[Board] Motion: Support visit to meet with the emerging Vietnam Chapter with funding

[Ravi]

Dear All,
I second this motion. 
I am sure that it is worth spending, to establish OSGeo Vietnam.
Ravi Kumar

--- On Sun, 14/2/10, Arnulf Christl (aka Seven) <seven at arnulf.us> wrote:

> From: Arnulf Christl (aka Seven) <seven at arnulf.us>
> Subject: [Board] Motion: Support visit to meet with the emerging Vietnam Chapter with funding
> To: "Frank Warmerdam" <warmerdam at pobox.com>
> Cc: "osgeo-board List" <board at lists.osgeo.org>
> Date: Sunday, 14 February, 2010, 12:38 PM
> On Fri, 2010-02-12 at 11:07 -0500,
> Frank Warmerdam wrote:
> > Jeff McKenna wrote:
> > > By the way, I can't seem to remember anyone else
> making a similar 
> > > request like this.  Can someone point to me
> the process for deciding how 
> > > we spend OSGeo budget on travel?  What is
> the process for these 
> > > decisions?  How do we decide how the budget
> is spent on travel for OSGeo 
> > >  members (Directors, EDs, officers)  I
> must be missing these email 
> > > threads with those travel requests...I just see
> messages about notice of 
> > > travel, but never do we vote on what events are
> important to spend 
> > > budget on.  I guess I am missing something
> here?
> > 
> > Jeff,
> > 
> > Generally there have not been many travel funding
> requests, except for Tyler
> > who has a dedicated travel budget he can spend on
> travel as he sees fit.
> > 
> > One exception has been Wolf B. travelling to GSoC
> meetings in California.
> > I believe I have approved those as treasurer on the
> basis that it is a
> > cost of participation in the GSoC program and is just
> consuming a bit of
> > the GSoC mentor money which is normally left with
> OSGeo.
> > 
> > Early in the foundation's establishment we had a
> number of requests for
> > funding to get directors to meetings.  These were
> mostly paid by ADSK out
> > funds outside the OSGeo budget though we certainly
> can't expect that anymore.
> > 
> > On one or more occasions we have also provided travel
> funding to people out
> > of Tyler's travel budget, particularly when he wasn't
> able to travel much and
> > there was lots left over.  Such a decision would
> (arguably) be one that Tyler
> > can make on his own.
> > 
> > You mention "events", and often attending events to
> promote OSGeo falls
> > within the marketing budget.  Such travel and
> expenses just need to be
> > approved by the marketing committee.  I'm not
> sure if the marketing
> > committee would feel that meetings to promote the
> launch of a local
> > chapter falls within their objectives or not.
> > 
> > But if the money isn't coming out of an existing
> budgeted area with the
> > agreement of the part of the organization responsible
> for that budget then
> > it generally comes down to a request to the board as a
> motion.
> 
> I suggest that we support this type of initial contact.
> This support
> does not mean that OSGeo in general funds local chapters
> but that we do
> have an initial hook that we can offer to folks. In the
> past there have
> been requests regarding some kind of Local Chapter
> Committee or at least
> mailing list to coordinate this kind of thing, this might
> be a good idea
> to by able to better organize. 
> 
> It has been very helpful for several local chapters that I
> have been
> involved with to visit them. My personal circumstances have
> allowed me
> to do this out of my own pocket in the past but this should
> not be a
> requirement. 
> 
> I motion to support the formation of the emerging Vietnam
> Local Chapter
> of OSGeo by funding a visit of Jeff McKenna and paying for
> local travel
> cost of two representatives of the chapter in formation. 
> 
> Flight:       700 USD
> Hotel:        300 USD
> Local travel: 600 USD
> 
> If someone cares to second this motion we can make a vote
> to be able to
> go ahead to not block things. We need to confirm this
> motion at the next
> board meeting in a voice vote. 
> 
> Please continue to discuss if there still are open
> questions. This
> motion is mainly meant to keep things moving and
> potentially allow Jeff
> to go ahead with his plans. 
> 
> Best regards, 
> Arnulf
> 
> > I personally would not have any objection to passing a
> special motion
> > authorizing up to $1100 USD for flight/hotel for Jeff
> to visit Vietnam
> > and promote establishment of a local
> chapter.   Based on my experience
> > in China, I'm thinking that $600 for local travel
> (taxis?) is rather high
> > and I'm less comfortable with that.
> > 
> > Best regards,
> 
> 
> 
> -- 
> http://arnulf.us
> Exploring Space, Time and Mind
> 
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