[Board] FOSS4G 2012 Timeline and Academic Track

Mon Jan 30 03:00:18 PST 2012

Dear mr Gao Ang, XianFeng Song and others of the LOC,

Thank you very much for the update on the FOSS4G 2012 Beijing conference.
I was happy to see the detailed timeline and the first draft of the
website.

As you might remember, I am the responsible person for setting up the
Academic Track Publication Outlet for this year's and the future FOSS4G
conferences. We have now secured the Transactions in GIS journal for this
and I am happy to say that the following people have volunteered to be
part of the Scientific Committee: mrs Helena Mitasova, mrs Serena Coetzee
and mr Rafael Moreno.

I am hoping that mr XianFeng Song, the LOC member listed as responsible
for the Academic Track, is willing to also join the Scientific
Committee...?

I am writing mainly because I would like your support in starting up, for
the Academic Track ONLY, the Call for Papers quickly now, ahead of the
schedule you propose. In your milestones there is a 31 March - 30 April
slot for submissions. This is fine for abstracts of technical and business
papers, but too limited for full scientific papers.

In the original timeline for the 2012 Academic Track that I proposed
earlier, the first CfP was planned for February 1. I would really want to
meet that deadline, as otherwise the authors will not have sufficient time
to prepare a journal-worthy paper. Past experience also tells us we need
sufficient time for the revision and final editing stage. The (slightly
changed) timeline for the Academic Track would then be:

* 1st preliminary Call for Papers (basically dates and subject matter): 1
February

* Detailed CfP (with procedures and detailed requirements): 1 March

* Full paper deadline: June 1

* Reviewing decisions: July 1
  => Note that here we would need to decide on acceptance of papers for
presentation at the conference and for inclusion in the Journal. Depending
on the numbers of sessions/slots the LOC will reserve for an academic
track, this might not be the same (i.e. some papers may be deemed good
enough to present, but not in the top 8-10 that fit  in a journal issue).

* Final (revised) papers deadline: September 1

* Final determination of journal contents: September 7

* Conference (10-15 Sep -- Journal content will be known and announced at
the conference)

* publication of special issue: ASAP

Again, to be clear, this would only be for the Academic Track, all your
other milestones would not be influenced by this.

I would really appreciate if the LOC could can let me know, rather
quickly, if they agree with this setup. I realise it might seem that I am
pushing a bit, but I sincerely think that it is necessary to move ahead
quickly on this. We have the opportunity now for a serious and worthwhile
outlet for the Academic Track (TGIS is an ISI-indexed journal) and it
would be a shame to let that opportunity go by.

Yours truly,

--
Barend Köbben
Senior Lecturer, ITC - University of Twente,
Faculty of Geo-Information Science and Earth Observation
PO Box 217, 7500AE Enschede (The Netherlands)
+31-(0)53 4874 253

On 24-01-12 03:20, "Gao Ang" <tomgaoang at gmail.com> wrote:

>Board,
>
>Thank you all very much for your care and advices about FOSS4G 2012.
>The preparation is going smoothly here. After contacting all LoC
>members, I represent them to give the summaries about our progress
>here.
>
>The venue of FOSS4G 2012 is the Beijing Conference Center. The
>conference date is arranged as follows.
>9th, Sept. (afternoon) - desk registry (one day after openstreetmap
>meeting closing in Tokyo)
>10th11th Sept  Workshops
>12th15th Sept  Tutorial/Technical/Academy Section
>16th, Sept  Code Sprint
>
>The milestone is proposed as follows. It is about one month late if
>comparing with 2011 events. But it can be recovered very soon in
>Chinese way.
>1) Web-site release 29th Feb 2012 (can be early, after spring festival)
>2) Announcement of Chinese Sponsors 1st March 2012
>3) Release of Prospectus for Sponsors 15th March 2012
>4) Early Bird Registration Start 15th March 2012 to 15 June 2012
>3) Call for Abstracts: Start 31 March 2012 - Close 30th April 2012
>4) Call for Workshop and tutorials 31 March 2012 - Close 30th April 2012
>5) Voting for Technical Session Abstract 1 May 2012 - 15th May 2012
>6) Abstract acceptance 31 May 2012
>7) Workshop acceptance 31 May 2012
>8) Call for Full papers for Academic Session 31 May 2012 with deadline
>1st July 2012
>9) Announcement of Keynote Speakers 1st July 2012
>9) Release Conference Program 10th July 2012
>10) Issue for support letters for Visa commence 10th July 2012 onwards.
>      Visa will be issued in 4 working days at Chinese Embassy or
>Consulate
>       in resident countries.
>
>Now we are preparing the brochure so that we can contact foreign
>sponsors with it. For local sponsors, we have contacted Chinese
>Academy of Sciences, Supmap GIS and so on. Prof. Song who is now in
>Japan, had a full discussion with Prof. Raghvan, collecting a lot of
>experiences about past events. We also welcome you for your valuable
>suggestions. ("Prof. Song" <song.osgeo at gmail.com>, "Xiong Jie"
><xiongjie666 at gmail.com> and I <tomgaoang at gmail.com> will follow the
>mail lists and response to the suggestions.)
>
>Best wishes,
>Gao
>_______________________________________________
>Board mailing list
>Board at lists.osgeo.org
>http://lists.osgeo.org/mailman/listinfo/board

Faculty of Geo-Information Science and Earth Observation (ITC)
University of Twente
Chamber of Commerce: 501305360000

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