[Board] Event Owner for FOSS4G
Ari Jolma
ari.jolma at tkk.fi
Sun Sep 7 14:09:20 PDT 2008
+1
Ari
Paul Ramsey kirjoitti:
> +1 from me also. Tim's attendance kills many birds with one stone, as
> a 2009 delegate to speak at the plenary is also needed.
>
> P.
>
> On Sun, Sep 7, 2008 at 1:48 PM, Robert Bray <robert.bray at autodesk.com> wrote:
>
>> I for one support this proposal. Tim will make a great spokesperson in Tyler's absence and I like the continuity it offers for next year's conference.
>>
>> Bob
>>
>> -----Original Message-----
>> From: board-bounces at lists.osgeo.org [mailto:board-bounces at lists.osgeo.org] On Behalf Of Arnulf Christl (OSGeo)
>> Sent: Sunday, September 07, 2008 2:40 PM
>> To: board at lists.osgeo.org
>> Subject: [Board] Event Owner for FOSS4G
>>
>> Board,
>> I propose to fund the flight and overnight stay in Cape Town for Tim
>> Bowden so that he can take on some of the jobs that Tyler can not because
>> he is not there. Please take the time to read through the following thread
>> to find out what this is all about.
>>
>> I think that we should make this a precedence. In future this could mean
>> that officers of OSGeo - for example board members, committee chairs, etc.
>> may receive travel funding / expenses if they request for it and they are
>> fully engaged as OSGeo staff at the destination. This would move some
>> pressure off Tyler and help OSGeo a lot appearing professionally in more
>> locations. In most cases we should obviously choose someone nearer (here a
>> Cape Town local) but unfortunately I do not know anybody and we are
>> already short in time. In this special situation I think that Tim would
>> be ideal. We would also profit from having him as a liaison to the next
>> conference in Australia. And so on. There are many more good arguments,
>> read Cameron's mail.
>>
>> I myself will unfortunately have less time in Cpae Town that I can spend
>> at the OSGeo booth because my partner Peter will not be able to come to
>> Cape Town so that I will be there alone (and we have a company booth).
>> Additionally Tyler will not be there and I have agreed to fill in some
>> slots and functions that he left open. So realistically the OSGeo booth is
>> not well managed.
>>
>> I know that this (funding travel etc.) is a hot topic and needs a lot of
>> attention and that it is not something that we should rush about and so
>> on. In this special case I am inclined to simply go ahead, do it and
>> discuss how to make it a good process afterwards.
>>
>> Please advise how we should go ahead.
>>
>> I will try to be on IRC and Skype on Monday as of 16:00++ UTC if you think
>> it helps to chat or call.
>>
>> I have talked with Tim and he has sent me a list of good arguments in
>> several mail threads describing the potential policy and governance
>> implications. As these come in a conglomerate of privately sent mails I
>> cannot simply forward them to this list without asking Tim but I am sure
>> that he will send them to you directly if you request for them.
>>
>> Best regards,
>> Arnulf.
>>
>> Sorry for this messy message, I am slightly overworked and still not up to
>> speed.
>>
>> ---------------------------- Original Message ----------------------------
>> Subject: Re: [Marketing] Event Owner for FOSS4G
>> From: "Tim Bowden" <tim.bowden at westnet.com.au>
>> Date: Fri, September 5, 2008 08:27
>> To: "Arnulf Christl" <arnulf.christl at wheregroup.com>
>> --------------------------------------------------------------------------
>>
>> Arnulf,
>>
>> Is this option being actively investigated, or did it turn out to be a
>> case of turning over a corpse? Flights are getting limited and the cost
>> looks like going up soon. The travel agent says there are very limited
>> seats available at AU$2,400 (abt US$2,000). I can make a booking, but
>> will have to pony up with some cash within 24hrs of doing so to keep it.
>>
>> Regards,
>> Tim
>>
>> On Wed, 2008-09-03 at 16:41 +0200, Arnulf Christl wrote:
>>
>>> Cameron Shorter wrote:
>>>
>>>> Tyler,
>>>> I'd like to strongly recommend Tim Bowden for the OSGeo Booth
>>>> coordinator role.
>>>>
>>> Tim,
>>> what do you say?
>>>
>>> If you are interested I will talk to OSGeo Finance and see whether we
>>>
>> can bend Tyler's travel costs to your name and make you the official
>> OSGeo Event Owner for FOSS4G 2008. This would mean that you are sort of
>> hired by OSGeo to represent, man and manage the booth. I say "sort of
>> hired" because I think OSGeo never did this before so we are creating a
>> precedence here. But I think it is a good one as we are running short on
>> staff everywhere and volunteers are cool but they are even better if you
>> can pay them - at least a bit.
>>
>>> But before I continue down that road please confirm whether you are
>>>
>> actually available and would be willing to do what Cameron suggested.
>>
>>> Best regards,
>>> Arnulf.
>>>
>>>
>>>> He did a very good job setting up the OSGeo stand at the WALIS
>>>> conference in Western Australia last year and he is an entertaining and
>>>> passionate OSGeo salesman.
>>>>
>>>> Unfortunately, he hasn't been able to scrape funds together for
>>>> FOSS4G2008 (he is a 1 man company and can't justify the expense). But
>>>> with elementary expenses paid, he would be there like a shot.
>>>>
>>>> Financially, he doesn't cost much. Perth is not far from South Africa,
>>>> so flights should be less than for others, and a few beer boxes are
>>>> sufficient for accommodation. (He'd drink the beer first).
>>>>
>>>> And most importantly from my point of view, we would really like to have
>>>> someone from the Australian FOSS4G2009 committee on the stand, so that
>>>> we can promote FOSS4G 2009, and Tim is just the man for the job.
>>>>
>>>>
>>>> Tyler Mitchell (OSGeo) wrote:
>>>>
>>>>> As discussed a while back at one of our last meetings, I was trying to
>>>>> line up someone to help be the event owner for FOSS4G - to help
>>>>> organise and coordinate OSGeo's marketing through the booth, etc.
>>>>> Everyone I talk to who is going to be at the event only has limited
>>>>> amount of time to commit, or cannot help organise before the event.
>>>>>
>>>>> So I started to talk to a few people who I have worked with at
>>>>> previous events and who might be more likely to attend if they had a
>>>>> free conference pass and a small budget to offset some of their
>>>>> costs. The free pass wasn't really enough for anyone I spoke to.
>>>>> Since it looks like I won't be able to attend, it will be critical to
>>>>> have someone who can do the planning and delivery of the event, but
>>>>> still have some support from me when needed. Some of my own travel
>>>>> budget could be used to help cover some of the costs but ultimately it
>>>>> would be general marketing costs for OSGeo. [1]
>>>>>
>>>>> This is the one event that I believe is important enough to make sure
>>>>> we have a full time booth staffer and planner/coordinator available.
>>>>> Volunteers certainly are still needed to do it right, but unless there
>>>>> is one person to go to, the whole effort can fall apart. Ideally
>>>>> there'd be two people, but I won't push it this year ;-)
>>>>>
>>>>> I would like to propose a budget of $3500 to cover our presence there:
>>>>>
>>>>> * $1000 - handouts, collateral, shirts, banners, table cover, etc.
>>>>> With new branding where possible.
>>>>> * $500 - on-site booth costs for maintenance, upgrades, equip rentals,
>>>>> etc. Like video displays, extra chairs, cleaning...
>>>>> * $1500 - costs for staffing, travel and food costs, etc.
>>>>> * $500 - miscellaneous - some buffer room for unexpected items.
>>>>>
>>>>> Think of it as a delegation exercise for me, I would easily spend that
>>>>> in my own staff time, travel costs and merchandise, etc. if I was going.
>>>>> Sound reasonable?
>>>>>
>>>>> Tyler
>>>>>
>>>>> [1] http://wiki.osgeo.org/wiki/Marketing_Budget_2008
>>>>> _______________________________________________
>>>>> Marketing mailing list
>>>>> Marketing at lists.osgeo.org
>>>>> http://lists.osgeo.org/mailman/listinfo/marketing
>>>>>
>>>>
>> --
>> Experience is that marvelous thing that enables you recognize a mistake
>> when you make it again.
>>
>>
>>
>> --
>> Arnulf Christl
>> http://www.wheregroup.com
>>
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--
Prof. Ari Jolma
Environmental Management Information Technology
Teknillinen Korkeakoulu / Helsinki University of Technology
tel: +358 9 4511 address: POBox 5300, 02015 TKK, Finland
Email: ari.jolma at tkk.fi URL: http://geoinformatics.tkk.fi
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