[Board] FOSS4G 2010 Board Meeting

[Tyler Mitchell (OSGeo)]

I'm trying to remember if I already talked about scheduling space for 
this on the FOSS4G 2010 list, but I'm guessing I'm having flashbacks to 
2009 instead, since I can't find anything about it in my archives :)

Last year we ended up having a dinner meeting and it precipitated some 
great discussion.  Previously we've rented (expensive) meetings rooms 
and brought in catered meals.  So, there isn't anything too restrictive 
historically speaking.  Either way, if we narrow down a preference for 
dates (I recommend day before or day after the event), I can chase down 
a meeting place for you (either at or near the event venue).

Keep in mind that the annual board member update process, will likely 
change a few (up to half) of the directors.  Some may resign and those 
who have served for 2 years must stand for re-election, against other 
nominated new members.  I would suggest also inviting the past year 
board members to the meeting as well to help debrief the year.

I also suggest anyone planning to resign, or not run for a board 
position again, speak up clearly soon so others know.

Hope that helps,
Tyler

On 04/16/2010 01:10 PM, christopher.schmidt at nokia.com wrote:
> Hi,
>
> I believe that there is a general intention of the board to have a
> board-wide F2F meeting of OSGeo at FOSS4G 2010. We should probably
> plan this event with the FOSS4G event coordinators. (I know that I'm
> personally looking to get travel plans situated as soon as possible,
> to hopefully save on some costs and ensure I don't get caught out by
> corporate travel requirements.) Before the next board meeting, I would
> be interested in discussing plans for this, and ensuring that we have
> support from the LOC as to planned facility, so that we can pick an
> ideal time (before, after, or during the conference being the three
> options, depending on the amount of time we expect to spend).
>
> If someone who is in contact with the FOSS4G 2010 organizing committee
> could get that ball rolling -- or let me know that I'm off base and
> this has already been discussed -- that would be great.
>
> At one point, the board discussed the possibility of requiring board
> members to attend FOSS4G 2010. If this is the case, we should also
> establish how we intend to compensate board members/what criteria we
> plan to use. I assume that at least some board members won't have
> external support to attend the conference, and it seems fair to
> support them via OSGeo in some way. It is likely some email discussion
> before the meeting could establish some guidelines we could discuss
> and vote on.
>
> Regards,