[SAC] [Urgent][Vote] Proposal for new OSGeo site hosting

[Alex M]

Vote on if you approve of this plan (the whole thing). If you object to
any part please state what part of the plan you object to, why, and what
alternatives you suggest.

Thanks,
Alex

On 09/07/2017 01:33 PM, Sandro Santilli wrote:
> Sorry Alex, but it isn't clear to me what vote are you asking us for.
> 
> --strk;
> 
> On Thu, Sep 07, 2017 at 09:50:29AM -0700, Alex M wrote:
>> After discussion on IRC, here is the proposal for SAC to vote on:
>>
>> Summary: We will use GetInteractive to setup a VM on 3rd party hosting
>> to keep the beta site going while Jeff Mckenna leads the effort to bring
>> up the official site on OSGeo machines.
>>
>> 1. Angelos will ask GetInteractive for the Database dump and supporting
>> files. (Note, I have a copy of the theme, but getting it again is fine)
>>
>> 2. Jody/Jeff J. - We would like to accept GetInteractive's offer to
>> setup a VM for us with some modifications.
>>  a. The site will be beta.osgeo.org
>>  b. We would like the initial setup and month to month plan on the VM.
>>  c. The VM can be scaled back to a cheaper option (4 GB RAM choice). We
>> can always make it bigger later if it becomes the production site.
>>  d. We do not at this time need the 1 hr/month maintenance.
>>  e. Clarification that we'll be given root access to the VM, or perhaps
>> we should setup the account and then grant them access?
>>  f. Clarification on the stack that will be installed.
>> Debian/Apache/Maria/Php7 (Though I'm curious if they recommend NGINX/phpFPM)
>>
>> 3. Long term maintenance will be done by Jeff McKenna et al. A
>> formalized plan and team list will be presented next week.
>>  a. If we can decide on how to host on OSGeo machines (Containers, VM,
>> new machine) then the official site will be internalized.
>>  b. either the 3rd party VM, or another internal solution will be made
>> to host the beta site.
>>
>> 4. The new site should not be made the official site until the LDAP
>> integration is resolved.
>>   a. This requires setting up LDAP in Wordpress connected to our server
>>   b. Migrating or mapping existing users. (Note: on Wordpress import you
>> can reassign posts from one user to another in a batch manner).
>>
>> Thanks,
>> Alex
>> Sys Admin Chair
>>
>> On 09/05/2017 11:02 PM, Jody Garnett wrote:
>>> Reminder meeting scheduled for 14:00 UTC tomorrow if you needed any
>>> questions/clarifications with Get Interactive.
>>>
>>> --
>>> Jody Garnett
>>>
>>> On 2 September 2017 at 10:52, Alex Mandel <tech_dev at wildintellect.com>
>>> wrote:
>>>
>>>> Yes, that will be a sufficient amount of time to make decisions.
>>>>
>>>> Thanks,
>>>> Alex
>>>>
>>>> On 09/01/2017 03:18 PM, Jody Garnett wrote:
>>>>> Alex I did not get an indication on timeframe from Get Interactive (on
>>>> when
>>>>> the website will be complete; perhaps Jeff Johnson has a better
>>>> indication).
>>>>>
>>>>> I have put this topic on the agenda for next week's OSGeo board meeting,
>>>>> https://wiki.osgeo.org/wiki/Board_Meeting_2017-09-07
>>>>>
>>>>> Will that be sufficient time for SAC to make a decision?
>>>>>
>>>>> --
>>>>> Jody Garnett
>>>>>
>>>>> On 30 August 2017 at 10:38, Alex M <tech_dev at wildintellect.com> wrote:
>>>>>
>>>>>> SAC Members,
>>>>>>
>>>>>> GetInteractive has proposed a solution for our immediate hosting needs
>>>>>> to take ownership of the site they've built for us.
>>>>>>
>>>>>> It includes setting up a host, giving us full admin, and the providing
>>>>>> monthly updates.
>>>>>>
>>>>>>> For the new website I expect that the following configuration will be
>>>>>> more
>>>>>>> then enough:
>>>>>>> - CPU 4
>>>>>>> - RAM GB 8
>>>>>>> - HDD GB 160
>>>>>>> Price € 34,95 ex. VAT. (Pricing information can be found on
>>>>>>> https://www.cloudvps.com/openstack/compute)
>>>>>>>
>>>>>>> If we need more resources we can easily upgrade the VPS.
>>>>>>> We can order the VPS on our name and charge you the price that is
>>>> charged
>>>>>>> by the hosting provider.
>>>>>>>
>>>>>>> For the installation and configuration of the server and required
>>>>>> software
>>>>>>> we'll charge 4 hours.
>>>>>>> This gives us a total of € 320,- ex. VAT.
>>>>>>>
>>>>>>> For performing updates and upgrades on server software, WordPress
>>>> website
>>>>>>> and WordPress plugins we'll charge 1 hour a month.
>>>>>>> This gives us at total of € 80,- ex. VAT a month.
>>>>>>
>>>>>> Summary
>>>>>> * ~$500 (USD)/yr for the hosting
>>>>>> * $381.68 (USD) one time for the setup
>>>>>> * ~ $100 USD/month for the monthly maintenance
>>>>>>
>>>>>> Note the board allocated $3000 USD for this project, separate from the
>>>>>> SAC budget.
>>>>>>
>>>>>> ==========
>>>>>> We need input from members in the next 24 hours on this.
>>>>>>
>>>>>> I have already supplied a list of clarification questions and expect
>>>>>> answers today.
>>>>>> 1. What's the exact stack: I suggested our preferred stack was Debian,
>>>>>> Apache, Mysql/Maria, Php7
>>>>>> 2. I asked for clarification that the service contract would be for
>>>>>> doing critical security patches in a timely manner.
>>>>>>
>>>>>> I will send a separate email with my opinions on the matter.
>>>>>>
>>>>>> Thanks,
>>>>>> Alex
>>>>>> Sys Admin Chair
>>>>>>
>>>>>> _______________________________________________
>>>>>> Sac mailing list
>>>>>> Sac at lists.osgeo.org
>>>>>> https://lists.osgeo.org/mailman/listinfo/sac
>>>>>
>>>>
>>>>
>>>
>>
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>