[OSGeo-Board] Board Nomination email (please review)

[Arnulf Christl]

Chris Holmes wrote:
> 
> 
> Arnulf Christl wrote:
> 
>> Chris Holmes wrote:
>>
>>> Apologies for not getting the email out today, but I think it makes 
>>> sense to do it tomorrow, to give the new members a day.  (and 
>>> apologies again for even later, as I accidentally sent this from 
>>> another account, so it didn't make it to the list.  Whoever is admin 
>>> can just delete that)  Has anyone emailed them directly to let them 
>>> know that they are in?  Welcome them and ensure they join the discuss 
>>> list if they've not already?
>>>
>>> Below is my text for the email.  It'd be great if you all could 
>>> review it, to make sure I don't say anything crazy.  A few 'action 
>>> items': I'd ideally like a link to the full list of members.  If that 
>>> can't be done by tomorrow morning at like 11am my time, I'm going to 
>>> just find the members and list them all in the email.
>>>
>>> Other item is to set up vote at board.osgeo.org.  Could you take care of 
>>> that Daniel?  Hopefully the way I described it (only members of 
>>> foundation can vote, only rich and I can read it) is possible with 
>>> collabnet's software.
>>>
>>> The only other question is if the board qualifications should be 
>>> included.  I'm inclined to say no, as the email's already fairly 
>>> long, and indeed we can leave it to the discuss list to decide what 
>>> qualities are desired to some extent.  The important thing to me is 
>>> to communicate that it will be work.
>>
>>
>>
>> The email is great. But. We are moving fast as some already pointed 
>> out and we have at one point been too fast already nd comitted an 
>> error. This is no problem, it was solved, but we are not in a hurry to 
>> get the voting done. Or is there a heavy deadline somewhere? We are 
>> fully oerative with the current 5 heads and if anything really large 
>> has to be decided we can postpone it for another week, I'd say.
>>
>> Additionally I would want to give nominees a chance to have a good 
>> look around at what has been going on and what it means to be a BoD 
>> member. Many people are just starting to understand the scope of what 
>> the OSGeo is going to be. So I suggest to relax a little on the 
>> deadlines and allow for a good two weeks to set up the nominations. 
>> Let the dust settle which must have been involved in voting the full 
>> 45 and let the newbies find out what they can do now.
>> The voting process itself then can be done in a few days if the 
>> deadlines are well known well ahead, there is no need for a larger gap 
>> between closing nominations and starting voting.
> 
> Ok, I won't send it out today, indeed a monday is a much better time to 
> send it out.  Though I do think there is a desire to get it done 
> relatively quickly, so that the board is complete and thus has a real 
> mandate from the full membership.
> 
> So let's discuss the dates.  I'm inclined to not do a full two weeks, 
> since I think Frank and I both want this done sooner.  So what about 
> send the email out on the 6th, nominations run till the 14th, I'll post 
> the html on the 15th (though hopefully most people have been following 
> discussions) and votes due on the 17th?
> 
> Chris

+1 from Arnulf.

>> Best regards,
>> Arnulf.
>>
>>> The email:
>>> ----------
>>> It looks like we've got a great group of voting members in the 
>>> foundation, and now that we've wrapped up the process of electing the 
>>> full 45 initial members, it's time to complete the board of the 
>>> foundation.  Five of the agreed upon nine board members were elected 
>>> in Chicago, leaving open four spots to be filled once the full voting 
>>> membership was constituted.
>>>
>>> Nomination to a board position is now open to any voting member of 
>>> the foundation.  In order to nominate someone, first check with the 
>>> nominee that he or she is willing to accept the nomination.  They 
>>> should be warned that the workload will be around 8 hours per week, 
>>> likely front loaded as we work on getting started up.
>>>
>>> After the person has confirmed that they would like to be nominated, 
>>> send an email to the discuss at osgeo.org list, with a subject 'Nomation 
>>> for Board: xxx', where xxx is their name.  Discussion about the 
>>> person's concrete merits and qualifications can take place on the list.
>>>
>>> Non-voting, aka 'associate members', are encouraged to contribute to 
>>> discussions on the list, and can also nominate board members, so that 
>>> the nomination process is open to the full osgeo membership, not just 
>>> voting members.
>>>
>>> Nomination is open to all voting members of the foundation.  The list 
>>> can be found (link to url listing it, or I can write out all voting 
>>> members at the end of the email)
>>>
>>> The two previously nominated board members need to be renominated, so 
>>> as to give them a chance to gracefully bow out before the process if 
>>> the time commitment is too much.  Write-ins are not allowed, and will 
>>> be discarded, all must be nominated through the process.
>>>
>>> The nomination period will last until Wednesday, March 7th at 20:00 
>>> UTC (see 
>>> http://www.timeanddate.com/worldclock/fixedtime.html?month=3&day=7&year=2006&hour=20&min=0&sec=0&p1=0 
>>> for the time in your country).  The nominations, along with relevant 
>>> discussion from the discuss list, will be compiled into an html 
>>> document, to be posted on March 8th.
>>>
>>> Votes will be due Monday, March 13th at 20:00 UTC. Each member will 
>>> have four votes that they can distribute, from all to one candidate 
>>> to one per each candidates. Votes will be sent to a 
>>> vote at board.osgeo.org, where Rich Steele (as secretary) and a 
>>> designated board member will tally. This will be a private list, 
>>> readable only by the secretary and the designated board member(s). 
>>> Only foundation voting members will be allowed to post to it.
>>>
>>>
>>> ---------------------------------------------------------------------
>>> To unsubscribe, e-mail: board-unsubscribe at board.osgeo.org
>>> For additional commands, e-mail: board-help at board.osgeo.org
>>
>>
>>
>>
>> ---------------------------------------------------------------------
>> To unsubscribe, e-mail: board-unsubscribe at board.osgeo.org
>> For additional commands, e-mail: board-help at board.osgeo.org
> 
> 
> ---------------------------------------------------------------------
> To unsubscribe, e-mail: board-unsubscribe at board.osgeo.org
> For additional commands, e-mail: board-help at board.osgeo.org