Board Nomination email (please review)

[Chris Holmes]

Apologies for not getting the email out today, but I think it makes 
sense to do it tomorrow, to give the new members a day.  (and apologies 
again for even later, as I accidentally sent this from another account, 
so it didn't make it to the list.  Whoever is admin can just delete 
that)  Has anyone emailed them directly to let them know that they are 
in?  Welcome them and ensure they join the discuss list if they've not 
already?

Below is my text for the email.  It'd be great if you all could review 
it, to make sure I don't say anything crazy.  A few 'action items': I'd 
ideally like a link to the full list of members.  If that can't be done 
by tomorrow morning at like 11am my time, I'm going to just find the 
members and list them all in the email.

Other item is to set up vote at board.osgeo.org.  Could you take care of 
that Daniel?  Hopefully the way I described it (only members of 
foundation can vote, only rich and I can read it) is possible with 
collabnet's software.

The only other question is if the board qualifications should be 
included.  I'm inclined to say no, as the email's already fairly long, 
and indeed we can leave it to the discuss list to decide what qualities 
are desired to some extent.  The important thing to me is to communicate 
that it will be work.

The email:
----------
It looks like we've got a great group of voting members in the 
foundation, and now that we've wrapped up the process of electing the 
full 45 initial members, it's time to complete the board of the 
foundation.  Five of the agreed upon nine board members were elected in 
Chicago, leaving open four spots to be filled once the full voting 
membership was constituted.

Nomination to a board position is now open to any voting member of the 
foundation.  In order to nominate someone, first check with the nominee 
that he or she is willing to accept the nomination.  They should be 
warned that the workload will be around 8 hours per week, likely front 
loaded as we work on getting started up.

After the person has confirmed that they would like to be nominated, 
send an email to the discuss at osgeo.org list, with a subject 'Nomation 
for Board: xxx', where xxx is their name.  Discussion about the person's 
concrete merits and qualifications can take place on the list.

Non-voting, aka 'associate members', are encouraged to contribute to 
discussions on the list, and can also nominate board members, so that 
the nomination process is open to the full osgeo membership, not just 
voting members.

Nomination is open to all voting members of the foundation.  The list 
can be found (link to url listing it, or I can write out all voting 
members at the end of the email)

The two previously nominated board members need to be renominated, so as 
to give them a chance to gracefully bow out before the process if the 
time commitment is too much.  Write-ins are not allowed, and will be 
discarded, all must be nominated through the process.

The nomination period will last until Wednesday, March 7th at 20:00 UTC 
(see 
http://www.timeanddate.com/worldclock/fixedtime.html?month=3&day=7&year=2006&hour=20&min=0&sec=0&p1=0 
for the time in your country).  The nominations, along with relevant 
discussion from the discuss list, will be compiled into an html 
document, to be posted on March 8th.

Votes will be due Monday, March 13th at 20:00 UTC. Each member will have 
four votes that they can distribute, from all to one candidate to one 
per each candidates. Votes will be sent to a vote at board.osgeo.org, where 
Rich Steele (as secretary) and a designated board member will tally. 
This will be a private list, readable only by the secretary and the 
designated board member(s). Only foundation voting members will be 
allowed to post to it.


-- 
Chris Holmes
The Open Planning Project
thoughts at: http://cholmes.wordpress.com
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