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<p>Hi Tim,</p>
<p>Ok - sorry I did not want to say that all SWAG is useless.
T-Shirts and Stickers make sense. We should add a column with
T-Shirt sizes at the Madeira Wiki, to make sure we order the right
sizes.<br>
</p>
<p>But we should not spend excessive amounts on SWAG that ends in
some trashcan ... I've been to countless conferences where 90% of
the SWAG in the conference bag ended up immediately in the
trashcan - because it was useless to me. Just want to avoid that.<br>
</p>
<p>BTW: I translated the activitiy concept and 2018 budget and sent
it off to the tax authorities. If we are lucky, we could get a
decision before the end of the year. I mentioned in the letter,
that other Open Source software is organized similar - a
non-profit association or foundation alongside with commercial
support companies. I mentioned LibreOffice, Apache, Firefox,
Inkscape, Gnome, KDE as examples.</p>
<p>BTW: we are close to reaching 100k € on the income side for 2017
(the bulk being sponsorships, followed by donations (PayPal and
Wiretransfer)). I am confident that we surpass the 100k for the
first time this year, thanks to all the positive support from the
user community and the companies/organizations using or supporting
QGIS. On the expense side I am still waiting for a lot of invoices
for 3.0 bug fixing.<br>
</p>
<p>Greetings,</p>
<p>Andreas<br>
</p>
<br>
<div class="moz-cite-prefix">On 12.12.2017 22:58, Tim Sutton wrote:<br>
</div>
<blockquote type="cite"
cite="mid:6BDEF6AD-AB51-4E27-AC00-ED2116D4EDB7@qgis.org">
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Hi
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<blockquote type="cite" class="">
<div class="">On 11 Dec 2017, at 10:40, Andreas Neumann <<a
href="mailto:a.neumann@carto.net" class=""
moz-do-not-send="true">a.neumann@carto.net</a>>
wrote:</div>
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<p class="">Hi,</p>
<p class="">Thanks all for your feedback.</p>
<p class="">If I raise the expenses somewhere or
introduce new expenses, I need to decrease other
expenses. Otherwise it would be an unbalanced budget,
which I would like to avoid. I'd like to be more
conservative - as this helps us to have a healthy
financial situation.</p>
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<div>Yup I understood that - I was just thinking that the
budget did not account for money carried over from 2017
which might leave some scope for additional expenditures.</div>
<br class="">
<blockquote type="cite" class="">
<div class="">
<div style="font-size: 10pt; font-family:
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<p class="">I have now changed the proposal to spend
less on bug fixing for version 3.4 and included
expenses for packaging (9k - not sure if this is
reasonable ?) It would mean 3k per release - (2k per
release for Jürgen (for Windows and Debian Nightlies)
and 1k for Larry for OSX). Does it make sense?</p>
</div>
</div>
</blockquote>
<div><br class="">
</div>
<div>Yes </div>
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<br class="">
<blockquote type="cite" class="">
<div class="">
<div style="font-size: 10pt; font-family:
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<p class=""> @Jürgen: would these 6k for your work in
2018 be a reasonable compensation for what you do
regarding OSGeo4W, etc.? There is now already 6k more
spending than expected income - and I am not willing
to go beyond ;-)</p>
<p class="">I know we have a financial reserve of about
45k € - but I'd like to keep this reserve in order to
be able to react for unforeseen things. Who knows if
our non-profit status is really accepted? It could
mean that suddenly we have to spend several k € on
taxes - or we decide that we need new/faster/better
infrastructure. Or suddenly more devs ask for
financial support to attend the dev meeting.</p>
<div class=""><br class="">
</div>
</div>
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</blockquote>
<div><br class="">
</div>
<div>Ok I guess it addresses my point above then.</div>
<div><br class="">
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<blockquote type="cite" class="">
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<div style="font-size: 10pt; font-family:
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<p class="">About raising the bronze level sponsorship:
not sure if this wouldn't be a shot in the foot. We
have a lot of very small companies (1-3 employees) as
sponsors. 500k is probably what they can afford, but
if we raise it now, we risk loosing them. Besides,
companies are free to choose the amount they want to
spend, anyway. We have some sponsors who pay 800 or
1500 for a bronze sponsorship. So that option already
exists. I would like to keep the sponsorship prices as
they are for now - and rather make sure to ship a good
version 3. If the 3x releases are really good, it
would be a compelling argument to attract new sponsors
... or ask some existing sponsors to raise their level
or amount a bit.</p>
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<div>Ok happy to go with your judgement on this.</div>
<br class="">
<blockquote type="cite" class="">
<div class="">
<div style="font-size: 10pt; font-family:
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<p class="">@Anita: the expenses for the QGIS 3 bug
fixing will be taken into account this December. I
expect invoices for around 20-30k € regarding QGIS bug
fixing of QGIS master (3.0).</p>
<p class="">About SWAG: yes, we could buy T-Shirts for
the Madeira meeting. Who wants to organize it?
Otherwise I am not such a big fan of useless
advertising gadgets ...</p>
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<div>I can organise it. I don’t think it is good to
characterise swag as useless - it helps to increase our
profile and helps to promote QGIS - I have had many
conversations started from people seeing the stickers on my
laptop and then the person ends up getting an explanation of
what QGIS is. I also think that those coming to the hackfest
will really appreciate the token of a shirt or hat or
whatever. That said,if the general consensus is that we
should not budget for swag and rather use the money on other
things then so be it, though I don’t think that is the case.
BTW I will also try to get some more posters made as they Q
logo adds a nice touch to group photos….</div>
<div><br class="">
</div>
<div>Regards</div>
<div><br class="">
</div>
<div>Tim</div>
<br class="">
<blockquote type="cite" class="">
<div class="">
<div style="font-size: 10pt; font-family:
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<p class="">Greetings,<br class="">
Andreas</p>
<p class="">On 2017-12-11 09:02, Paolo Cavallini wrote:</p>
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<div class="pre" style="margin: 0; padding: 0;
font-family: monospace">Hi all,<br class="">
<br class="">
Il 10/12/2017 20:35, Tim Sutton ha scritto:
<blockquote type="cite" style="padding: 0 0.4em;
border-left: #1010ff 2px solid; margin: 0"
class="">Other suggested budget items:<br class="">
Package maintenance - Windows<br class="">
Package maintenance - Mac<br class="">
Package maintenance - Linux / Debian / Ubuntu<br
class="">
<br class="">
Rationale: I think it would be good to pay
something towards all the<br class="">
effort it takes Jürgen in particular puts into
making the packages, and<br class="">
in future also support Larry to maintain 'first
class' MacOS packages.</blockquote>
<br class="">
+1 from me<br class="">
<br class="">
<blockquote type="cite" style="padding: 0 0.4em;
border-left: #1010ff 2px solid; margin: 0"
class="">Expected income: Should there not
be.a 'balance brought forward' with<br class="">
any projected remaining cash from 2017 shown as an
income for 2018? If<br class="">
we did that there would surely be an extra n
thousand available for our<br class="">
activities.</blockquote>
<br class="">
it makes sense to me<br class="">
<br class="">
<blockquote type="cite" style="padding: 0 0.4em;
border-left: #1010ff 2px solid; margin: 0"
class="">I 100% agree about the PR management that
we could as one of the devs to<br class="">
take on as a part time 'job'. I would like to also
propose that because<br class="">
there is such a long backlog of items in the queue
that we have a<br class="">
special sprint from that person (e.g. 1 week of
funding) to triage the<br class="">
existing queue (as a separate activity to
reviewing the regularly<br class="">
incoming PR's).</blockquote>
<br class="">
+1<br class="">
<br class="">
<blockquote type="cite" style="padding: 0 0.4em;
border-left: #1010ff 2px solid; margin: 0"
class="">Our SWAG budget underspend: Can I suggest
we actually do use it - I<br class="">
think it is a wasted opportunity to market our
project. Perhaps we could<br class="">
start by buying a bunch of t-shirts / caps etc and
brining them along to<br class="">
Madeira and just handing them out to all attendees
- a small reward for<br class="">
the effort they put into supporting the project? I
can probably do it<br class="">
from here if nobody else is interested to help
with it.</blockquote>
<br class="">
the more nerdish side of me says we better move this
budget to bugfixing<br class="">
etc., but from a wider perspective I agree with Tim,
so a +1<br class="">
<br class="">
<blockquote type="cite" style="padding: 0 0.4em;
border-left: #1010ff 2px solid; margin: 0"
class="">Glad to see you added in more cash for
the Python API docs....and for docs<br class="">
in general.<br class="">
<br class="">
I also want to suggest that with cash brought
forward from 2017 if we<br class="">
have additional cash that we take the first steps
to hiring a develop on<br class="">
a e.g. one day a week basis to do 'work in the
interests of the project'<br class="">
- thinking for example of the welcome screen /
user experience stuff we<br class="">
discussed in Nødebo and other high value
effort which does not fit<br class="">
neatly into a grant and which contractor work
would generally not<br class="">
attract. It would add EUR41,600 to our budget but
I think we could ask<br class="">
the developer for a cheaper rate since it is long
term guaranteed work.<br class="">
I think we could couple this with a funding drive
and updating our<br class="">
sponsorship prices a bit e.g. move bronze up to
EUR 800 or 100EUR.</blockquote>
again, +1<br class="">
<br class="">
Thanks Tim for your thoughts, and Andreas for your
precious work!</div>
</blockquote>
<p class=""><br class="">
</p>
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<div class=""><b class="">Tim Sutton</b></div>
<div style="font-weight: normal;" class="">QGIS Project
Steering Committee Chair</div>
<div style="font-weight: normal;" class=""><a
href="mailto:tim@qgis.org" class=""
moz-do-not-send="true">tim@qgis.org</a></div>
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