[Aust-NZ] RE: Status Update and Action Required ; FOSS4G 2009 Bid!

Sun Nov 4 21:02:58 EST 2007

Thanks Cameron,

I look forward to hearing further from you.

In the meantime, a quick update that I have heard back from the Victoria
Convention Centre.  In general they suggested the conference set up was
quite straight forward but with a lot of exhibits and perhaps longer set
up and tear down time, due to the computers but that the group was very
international and great to work with!

Their main point of guidance for us was the challenge of the number of
internet connections the group uses.  Virtually everyone who attended
the conference had some type of connective device and that really put
their ability to the test. As this is such an important part of your
conference I have contacted each of the venues we are considering again
and asked them to ensure that the technical content of their proposals
are as detailed as possible in terms of capacity and facilities.

I might take the opportunity to do a little recap of deadlines and
important dates:

Submission Deadline :
12 January 2008 - SCVB to submit final document
Marie-Claire Annual Leave:
17 December - 12 January (Other colleagues will be here for assistance
but if at all possible, I would really like us to have
completed everything before I go)
Updated Bid Document Complete
12 December-Marie-Claire 
Complete Bid Document (including profiles, industry information,
potential sponsors)	6 December - Bid Committee
Venue inspections completed
23 November - Marie-Claire and members from Bid Committee
Review of venues visited and decision on venue for inclusion in Bid
Document		30 November - Bid Committee
Draft Bid Document
Already Completed And Emailed to Everyone

Best Wishes

Marie-Claire

Marie-Claire Henry
Bid Executive
Sydney Convention and Visitors Bureau
mhenry at scvb.com.au 
www.scvb.com.au
	SCVB 	

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-----Original Message-----
From: Cameron Shorter [mailto:cameron.shorter at gmail.com] 
Sent: Monday, 5 November 2007 12:33 PM
To: Marie-Claire Henry
Cc: Tim Bowden; Aust-NZ OSGeo
Subject: Re: Status Update and Action Required ; FOSS4G 2009 Bid!

Marie-Claire,
I expect to have some time toward the end of the week to review and
provide content to your bid document.

I've also been talking with Jeff Waugh of Linux Australia fame who was
very enthusiastic. He will be a great drawing card for the bid, and
sounds like he is interested in helping out.

Marie-Claire Henry wrote:
> Hi Everyone,
>  
> A Quick update and action required by you the committee:
>  
> - *Agreement on Dates* : The dates proposed by The Centre can only be 
> held for a couple of weeks until we request one or two sets of dates 
> maximum to be tentatively held by the Centre.  I can also follow up 
> with the other venues being considered to check availability once I 
> have the preferred dates.
>  
> *Venue Proposals*
> We have a proposal from The Convention Centre but meeting space for 
> conferences of this size are at a premium in Sydney and therefore it 
> is important that we secure space sooner rather than later, so that we

> are not disappointed.  Therefore I need to advise them of your 
> preferred dates.
> Proposals have also been requested from Sydney Showground, Acer Arena 
> and Telstra Stadium at Sydney Olympic Park.
> Once the proposals are received, it is preferable that the committee 
> decide which venue we will be bidding with, which one will win the bid

> for us.  This does not commit you to the bid venue in any way.  We can

> put some general information on a range of meeting venues but I 
> believe it offers a much stronger proposal if we are basing the bid on

> one preferred venue for the conference itself.
>  
> *Meeting with PCO*
> The conference organisers are the professionals and are the best 
> possible resource for guidance on practicalities, such as financing. 
> Cameron, can I proceed with setting this up?  Perhaps others that are 
> interstate can be involved by teleconference if required?  They may 
> also be able to provide further advice about setting up as a legal 
> entity.
>  
> *Bid Document*
> A link to the draft was emailed a couple of weeks for review, content 
> to be added on the local committee and industry, showcasing the 
> industry in Australia and suggested themes or unique program additions

> that will make the conference enticing to the decision makers.  I 
> haven't received any feedback to date.
> Also, to update you on the letters of support I have received so far 
> and that we will add into the document :
> - Department of Sustainability and Environment, Victoria (Thanks 
> Bruce!)
> - Tourism Australia
> - Lord Mayor of Sydney
> - MD, SCVB
>  
> I have also contacted Victoria Tourism and also Convention Centre.  I 
> would recommend that we do not depend on any information provided but 
> a bonus if we receive any valuable feedback back from them in time to 
> include with the bid.
>  
> I look forward to feedback.
>  
> Best Wishes
>  
> Marie-Claire
>  
> *Marie-Claire Henry*
> *Bid Executive*
>
> Sydney Convention and Visitors Bureau
> Level 13  80 William St Sydney NSW 2011 Australia
> Tel: 61 2 9332 5224 Fax: 61 2 9360 1223 mhenry at scvb.com.au 
> <mailto:mhenry at scvb.com.au>
>
> Visit www.scvb.com.au <http://www.scvb.com.au/> for more information 
> about the Sydney Convention and Visitors Bureau
> 	SCVB <http://www.scvb.com.au/>
>
>
>
>
>
>
>
>
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>
> The SCVB (ABN 42 002 630 364) understands that privacy is an important

> issue for individuals. Click here 
> <http://www.scvb.com.au/footer/privacy/privacy_home.cfm> for our full 
> privacy policy.
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--
Cameron Shorter
Geospatial Systems Architect
Tel: +61 (0)2 8570 5050
Mob: +61 (0)419 142 254

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