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<div class="moz-cite-prefix">On 08/12/15 16:05, Tim Sutton wrote:<br>
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Hi all,<br>
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My responses in line:</font><br>
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<div>Ok thanks.</div>
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<div>So I think the main thing I need is:</div>
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<div>For the hackfest</div>
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<div>* url and details for the conference page</div>
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<font color="#006600"><a class="moz-txt-link-freetext" href="http://www.sigte.udg.edu/jornadassiglibre/">http://www.sigte.udg.edu/jornadassiglibre/</a><br>
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This is the web page of the "10th Jornadas de SIG Libre" + "2nd
International QGIS User and Dev Conference". Today we have
launched the website, so we are starting to disseminate it using
our communication channels, in Spanish. Tomorrow we will send
another wave of emails for international audience of QGIS and for
those who can be interested to attend the QGIS events in May.<br>
<br>
Please, if you can prepare a short explanation about "what is a
QGIS Hack Fest", to briefly announce the event, please send it to
me in order to put this information in the website. We just need a
short introduction because in the upcoming weeks we will inform
about all the details.</font><br>
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<div>* url etc. for the monastery</div>
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<br>
<font color="#006600"><a class="moz-txt-link-freetext" href="http://www.santdaniel.com/ca/">http://www.santdaniel.com/ca/</a><br>
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The English URL is under construction. I'm sorry. In any case, if
you need to know anything, please let us know and we will give you
all the answers.</font><br>
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<div>* url etc. for the hostel</div>
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<a class="moz-txt-link-freetext" href="http://www.xanascat.cat/choosehostellang.tjc?id=237&lang=en&index=7">http://www.xanascat.cat/choosehostellang.tjc?id=237&lang=en&index=7</a><br>
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In the following days we will also send you information about some
hotels and other accommodation possibilities nearby to the hack
fest venue.</font><br>
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<div>* will you handle registrations via your conference
registration for the hackfest or should we do that
separately?</div>
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<font color="#006600">We think that the best option is to do it in
some sense, separately. I mean, there will be a registration form
with the following options:<br>
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a) Jornadas de SIG Libre (100€) (Spanish)<br>
b) Jornadas de SIG Libre + Workshops (150€) (Spanish)<br>
b) QGIS Conference + Workshops (150€) (English)<br>
c) Jornadas de SIG Libre + QGIS Conference + Workshops (200€)
(Spanish / English)<br>
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Everyone interested in attending any of the conferences, should
register themselves in any of the options above. Those interested
also in participating in the hack meeting, they will be redirected
to a different link to be treated individually. <br>
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Considering that we (as organization) can assume some free passes
(i.e 30-40), those hack fest developers that will attend the QGIS
Conference, will receive a free pass. Then, as soon as you confirm
that a developer will effectively participate in both the
conference as in the hack fest, we can change his/her profile in
the registered database from "Regular attendant" to "Guest", so no
payment will be necessary.<br>
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In the upcoming days I will send you more information on this.</font><br>
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<div>For the conference:</div>
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<div>* Venue details</div>
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<font color="#006600">In the upcoming days I will facilitate the
room capacities.<br>
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<div>* Sign up etc. details for possible attendees</div>
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<font color="#006600">More details in the upcoming days.<br>
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<div>* Outward link to the workshop registrations etc which
we will establish, or host the workshop registration on
your conference software page if it is able</div>
<div>* Clarification of how the costings and potential
profit sharing would work, probably easiest for Andreas
(QGIS treasurer) and your treasurer to collaborate on this
stuff</div>
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<font color="#006600">Gemma Pons, a colleague herein the SIGTE, will
contact Andreas to start clarifying all these issues. I think this
is the bes way to proceed in order to save time.<br>
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<div>* Confirmation if the workshop presenters need to pay
to attend or if we can offer them a free pass?</div>
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<font color="#006600">The workshops presenters will have a "free
pass", as it normally happens in our Conference in Girona. The
things run on that order:<br>
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a) Call for workshops<br>
b) Proposals reviewing<br>
c) Acceptance notification<br>
d) Publish Workshops program<br>
e) Open registrations (workshop presenters can avoid this process
because we will register them directly from the organization).</font><br>
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<div>* Indication of how many rooms and capacity of rooms
there will be so that we can plan a workshop programme and
some plenary talks.</div>
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<font color="#006600"><br>
In the upcoming days I will facilitate all these kind of details.
Don't worry. <br>
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By the way, as we will be in charge of doing the call for
workshops and call for papers, and collecting all the proposals,
I'm going to contact some of you to be part of the scientific
committee, in order to evaluate the most interesting papers and
projects, to be presented during the conference. Lene is already a
candidate... :)</font><br>
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<div>Thats all I can think of for now.</div>
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<div>By the way my skype is “timlinux” or if you want I will
give you my personal phone number - if you need answers
faster than what I can get to with my email, please ring
me as needed.</div>
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<div>Regards</div>
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