[Board] Funding for OSGeo President to attend global FOSS4G

[Peter Batty]

Cameron,

I don't think we should get into this level of detail about the duties. The
main specific reason the President is there (IMO) is to give a talk on the
state of OSGeo, and in general to be a representative of OSGeo as needed
(as always).

I don't think that the organization of the OSGeo booth should be an
automatic duty of the President. We are a volunteer organization and I
would hope the work would be spread around. Since the President needs to
prepare and give a keynote talk (which I know from experience is a lot of
work), I would hope that in most cases we could find some other volunteers
to take care of the booth. I'd expect that any board members who are at the
show, President included, should spend some time on the OSGeo booth, but I
don't think that is directly related to this motion.

I'm okay with saying that we can fund someone else to go if the President
can't make it, but not sure if we need to specifically say that here, the
board at the time could make that decision as needed. In practice I suspect
that if the President couldn't make it, we would probably only fund someone
else to go if there wasn't a suitable stand-in already planning to attend
via other funding. But if the general feeling is that we should add a
clause like this, I would have no problem with that.

Cheers,
    Peter.


On Sun, Jul 14, 2013 at 4:00 PM, Cameron Shorter
<cameron.shorter at gmail.com>wrote:

>  Peter, I'm in favor of the principle, but would like to broaden the
> discussion before voting.
>
> 1. First, I suggest that the global FOSS4G should cover the travel
> expenses of one OSGeo board member to attend the conference to speak on
> behalf of OSGeo, defaulting to the OSGeo president in most cases.
>
> 2. The OSGeo Advocate page has a guide for expenses here:
> http://wiki.osgeo.org/wiki/OSGeo_Advocate#Expenses
> This includes a speakers fee (to cover loss of wages), which can be
> waived. I suggest that the global FOSS4G conference should cover travel and
> expenses, but not this speakers fee. My reasoning is that I think it
> improves the reputation of the board's integrity if we are not perceived to
> be doing the job as a money making exercise.
>
> 3. As Jeff has already volunteered to do for this conference, I think that
> there should be an expectation upon the paid OSGeo delegate to coordinate
> the OSGeo booth and marketing at the conference.
>
>
> On 15/07/2013 5:55 AM, Peter Batty wrote:
>
>  Dear Board,
>
>  I (and the Nottingham LOC) just recently found out that Jeff was not
> going to be able to make it to FOSS4G Nottingham because of lack of
> funding. Steven and the LOC would really like to have Jeff there, and I
> would too. While I support the growth of regional events, I think there's
> something special about the global event and I think it's important for
> OSGeo that our President is there.
>
>  We have talked to Jeff and he has indicated that he will be able to
> attend if his expenses are covered. The LOC has budget for funding keynote
> speakers as needed, and could just go ahead and fund Jeff's attendance from
> that, which is a fallback option.
>
>  However, I'm raising this with the board as I think we should establish
> a principle that OSGeo should pay the President's expenses to go to the
> annual global conference every year (unless he or she is in a position to
> fund travel by other means). I think this is a very reasonable thing to do
> - like I said, I really think it's important for the Foundation that the
> President should be there each year. But it's not reasonable to expect
> whoever is President to fund that from their own pocket. I was opposed to
> automatically funding the whole board to go, just because that becomes a
> significantly larger expense for OSGeo and quite a number of board members,
> myself included, work for larger companies who are willing to fund them to
> attend. And while it's good to have a reasonable number of board members
> there, I don't think it's critical to the event to have all board members
> in attendance. But I do think it's really important for the President to be
> there.
>
>  Financially of course, it would ultimately amount to the same thing for
> OSGeo whether the LOC just approves the expense or whether the board
> approves this. But I think we should agree to do it on an ongoing basis.
>
>  Procedurally I don't know if I should propose this as a motion at the
> next board meeting, or whether we can just have a vote via email. Just in
> case, I propose a tentative motion:
>
>  OSGeo will refund reasonable travel and living expenses for the OSGeo
> President to attend the global FOSS4G conference each year. The President
> has the option of declining this funding if he or she can obtain funding
> from another source.
>
>  Please let me know what you think.
>
>  Cheers,
>     Peter.
>
>
> _______________________________________________
> Board mailing listBoard at lists.osgeo.orghttp://lists.osgeo.org/mailman/listinfo/board
>
>
>
> --
> Cameron Shorter
> Software and Data Solutions Manager
> Tel: +61 (0)2 8570 5050
> Mob: +61 (0)419 142 254
>
> Think Globally, Fix Locally
> Geospatial & Data Solutions enhanced with Open Standards and Open Sourcehttp://www.lisasoft.com
>
>
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