<html><head><meta http-equiv="Content-Type" content="text/html charset=utf-8"></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class="">Hi All<div class=""><br class=""></div><div class="">Further to our (Andreas and myself) discussion last night about preparations for the AGM (Annual General Meeting), I have made a simple form[2] for nominating QGIS Community Voting members as per our charter [2]. Any proposed edits / comments before we send this out to the mailing lists? I will send out the following mail to the developer, documentation and translation mailing lists with an invitation to nominate. Anita could you also ask the OSGEO to put forward their nominated person for the OSGEO voting member? I’d like to send this out tomorrow if possible so that we have 1 week to nominate voting members. Also please note the parts below about electing board members and chair. Based on our discussions last night, Andreas and I were of the opinion that it will be more fair and democratic that all the board members and the chair are elected by the newly appointed voting members to bootstrap the organisation. Our proposal is that we automatically nominate the existing PSC members for the board, and that community voting members can also put up additional nominations. We would then put the election of the board members to a vote (maintaining the same number of members as are currently in the PSC for now). Once the board has officially been elected, the voting members can then select a chair for the board. If this is not ok for anyone on the current PSC, please state your objection along with an alternate proposal.</div><div class=""><br class=""></div><div class="">=====</div><div class=""><br class=""></div><div class="">Dear QGIS Community members</div><div class=""><br class=""></div><div class="">As many of you will be aware, in this last year we have been embarking on the process to transition from a loose-knit community organisation to a more formal organisation. This new organisation ‘<a href="http://qgis.org" class="">QGIS.org</a>’ will be a legal entity and will afford us a greater amount of flexibility in how we manage funds, legal agreements and so forth. You can read the statutes for the <a href="http://qgis.org" class="">QGIS.org</a> organisation at [0] below.</div><div class=""><br class=""></div><div class="">Under the statutes of the new organisation, there will be one user group voting member put forward for each registered user group (user group registration page is here [1]). For each user group voting member we will have a community voting member elected. In addition there will be one voting member from the OSGEO leadership. It is probably best explained by way of a simple (contrived) example:</div><div class=""><br class=""></div><div class="">1) The Martian user group puts forward Joe Alien to be their QGIS User Group Voting Member.</div><div class="">2) QGIS committers put forward nominations for a matching Community Voting Member from within the community. Community member with the highest number of nominations is elected. Only people with git commit rights to an official QGIS repository or write access to the QGIS translation platform on transifex can put forward nominations. Nominated person can be any person from within the QGIS community who is willing to serve as a voting QGIS community member.</div><div class="">3) The Moon user group puts forward Janet Luna to be their QGIS User Group Voting Member.</div><div class="">4) QGIS committers again nominate a matching Community Voting Member</div><div class="">5) OSGEO puts forward one person to act as the OSGEO voting member.</div><div class=""><br class=""></div><div class="">Voting members will elect the QGIS Board, Board Chairman and approve budgets and the annual report. Once elected, the board will make day to day decisions on behalf of the project as needed. The OSGEO voting member will also serve to ensure that there are always an odd number of voting members to avoid deadlocks.</div><div class=""><br class=""></div><div class="">Since we are bootstrapping the <a href="http://qgis.org" class="">QGIS.org</a> organisation, we have not yet elected any voting members. Currently there are 10 QGIS User Groups registered [3], thus we would like to invite all people who have Git commit access to any official QGIS repo, or transifex write access to make their nominations for their community voting members. The 10 consenting nominees with the highest number of nominations will be appointed as community voting members. </div><div class=""><br class=""></div><div class="">We will close the nomination period on Wed 11 May if at least 10 unique persons have been nominated, otherwise as soon as 10 unique persons have been nominated.</div><div class=""><br class=""></div><div class="">We will maintain a list of the QGIS Voting Members on the web site for public viewing.</div><div class=""><br class=""></div><div class="">After all of the voting members have been elected they will be asked to elect the members of the board. Board members need not be voting members, any QGIS community member can be elected to the board. For formation of the new board, existing PSC members will automatically be nominated and the community voting members can also put up additional nominations. We would then put the election of the board members to a vote (maintaining the same number of members as are currently in the PSC for now). Once the board has officially been elected, the voting members can then select a chair for the board.</div><div class=""><br class=""></div><div class="">By this process we will have a democratically elected board entrusted with stewardship of the new <a href="http://qgis.org" class="">QGIS.org</a> Organisation. </div><div class=""><br class=""></div><div class="">Each year we will hold an annual general meeting and voting members can elect a new chair, or re-elect the existing chair. Similarly on a rotational basis, board members will be up for re-election each year. If things are a little unclear above, I have made a simple diagram which hopefully clarifies things (see [4] below). Note that Gary Sherman (QGIS project founder) is board member emeritus and this will not be up for re-election.</div><div class=""><br class=""></div><div class="">So if you are eligible to nominate voting members (i.e. you are a committer on any official QGIS repo or a Transifex author), please head over to the link provided in [2] below and make your nomination!</div><div class=""><br class=""></div><div class="">[0] Statutes: <a href="https://docs.google.com/document/d/1FcChHYgoI4FlURrZRYBjD8kB6IBW_BaG0Ieg8TDT0pM/edit?usp=sharing" class="">https://docs.google.com/document/d/1FcChHYgoI4FlURrZRYBjD8kB6IBW_BaG0Ieg8TDT0pM/edit?usp=sharing</a></div><div class="">[1] User group registration: <a href="http://goo.gl/forms/6cBt8w97VC" class="">http://goo.gl/forms/6cBt8w97VC</a></div><div class="">[2] Community voting member nominations form: <a href="http://goo.gl/forms/vkoYZkE03C" class="">http://goo.gl/forms/vkoYZkE03C</a></div><div class="">[3] Registered User Groups: <a href="https://docs.google.com/spreadsheets/d/1Wte5pfcpOeZ1bfBUn7KJuYzw31_rtKyGqciBPW3RXwg/edit?usp=sharing" class="">https://docs.google.com/spreadsheets/d/1Wte5pfcpOeZ1bfBUn7KJuYzw31_rtKyGqciBPW3RXwg/edit?usp=sharing</a></div><div class="">[4] Organisation and voting process diagram: <a href="https://drive.google.com/file/d/0B__vDnQXCKiwdWMxQlN4X1BvZDg/view?usp=sharing" class="">https://drive.google.com/file/d/0B__vDnQXCKiwdWMxQlN4X1BvZDg/view?usp=sharing</a></div><div class=""><br class=""></div><div class=""><br class=""></div><div class="">Tim Sutton</div><div class="">QGIS Project Chair</div><div class=""><br class=""></div><div class="">=====</div><div class=""><div class="">
<span><img height="65" width="59" apple-inline="yes" id="1BAD778F-B684-4D62-BE26-F80DFF09F857" apple-width="yes" apple-height="yes" src="cid:879A6E78-CA46-47B2-AA0E-1810BD833229" class=""></span><div style="color: rgb(0, 0, 0); font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-stroke-width: 0px; line-height: normal; word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class=""><div style="font-weight: normal;" class=""><br class="Apple-interchange-newline"><br class="Apple-interchange-newline">---</div><div style="font-weight: normal;" class=""><br class=""></div><div class=""><b class="">Tim Sutton</b></div><div style="font-weight: normal;" class="">QGIS Project Steering Committee Chair</div><div style="font-weight: normal;" class=""><a href="mailto:tim@qgis.org" class="">tim@qgis.org</a></div><div style="font-weight: normal;" class=""><br class=""></div></div><br class="Apple-interchange-newline" style="color: rgb(0, 0, 0); font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-stroke-width: 0px; line-height: normal;"><br class="Apple-interchange-newline" style="color: rgb(0, 0, 0); font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-stroke-width: 0px;">
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