[OSGeo-Board] Better coordination of meeting needed (commitees etc)

[Gary Lang]

Markus,

This week the setup generally worked well; we met at the same time as
always. You simply got caught in our silly "Spring ahead, Fall back"
tradition here with daylight savings time, and what I believe are your
headset issues. On the first, no worries - I left work early one day
this week as a result of the DST confusion.. happens to everyone. On the
second, we have to get you a better headset. I do have a nice
Plantronics unit that I am not using and would be happy to send to you.

Cheers,

Gary

-----Original Message-----
From: Markus Neteler [mailto:neteler.osgeo at gmail.com] 
Sent: Friday, April 21, 2006 9:20 AM
To: OSGeo-Board
Subject: [OSGeo-Board] Better coordination of meeting needed (commitees
etc)

Hi,

due to my today's experience I feel confirmed about the problem
that we need to better establish meetings and timings. This
affect generally all meetings in the OSGeo field.

Today it was my fault to not carefully check the posted link
on the agenda (sorry, I am not that familiar with Northern
American time zones and their individual daylight saving issues).

I would suggest to make use of
http://wiki.osgeo.org/index.php/Foundation_Calendar
or better, have a more fancy calendar tool.

Also, timing should refer to UTC as it is the worldwide agreed
(more or less) standard. Then we can handle  daylight saving
issues locally.

Concerning the committees, I suggest that the chairs really define
a fixed day and time. This ever ongoing shifting is at least confusing
me. Suggestion: Since the problem of finding an optimal meeting
time is the same for each committee, why not using always the same
(e.g. the time of the board meeting of today) and then negotiate
the days? As we have more committees than days of the week,
this can be solved by doing meetings only every second week.
For special committees with the need of meeting weekly, this
will leave enough space for doing so.

At least, if all this is too complicated I would be glad to have a
correct lookup table where time and day are inserted. This should
be(come) the responsibility of the chairs. And please, (also) refer
to UTC.

Just my 0.02 cent...
best,

 Markus

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