif"><br></div><div style="font-family:Arial,Helvetica,sans-serif"><img src="cid:178a9c321e1cb971f161" alt="image.png" style="width: 844px; max-width: 100%; font-family: Arial, Helvetica, sans-serif;"><br></div></div><br><div class="gmail_quote" style="font-family:Arial,Helvetica,sans-serif"><div dir="ltr" class="gmail_attr" style="font-family:Arial,Helvetica,sans-serif">On Fri, 2 Apr 2021 at 16:14, Edoardo Neerhut <<a href="mailto:eneerhut@gmail.com" style="font-family:Arial,Helvetica,sans-serif" target="_blank">eneerhut@gmail.com</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex;min-width:500px;font-family:Arial,Helvetica,sans-serif"><div dir="ltr" style="font-family:Arial,Helvetica,sans-serif"><a class="gmail_plusreply" id="gmail-m_-6894343228891750708gmail-m_3477836166492327952m_6194543912595717181gmail-m_-4897145622109005486gmail-m_-7143362572967017744gmail-m_-5420812082940208964gmail-m_-8836346568988910687gmail-m_-8595758297376718740gmail-m_8582977967470294681gmail-m_-3324018952679568958gmail-m_-4847646856038737034gmail-m_-354538983085750029gmail-m_-2075985037150096977plusReplyChip-0" href="mailto:alexgleith@gmail.com" style="font-family:Arial,Helvetica,sans-serif" target="_blank">@Alex Leith</a> can we get confirmation that the Good Mojo spend was actually $0. I agree that we should spend it how it was intended, as doing otherwise undermines our ability to collect interest/issue specific funds in future.<br></div><br><div class="gmail_quote" style="font-family:Arial,Helvetica,sans-serif"><div dir="ltr" class="gmail_attr" style="font-family:Arial,Helvetica,sans-serif">On Sat, 27 Mar 2021 at 23:57, John Bryant <<a href="mailto:johnwbryant@gmail.com" style="font-family:Arial,Helvetica,sans-serif" target="_blank">johnwbryant@gmail.com</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex;min-width:500px;font-family:Arial,Helvetica,sans-serif"><div dir="ltr" style="font-family:Arial,Helvetica,sans-serif"><div style="font-family:Arial,Helvetica,sans-serif"><b style="font-family:Arial,Helvetica,sans-serif">Re: Good Mojo</b> - when the board decides how to spend this fund, be conscious this money was collected from community contributors with the understanding it would be used to support diversity/accessibility/sustainability initiatives related to the conference. See the 2018 [1] and 2019 [2] conference websites to see how this was communicated to contributors at the time. I'm sure there's leeway to re-interpret how the funds can be used (eg. outside of the conference) but I believe it should be done very carefully, and communicated clearly to respect the contributors. I'm not sure microgrants would be an effective way to spend this money, without revising the microgrant guidelines to more specifically address diversity/accessibility/sustainability.</div><div style="font-family:Arial,Helvetica,sans-serif"><br></div><div style="font-family:Arial,Helvetica,sans-serif"><b style="font-family:Arial,Helvetica,sans-serif">Re: conference</b> - I understand conference planning isn't very far along yet, but I urge OSGeo Oceania to take an active role in any sponsorship drive that might take place this year, and get started as early as possible. It makes more sense to me that sponsor relationships would be developed and nurtured over years, rather than handing them off to an LOC to start anew each year. Re: financial risk, a strong sponsorship drive seems to me the clearest path to mitigating that risk.<br></div><div style="font-family:Arial,Helvetica,sans-serif"><br></div><div style="font-family:Arial,Helvetica,sans-serif"><b style="font-family:Arial,Helvetica,sans-serif">Re: a deficit of $25k</b> - if it means the 2018 & 2019 conference surplus funds are finally re-invested in the community, I'm all for it. My opinion is that the money is there to be spent, and if it's not replenished, so be it. This conference/organisation started without a cent to its name and made a big impact regardless. Community engagement is far more valuable than money sitting in the bank!<br></div><div style="font-family:Arial,Helvetica,sans-serif"></div><div style="font-family:Arial,Helvetica,sans-serif"><br></div><div style="font-family:Arial,Helvetica,sans-serif">[1] <a href="https://2018.foss4g-oceania.org/attend/good-mojo-program.html" style="font-family:Arial,Helvetica,sans-serif" target="_blank">https://2018.foss4g-oceania.org/attend/good-mojo-program.html</a></div><div style="font-family:Arial,Helvetica,sans-serif">[2] <a href="https://2019.foss4g-oceania.org/sponsor" style="font-family:Arial,Helvetica,sans-serif" target="_blank">https://2019.foss4g-oceania.org/sponsor</a></div><br></div><br><div class="gmail_quote" style="font-family:Arial,Helvetica,sans-serif"><div dir="ltr" class="gmail_attr" style="font-family:Arial,Helvetica,sans-serif">On Sun, 28 Mar 2021 at 11:55, Greg Lauer <<a href="mailto:gregory.lauer@gmail.com" style="font-family:Arial,Helvetica,sans-serif" target="_blank">gregory.lauer@gmail.com</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex;min-width:500px;font-family:Arial,Helvetica,sans-serif"><div id="gmail-m_-6894343228891750708gmail-m_3477836166492327952m_6194543912595717181gmail-m_-4897145622109005486gmail-m_-7143362572967017744gmail-m_-5420812082940208964gmail-m_-8836346568988910687gmail-m_-8595758297376718740gmail-m_8582977967470294681gmail-m_-3324018952679568958gmail-m_-4847646856038737034gmail-m_-354538983085750029gmail-m_-2075985037150096977gmail-m_-6863378729785547748gmail-m_8285741464052835887gmail-m_3327457743202171672gmail-m_5822036751808548641gmail-m_5605051138771460242__MailbirdStyleContent" style="font-size:10pt;font-family:Calibri;text-align:left;color:rgb(0,0,0)" dir="ltr">
Following on from the comments received so far...<div style="font-family:Calibri"><br></div><div style="font-family:Calibri"><b style="font-family:Calibri">Conference</b></div><div style="font-family:Calibri"><br></div><div style="font-family:Calibri">We have not yet received a budget from the Conference Committee so it it is difficult to allocate a budget. I suspect we just carried over the proposed budget from last year. I am in agreement with JB's comments that there is opportunity to gain sponsorship etc. but at this time this is not in place. <span style="font-size:10pt;font-family:Calibri">We do need an alternative source(s) of revenue. Sponsorship is one, grants are another. All involve significant amount of effort on an ongoing basis to continually engage with prospective entities. My </span>personal<span style="font-size:10pt;font-family:Calibri"> opinion is that we </span>illustrate<span style="font-size:10pt;font-family:Calibri"> the worst </span>case<span style="font-size:10pt;font-family:Calibri"> </span>scenario, allowing a certain degree of flexibility. Although the last conference nearly broke even, every conference is a financial risk to OSGeo Oceania and I feel feel the budget needs to reflect that. With the complications of Covid I feel we still need to take a cautious approach for 21/22. Would welcome further discussion on this as it is a major budget item.</div><div style="font-family:Calibri"><br></div><div style="font-family:Calibri"><b style="font-family:Calibri">Good Mojo</b></div><div style="font-family:Calibri"><br></div><div style="font-family:Calibri">As I understand it (Alex feel free to chip in) we have ~$8000 'tagged' as for Good Mojo. I am not sure why we have tagged it $0, but I suspect that has to do with that Good Mojo Funds have been used to fund various activities that fall under other budget activities (for example Women's Breakfasts) <span style="font-size:10pt;font-family:Calibri">So to be clear it is not missing. </span><span style="font-size:10pt;font-family:Calibri">Maybe there is a better way to illustrate this within the budget? </span><span style="font-size:10pt;font-family:Calibri">We have budgeted for Outreach and community support. Maybe make </span><span style="font-size:10pt;font-family:Calibri">available</span><span style="font-size:10pt;font-family:Calibri"> some Good Mojo funds to this or Microgrants etc.</span></div><div style="font-family:Calibri"><br></div><div style="font-family:Calibri"><span style="font-size:10pt;font-family:Calibri"><b style="font-family:Calibri">Microgrants</b></span><br></div><div style="font-family:Calibri"><span style="font-size:10pt;font-family:Calibri"><br></span></div><div style="font-family:Calibri"><span style="font-size:10pt;font-family:Calibri">Eli presented an update to the Board and if I </span>understand<span style="font-size:10pt;font-family:Calibri"> </span>correctly<span style="font-size:10pt;font-family:Calibri"> we have 2 grants approved out of 7 applications (with 2 declined and 3 awaiting more information). Great to see the momentum growing. Yes early days but agree that budget should be revised for this. </span><span style="font-size:10pt;font-family:Calibri">Maybe the best way to manage this is for the Microgrant Committee to submit a budget request? Then this can be considered as part of the budget.</span></div><div style="font-family:Calibri"><span style="font-size:10pt;font-family:Calibri"><br></span></div><div style="font-family:Calibri"><span style="font-size:10pt;font-family:Calibri"><b style="font-family:Calibri">SIGs</b></span><span style="font-size:10pt;font-family:Calibri"><br></span></div><div style="font-family:Calibri"><br></div><div style="font-family:Calibri">We have proposed a budget allocation of $2,500 to each SIG. (This is indicated in the 21/22 tab). As per Martin's comments I feel we should provide 'seed' funding to the SIG's on an annual basis, until such time that they are self-sufficient. The SIG's have been set up in such a way that any spending is transparent and can be wholly managed by the SIG committee. I would like us moving away from the Board having to authorise minor expenditure for SIG's and have them manage directly. By making available a pool of money to the SIG's the committees can mange in what ever way they see fit.</div><div style="font-family:Calibri"><br></div><div style="font-family:Calibri">I feel the key issue for OSGeo Members is that we are predicting a deficit of up to $25,000 in 21/22 and are we happy to support that? We budgeted a similar deficit in 20/21 and it looks like an actual deficit of $6,000.</div><div style="font-family:Calibri"><br></div><div style="font-family:Calibri">Please keep the comments and thoughts rolling in!</div><div style="font-family:Calibri"><br></div><div style="font-family:Calibri">Greg</div><div style="font-family:Calibri"><br><blockquote type="cite" style="border-left-style:solid;border-width:1px;margin-top:20px;margin-left:0px;padding-left:10px;min-width:500px;font-family:Calibri">
<p style="margin-top:10px;font-family:Calibri;color:rgb(170,170,170)">On 3/27/2021 4:14:13 AM, Edoardo Neerhut <<a href="mailto:eneerhut@gmail.com" style="font-family:Calibri" target="_blank">eneerhut@gmail.com</a>> wrote:</p><div style="font-family:Arial,Helvetica,sans-serif"><div dir="ltr" style="font-family:Arial,Helvetica,sans-serif">Thanks for fantastic feedback.<div style="font-family:Arial,Helvetica,sans-serif"><br></div><div style="font-family:Arial,Helvetica,sans-serif"><b style="font-family:Arial,Helvetica,sans-serif">Conference</b></div><div style="font-family:Arial,Helvetica,sans-serif">I had similar thoughts on the conference to you John. From memory we agreed to keep tabs on how conference plans develop over the next month or so and incorporate that into conference expectations.</div><div style="font-family:Arial,Helvetica,sans-serif"><br></div><div style="font-family:Arial,Helvetica,sans-serif"><b style="font-family:Arial,Helvetica,sans-serif">Good Mojo</b></div><div style="font-family:Arial,Helvetica,sans-serif">Keen to hear from Alex here. I have been shamefully ignorant to the Good Mojo fund of late.</div><div style="font-family:Arial,Helvetica,sans-serif"><br></div><div style="font-family:Arial,Helvetica,sans-serif"><b style="font-family:Arial,Helvetica,sans-serif">Microgrants</b></div><div style="font-family:Arial,Helvetica,sans-serif">I think it's reasonable to increase this given it will be the second financial year of microgrants. This could be one we asterix and review monthly before we finalise the budget and allocate a final figure. It'd be great to see how current funds are used over the next couple of months.</div><div style="font-family:Arial,Helvetica,sans-serif"><b style="font-family:Arial,Helvetica,sans-serif"><br></b></div><div style="font-family:Arial,Helvetica,sans-serif"><b style="font-family:Arial,Helvetica,sans-serif">SIGs</b></div><div style="font-family:Arial,Helvetica,sans-serif">If new SIGs emerge, couldn't they be covered with the funds Outreach and Community support? That's what happened this financial year, and then the SIGs can get dedicated funding once they're established.</div></div><br><div class="gmail_quote" style="font-family:Arial,Helvetica,sans-serif"><div dir="ltr" class="gmail_attr" style="font-family:Arial,Helvetica,sans-serif">On Thu, 25 Mar 2021 at 22:14, Martin Tomko <<a href="mailto:tomkom@unimelb.edu.au" style="font-family:Arial,Helvetica,sans-serif" target="_blank">tomkom@unimelb.edu.au</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex;min-width:500px;font-family:Arial,Helvetica,sans-serif">
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<p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif" lang="EN-GB">I agree here with John, <u style="font-family:Arial,Helvetica,sans-serif"></u><u style="font-family:Arial,Helvetica,sans-serif"></u></span></p>
<p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif" lang="EN-GB">I think we can be more optimistic than in the catastrophic plans we had mid last year, although I agree that being cautious is good.<u style="font-family:Arial,Helvetica,sans-serif"></u><u style="font-family:Arial,Helvetica,sans-serif"></u></span></p>
<p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif" lang="EN-GB">I would also like to see a further expansion of the local outreach and community support/SIGs and potentially supporting transaltion of local academic OS innovations to the OS ecosystem ,as we have canvased over a year
ago with John ( but then COVID hit and we could not take off). I do not see space for this, including any potential support for SIGs (I understand they should be self-financing in the longer term, but there may be need for some start up funds for new ones)
– working groups are, as we know, a different story ( Communication and Finance and Membership).<u style="font-family:Arial,Helvetica,sans-serif"></u><u style="font-family:Arial,Helvetica,sans-serif"></u></span></p>
<p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif" lang="EN-GB"><u style="font-family:Arial,Helvetica,sans-serif"></u> <u style="font-family:Arial,Helvetica,sans-serif"></u></span></p>
<p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif" lang="EN-GB">Thank you all for the great job in planning ahead, great to see the community keeping momentum ( and apologies for radio silence for a while)!<u style="font-family:Arial,Helvetica,sans-serif"></u><u style="font-family:Arial,Helvetica,sans-serif"></u></span></p>
<p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif" lang="EN-GB"><u style="font-family:Arial,Helvetica,sans-serif"></u> <u style="font-family:Arial,Helvetica,sans-serif"></u></span></p>
<p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif" lang="EN-GB">Thanks,<u style="font-family:Arial,Helvetica,sans-serif"></u><u style="font-family:Arial,Helvetica,sans-serif"></u></span></p>
<p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif" lang="EN-GB">Martin<u style="font-family:Arial,Helvetica,sans-serif"></u><u style="font-family:Arial,Helvetica,sans-serif"></u></span></p>
<p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif" lang="EN-GB"><u style="font-family:Arial,Helvetica,sans-serif"></u> <u style="font-family:Arial,Helvetica,sans-serif"></u></span></p>
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<p class="MsoNormal" style="margin-bottom:12pt;font-family:Arial,Helvetica,sans-serif"><b style="font-family:Arial,Helvetica,sans-serif"><span style="font-size:12pt;font-family:Arial,Helvetica,sans-serif;color:black">From:
</span></b><span style="font-size:12pt;font-family:Arial,Helvetica,sans-serif;color:black">Oceania <<a href="mailto:oceania-bounces@lists.osgeo.org" style="font-family:Arial,Helvetica,sans-serif" target="_blank">oceania-bounces@lists.osgeo.org</a>> on behalf of John Bryant <<a href="mailto:johnwbryant@gmail.com" style="font-family:Arial,Helvetica,sans-serif" target="_blank">johnwbryant@gmail.com</a>><br>
<b style="font-family:Arial,Helvetica,sans-serif">Date: </b>Friday, 26 March 2021 at 3:57 pm<br>
<b style="font-family:Arial,Helvetica,sans-serif">To: </b>Oceania community <<a href="mailto:oceania@lists.osgeo.org" style="font-family:Arial,Helvetica,sans-serif" target="_blank">oceania@lists.osgeo.org</a>><br>
<b style="font-family:Arial,Helvetica,sans-serif">Subject: </b>Re: [OSGeo Oceania] Budget for FY 2021/2022<u style="font-family:Arial,Helvetica,sans-serif"></u><u style="font-family:Arial,Helvetica,sans-serif"></u></span></p>
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<p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif">Thanks for the opportunity to contribute to budget planning. I have a few comments/questions.<u style="font-family:Arial,Helvetica,sans-serif"></u><u style="font-family:Arial,Helvetica,sans-serif"></u></p>
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<p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif"><b style="font-family:Arial,Helvetica,sans-serif">1. Conference</b><u style="font-family:Arial,Helvetica,sans-serif"></u><u style="font-family:Arial,Helvetica,sans-serif"></u></p>
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<p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif">The proposed budget includes an AUD $5000 loss for the conference, which doesn't align with past experience. Even last year, when plans were derailed mid-year and we had to create a new plan on the fly, we still turned a small profit overall
[1], despite minimal focus on sponsorship. <u style="font-family:Arial,Helvetica,sans-serif"></u><u style="font-family:Arial,Helvetica,sans-serif"></u></p>
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<p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif">FOSS4G 2021 (global) will be fully online, and they're running a relatively successful sponsorship drive. If we are running another hybrid conference, it feels like there's potential to find sponsorship. Last year's event was the largest
in-person event we've ever organised, in terms of overall attendance, and with that experience behind us, I think there's a significant value proposition for sponsors. Since conference revenue has been the predominant source of income for OO, I feel this is
a sensible place to focus. The assumption there won't be any significant income feels like a self-fulfilling prophecy.<u style="font-family:Arial,Helvetica,sans-serif"></u><u style="font-family:Arial,Helvetica,sans-serif"></u></p>
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<p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif"><b style="font-family:Arial,Helvetica,sans-serif">2. Good Mojo</b><u style="font-family:Arial,Helvetica,sans-serif"></u><u style="font-family:Arial,Helvetica,sans-serif"></u></p>
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<p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif">A question about Good Mojo expenditure: why reduce it to zero? I guess there's still ~$8k in the Good Mojo fund since the 2020-2021 budget has 0 under actual. I suggest this should be used, the people and orgs that contributed to it in
2018 and 2019 would probably like to see their contributions put to use. If there is an in-person event then maybe reviving the Travel Grant Program would make sense. Hubs could be enabled to have a local impact using these funds.<u style="font-family:Arial,Helvetica,sans-serif"></u><u style="font-family:Arial,Helvetica,sans-serif"></u></p>
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<p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif"><b style="font-family:Arial,Helvetica,sans-serif">3. Microgrants</b><u style="font-family:Arial,Helvetica,sans-serif"></u><u style="font-family:Arial,Helvetica,sans-serif"></u></p>
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<p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif">Last, re: Microgrants, I feel $2k won't be enough. There has been a lot of interest in the first few weeks of the program. $2k will only fund ~8 grants over the whole year. I suspect we could increase this to $6k, which would average 2
grants per month.<u style="font-family:Arial,Helvetica,sans-serif"></u><u style="font-family:Arial,Helvetica,sans-serif"></u></p>
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<p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif">Cheers<u style="font-family:Arial,Helvetica,sans-serif"></u><u style="font-family:Arial,Helvetica,sans-serif"></u></p>
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<p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif">John<u style="font-family:Arial,Helvetica,sans-serif"></u><u style="font-family:Arial,Helvetica,sans-serif"></u></p>
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<p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif">[1] <a href="https://docs.google.com/spreadsheets/d/174P83K_AnDHrH-HbsJmAdXQfrdbTR9ElVcHtxQ1lrWw/edit#gid=1331367998" style="font-family:Arial,Helvetica,sans-serif" target="_blank">
https://docs.google.com/spreadsheets/d/174P83K_AnDHrH-HbsJmAdXQfrdbTR9ElVcHtxQ1lrWw/edit#gid=1331367998</a><u style="font-family:Arial,Helvetica,sans-serif"></u><u style="font-family:Arial,Helvetica,sans-serif"></u></p>
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<p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif">On Thu, 25 Mar 2021 at 20:56, Greg Lauer <<a href="mailto:gregory.lauer@gmail.com" style="font-family:Arial,Helvetica,sans-serif" target="_blank">gregory.lauer@gmail.com</a>> wrote:<u style="font-family:Arial,Helvetica,sans-serif"></u><u style="font-family:Arial,Helvetica,sans-serif"></u></p>
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<p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif"><span style="font-size:10pt;font-family:Arial,Helvetica,sans-serif;color:black">Hi All,<u style="font-family:Arial,Helvetica,sans-serif"></u><u style="font-family:Arial,Helvetica,sans-serif"></u></span></p>
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<p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif"><span style="font-size:10pt;font-family:Arial,Helvetica,sans-serif;color:black">The OSGeo Oceania Finance committee met earlier this week, and one of the items discussed is preparing a budget for FY 21/22. Once we have done this we will forward it to the OSGeo Oceania Board
to approve. We plan to present to the Board at the April meeting in approx. 4 weeks.<u style="font-family:Arial,Helvetica,sans-serif"></u><u style="font-family:Arial,Helvetica,sans-serif"></u></span></p>
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<p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif"><span style="font-size:10pt;font-family:Arial,Helvetica,sans-serif;color:black">We would welcome input and discussion from OSGeo Oceania members and community around the budget. You can review 20/21 and the proposed 21/22 budget at </span><a href="https://docs.google.com/spreadsheets/d/1cbd3Rt5R688qrZ3eTCHxpRZ8HbII358_1UARf3m5qBs/edit?usp=sharing" style="font-family:Arial,Helvetica,sans-serif" target="_blank"><span style="font-size:10pt;font-family:Arial,Helvetica,sans-serif">https://docs.google.com/spreadsheets/d/1cbd3Rt5R688qrZ3eTCHxpRZ8HbII358_1UARf3m5qBs/edit?usp=sharing</span></a><span style="font-size:10pt;font-family:Arial,Helvetica,sans-serif;color:black"><u style="font-family:Arial,Helvetica,sans-serif"></u><u style="font-family:Arial,Helvetica,sans-serif"></u></span></p>
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<p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif"><span style="font-size:10pt;font-family:Arial,Helvetica,sans-serif;color:black"><u style="font-family:Arial,Helvetica,sans-serif"></u> <u style="font-family:Arial,Helvetica,sans-serif"></u></span></p>
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<p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif"><span style="font-size:10pt;font-family:Arial,Helvetica,sans-serif;color:black">Too much? Too little? What should we be spending money on? Potential income sources? <u style="font-family:Arial,Helvetica,sans-serif"></u><u style="font-family:Arial,Helvetica,sans-serif"></u></span></p>
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<p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif"><span style="font-size:10pt;font-family:Arial,Helvetica,sans-serif;color:black"><u style="font-family:Arial,Helvetica,sans-serif"></u> <u style="font-family:Arial,Helvetica,sans-serif"></u></span></p>
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<p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif"><span style="font-size:10pt;font-family:Arial,Helvetica,sans-serif;color:black">The key issue is that it is unlikely we will have any significant income for FY 21/22 as the Conference Working group is planning another hybrid virtual conference. We would hope this would not
be the case in FY 22/23.<u style="font-family:Arial,Helvetica,sans-serif"></u><u style="font-family:Arial,Helvetica,sans-serif"></u></span></p>
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<p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif"><span style="font-size:10pt;font-family:Arial,Helvetica,sans-serif;color:black"><u style="font-family:Arial,Helvetica,sans-serif"></u> <u style="font-family:Arial,Helvetica,sans-serif"></u></span></p>
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<p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif"><span style="font-size:10pt;font-family:Arial,Helvetica,sans-serif;color:black">We are looking forward to your input<u style="font-family:Arial,Helvetica,sans-serif"></u><u style="font-family:Arial,Helvetica,sans-serif"></u></span></p>
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<p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif"><span style="font-size:10pt;font-family:Arial,Helvetica,sans-serif;color:black"><u style="font-family:Arial,Helvetica,sans-serif"></u> <u style="font-family:Arial,Helvetica,sans-serif"></u></span></p>
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<p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif"><span style="font-size:10pt;font-family:Arial,Helvetica,sans-serif;color:black">Many thanks,<u style="font-family:Arial,Helvetica,sans-serif"></u><u style="font-family:Arial,Helvetica,sans-serif"></u></span></p>
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<p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif"><span style="font-size:10pt;font-family:Arial,Helvetica,sans-serif;color:black"><u style="font-family:Arial,Helvetica,sans-serif"></u> <u style="font-family:Arial,Helvetica,sans-serif"></u></span></p>
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<p class="MsoNormal" style="font-family:Arial,Helvetica,sans-serif"><span style="font-size:10pt;font-family:Arial,Helvetica,sans-serif;color:black">Greg, Alex, Dionne and Ed<u style="font-family:Arial,Helvetica,sans-serif"></u><u style="font-family:Arial,Helvetica,sans-serif"></u></span></p>
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</blockquote></div><br clear="all"><div style="font-family:Arial,Helvetica,sans-serif"><br></div>-- <br><div dir="ltr" style="font-family:Arial,Helvetica,sans-serif"><div dir="ltr" style="font-family:Arial,Helvetica,sans-serif"><div style="font-family:Arial,Helvetica,sans-serif">Alex Leith<br></div>m: 0419189050</div></div>
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