[Board] Potential inactive members - action requested

Daniel Morissette dmorissette at mapgears.com
Tue Sep 17 02:49:45 PDT 2013

+1 for option 2, and I like Cameron's suggestion of extending the period to 3 weeks, perhaps with a second email reminder halfway in that period.
-----Original Message-----
From: "Cameron Shorter" <cameron.shorter at gmail.com>
Sent: Monday, September 16, 2013 5:07pm
To: board at lists.osgeo.org
Subject: Re: [Board] Potential inactive members - action requested

+1 for option 2, but please extend the       response period to 3 weeks, to allow for people being on holidays.

 On 17/09/13 06:50, Bart van den Eijnden wrote:
I also vote for option 2)
Best regards,

 Sent from my iPhone

 On Sep 16, 2013, at 9:03 PM, Frank Warmerdam <[mailto:warmerdam at pobox.com] warmerdam at pobox.com>         wrote:

I'm most comfortable with option (2).
Best regards,

On Mon, Sep 16, 2013 at 12:43 PM,               Michael Gerlek <[mailto:mpg at flaxen.com] mpg at flaxen.com> wrote:


It                     is our policy [citation needed] that members who                     have not voted in the past two elections are                     eligible for removal as "inactive". This is the                     first time we are finally able to act on this                     policy, due to skipped elections and such.
The                     past two elections were the 2013 Board vote and the                     2012 Board vote. (The 2013 Charter vote was not not                     held.) These members did not vote in those two                     elections are are therefore candidates for removal:
Bob                     Basque
Chris                     Holmes

César Medina
Eric Lemoine
G.Hanumantha Rao
Gary Sherman
Geoff Zeiss
Hardeep S. Rai
Haris Kurtagic
Helton Uchoa
Jackie Ng
James MacGill
Jan-Oliver Wagner
Jean-Roc Morreale
Jo Walsh
John Graham
Jorge Gustavo Rocha
Justin Bronn
Lorenzo Becchi
Luis W. Sevilla
Mark Cave-Ayland
Martin Davis
Paolo Cavallini
Rafael Medeiros Sperb
Rich Steele
Rob Atkinson
Schuyler D. Erle
Tim Sutton
Wolf Bergenheim
Note that removal due                         to inactivity should not be considered a                         "hostile" act nor should I reflect poorly on the                         individual removed. Rather, this process is                         simply intended to keep the set of charter                         members robust and current. We recognize that                         people's careers and interests change over time.

As this is the first time we're taking this                       action, and as I'm no longer technically on the                       board, I'm going to ask for the board's                       recommendation on how to proceed. Options are:
 (1)                        do nothing – keep these members on the active                       list
 (2)                        send them emails asking them if they want to be                       removed or if they want to stay on (response                       required within 7 days, else default removal)
 (3)                        remove them, and send a mail indicating they have                       been removed due to inactivity
 (4)                        remove them, without attempt at notification
 (5)  do                       nothing for now – board to discuss matter at                       future meeting
Because it is possible these people were missed                       for administrative reasons (incorrect email                       addresses, incorrect vote tabulations) I suggest                       option 2.
The board with  to deal with this informally by                     email right now, or wait and take a formal vote at                     the next meeting.
I serve at the pleasure of the Board, and am happy                     to act on the above as however the Board in their                     collective wisdom sees fit to direct me.

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Daniel Morissette

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