[TOSprint] IslandWood sprint -- money talks...

[Steve Lehr]

I agree 100% with Daniel - we should try to get the cost for the developers
to be $0.00 


Steve Lehr
steve at qpublic.net
www.qpublic.net
qPublic Main Office:  386-734-1954
Fax:  866-800-8637


-----Original Message-----
From: tosprint-bounces at lists.osgeo.org
[mailto:tosprint-bounces at lists.osgeo.org] On Behalf Of Daniel Morissette
Sent: Wednesday, July 13, 2011 7:54 AM
To: tosprint at lists.osgeo.org
Subject: Re: [TOSprint] IslandWood sprint -- money talks...

Hi Michael,

What happens with the budget if we get less than 30 people? Also, are the
costs all fixed, is there some room in the budget?

There are chances that people from Europe, and even some from Eastern
Canadad/US may not be able to make it to Seattle due to distance and costs.
Hopefully that will be compensated by new attendees from Western US/Canada
but we're not sure yet, that's why I'm asking.

BTW, One comment I got last year was that we should aim to bring the cost
near zero for attendees since they (or their employer) already provide their
time for free. Can we try to raise more sponsorship before setting the final
price for attendees and asking them to pay? Maybe have multiple sponsorship
levels since qpublic already offered more than the base 750$ sponsorship and
that should be acknowledged somehow?

I have to admit that the cash bar is not ideal (unless it's really cheap).
Anything we can do about this to at least offer a couple of drinks to
sprinters for the social part of the day?

Daniel


On 11-07-09 09:09 PM, Michael P. Gerlek wrote:
> After talking over rates with the folks at IslandWood, our sprint 
> would need to raise approximately $25000.  This cost covers:
>
>    - 30 people
>    - arrival evening of Feb 5th, departure afternoon of Feb 9th
>    - single occupancy rooms
>    - 3 square meals a day, plus coffee and snacks
>    - 1 good conference room
>    - 1 "social / team-building" event
>
> The only thing this does not include is alcohol.  (cash bar service is 
> available for extra charge)
>
> If each attendee pays $525, and we get ten $750 sponsors, and we use 
> the $2000 left over from previous years, then we would break even.  
> (In the past, people have really only needed to pay their lodging 
> costs, so asking for $525 "registration fee" is like a $131/night room 
> rate.)  If we get more sponsorships or something, the $525 rate will be
reduced accordingly.
>
> We would need to raise $12,500 right now in order to reserve the space.
>
> So, if we want to make this happen:
>
>    **  Who is willing to pay $525 registration right now, and who is 
> willing to pay $750 (or more!) sponsorship right now?  **
>
> -mpg
>
> [PS- I have the full price breakdowns in a spreadsheet, ask me if you 
> want a copy.  In fact, might be nice for someone to check my math.]
>
>
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--
Daniel Morissette
http://www.mapgears.com/
Provider of Professional MapServer Support since 2000

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