[Board] Writing up OSGeo priorities

[Jeff McKenna]

Hello Cameron,

>From my notes from the meeting, we agreed upon 6 "principles" or
priorities for following OSGeo's mission:

1) Supporting FOSS4G events, both regional and international.  This can
include financial backing when the Board deems appropriate.  This
therefore means that any FOSS4G event of any size or "region" can
approach the OSGeo Board for assistance.  The Board realizes that these
events are important for OSGeo's mission.

2) Supporting Code Sprints.  This can include financial backing when the
Board deems appropriate.  This therefore means that any code sprint
committee can approach the OSGeo Board for assistance.

3) Sponsor Events.  The Board agrees that it is very flexible and may
sponsor other events when appropriate.

4) Supporting packaging/distribution of our projects.  The Board
realizes the importance of packages such as OSGeoLive, and is willing to
provide financial support where possible.

5) Supporting educational use and the growth of OSGeo Labs.  The recent
hard work of Suchith and other academic leaders is helping the spread of
OSGeo to students across the globe; the Board is placing a high priority
on helping these OSGeo Labs grow.  These students are the future of our
industry and the future of OSGeo.

6) Supporting local chapters.  The Board realizes that all of the heavy
lifting happens at the local chapter level.  OSGeo's success relies on
the hard work of members of our official and "in formation" local
chapters all around the world.

In general, the take-away from the extended Board meeting is that we all
agree that we are now back to our "grassroots"; and the list of
priorities above shows that (our strength and passion lies in regional
events, code sprints, local chapters, OSGeo Labs, LiveDVD).  We are
generally a low-cost organization, and any revenue we have will go back
to these core activities.

Our community is so vibrant, and we all agree we must let is grow and
thrive.

(not sure how my notes fit into your notes Cameron, but I am sharing anyway)

-jeff






On 13-02-28 6:52 PM, Cameron Shorter wrote:
> As promised,
> I've put a first draft of OSGeo's priorities in our wiki - from the
> board meeting.
> Once comments have died down, I suspect we will want to copy content to
> another location.
> 
> Feel free to edit wiki text, or email comments on specific items in the
> text copied below
> 
> http://wiki.osgeo.org/wiki/Board_Meeting_2013-02-26#Board_Priorities
> 
> 
>     Board Priorities
> 
> A productive virtual meeting of the OSGeo Board resulted in general
> consensus over OSGeo's priorities, which in turn should help the OSGeo
> Board and OSGeo committees when guiding OSGeo into the future.
> 
> These principles are:
> 
>   * OSGeo should act as a low capital, volunteer focused organisation.
>   * OSGeo should focus support on OSGeo communities and initiatives
>     which support themselves.
>   * OSGeo should support global, regional and local FOSS4G related
>     events that request help.
> 
> So lets expand on these principles:
> 
> 
>       OSGeo as a low capital, volunteer focused organisation
> 
> Should OSGeo act as a high capital or low capital organisation? I.e.,
> should OSGeo dedicate energy to collecting sponsorship and then passing
> out these funds to worthy OSGeo causes.
> 
> While initially it seems attractive to have OSGeo woe sponsors, because
> we would all love to have more money to throw at worthy OSGeo goals, the
> reality is that chasing money is hard work. And someone who can chase
> OSGeo sponsorship is likely conflicted with chasing sponsorship for
> their particular workplace. So in practice, to be effective in chasing
> sponsorship, OSGeo will probably need to hire someone specifically for
> the role. OSGeo would then need to raise at least enough to cover wages,
> and then quite a bit more if the sponsorship path is to create extra value.
> 
> This high capital path is how the Apache foundation is set up, and how
> LocationTech propose to organise themselves. It is the path that OSGeo
> started following when founded under the umbrella of Autodesk.
> 
> However, over the last seven years, OSGeo has slowly evolved toward a
> low capital volunteer focused organisation. Our overheads are very low,
> which means we waste very little of our volunteer labour and capital on
> the time consuming task of chasing and managing money. Consequently, any
> money we do receive (from conference windfalls or sponsorship) goes a
> long way - as it doesn't get eaten up by high overheads. As discussed
> and agreed by the board, this low capital path is something that is
> working very well for us, and the path we should continue to follow.
> 
> 
>       Support initiatives which support themselves
> 
> With the thousands of great initiatives and opportunities that OSGeo
> could get involved in, and limited budget, how should OSGeo set funding
> priorities? Acknowledging that our volunteer community is blessed with
> many talented individuals, our most effective way to tap into community
> potential is to welcome individuals to "help scratch their itch".
> Extending on this, funding priorities should follow the actions of
> already has successful communities. (Note the difference between "talk"
> and "action"). If a task or project is important enough, it will attract
> volunteers and/or sponsors to make it happen. In practice, this will
> usually equate to providing co-contributions rather than outright funding.
> 
> OSGeo's focus should be on initiatives which are of value to all or most
> OSGeo projects, and to get best value for our limited budget, OSGeo
> should target initiatives which have high value with minimal investment.
> 
> With that in mind our priorities should be:
> 
>   * Cover the costs of running OSGeo: Bank fees, insurance,
>     infrastructure, hosting etc.
>   * Support marketing and out reach activities, with a primary focus on
>     our FOSS4G global conference, followed by regional and then local
>     FOSS4G or related events.
>   * Educational type activities are a high priority, but likely will be
>     a zero cost activity from OSGeo's perspective.
>   * Other initiatives which fit our priorities, as suggested by membership.
> 
> Initiatives which probably wouldn't quality:
> 
>   * Sponsoring core development of a particular project. (Too expensive,
>     and only supports one project)
>   * OSGeo speaker travel expenses, or booth registration costs at a
>     conference. (If conferences/local community feel this is important,
>     they will either: 1. pay for the keynote, 2. make use of local
>     talent, 3. waive fees for our non-profit, 4. find a local sponsor)
> 
> 
>       Conferences
> 
> Conferences are financially risky events. They need to be planned well
> in advance, and you are never sure how many people will turn up, or
> whether some global event will have a substantial impact on
> registrations. Consequently, conferences such as FOSS4G require
> financial guarantees up front in order to secure a venue. To support and
> enable these conferences, OSGeo will endevour to retain sufficient
> capital to offer such guarantees for any FOSS4G event requesting it. If
> OSGeo's support is requested, then OSGeo would expect these events to
> budget for a modest profit under conservative estimates, and for OSGeo
> to retain profits from such events. To date, such profits, while
> relatively modest, have been OSGeo's primary income source.
> 
> 
>       Sponsorship
> 
> OSGeo will continue to welcome sponsorship. Due to OSGeo's low capital
> model, we are able to make sponsor's contribution provide substantial
> benefit to the greater OSGeo community. In return, we promote sponsors'
> logos on our website and through our OSGeo-Live marketing pipeline
> (which was used at 45 geospatial events around the world in 2012).
> 
> However, OSGeo is doesn't plan to either task volunteers with
> specifically chasing sponsors, or hire someone to chase sponsorship on
> OSGeo's behalf.
> 
> 
> -- 
> Cameron Shorter
> Geospatial Solutions Manager
> Tel: +61 (0)2 8570 5050
> Mob: +61 (0)419 142 254
> 
> Think Globally, Fix Locally
> Geospatial Solutions enhanced with Open Standards and Open Source
> http://www.lisasoft.com
>