[Board] Suggested text for "Expectations for Board Membership"

[Venkatesh Raghavan]

No intention of shooting down anything.
Just a request that documentation process
concerning elections need not be initiated
when the process has already begun.

Can be done well in advance before the 2015
elections. As a charter member, I will also
contribute to the documentation process
after the ongoing elections are over.

Venka

On 2014/08/13 22:07, Daniel Morissette wrote:
> I don't think Cameron is inventing or changing any rules, he is just 
> proposing to collectively document what is and has always been 
> expected from a board member for the posterity.
>
> FWIW I am also in favor of documenting our processes and expectations 
> (in general) as much as possible to help future boards in their work, 
> and I find that Cameron has exceptional patience to help with that 
> documentation process (he managed to walk the membership to a 
> consensus on the new charter member election process, something nobody 
> managed to achieve before), so instead of shooting down his 
> initiatives, I think that more charter members should help by 
> contributing to them.
>
> All that being said, I do not have the time and energy to argue this 
> point any more, so this will be my one and only email on this topic.
>
> Daniel
>
>
> On 14-08-13 8:54 AM, nicolas bozon wrote:
>> Cameron,
>> I agree that rules and documents must/should not change during
>> elections, because this is confusing.
>> I also think that all past, present and future board members must/should
>> already know what they should do, and what is working or what is not.
>> Let us the Board change the many needed rules after elections, so it can
>> also benefit from upcoming new director's visions, and hopefully from
>> Charter Member's and Committee's input too.
>>
>> Best,
>>
>> Nick
>>
>>
>> 2014-08-13 14:29 GMT+02:00 Venkatesh Raghavan
>> <raghavan at media.osaka-cu.ac.jp <mailto:raghavan at media.osaka-cu.ac.jp>>:
>>
>>     Board elections have already started and I have made my first
>>     nomination.
>>     Please don't try to invent new rules after the process has begun.
>>     Whatever
>>     changes needs to be made can be discussed and made by the upcoming
>>     new board.
>>
>>     Venka
>>
>>
>>     On 2014/08/13 20:36, Cameron Shorter wrote:
>>>     As we move into a board election, I think it would be beneficial
>>>     to document what we consider should be expected of board members.
>>>     I think that it would be helpful for potential board members when
>>>     considering joining the board, and also something that board
>>>     members can point toward if community members complain about lack
>>>     of action from the board.
>>>     Maybe think of it as a moral contract.
>>>
>>>     If others think it is a good idea, I suggest we add to this page:
>>>     http://wiki.osgeo.org/wiki/Board_of_Directors
>>>
>>>     Are there other points which should go on this list?
>>>
>>>     What is expected of a board member? Boring legal details are
>>>     listed in section 3 of ourbylaws
>>> <http://www.osgeo.org/content/foundation/incorporation/bylaws.html> 
>>> <http://www.osgeo.org/content/foundation/incorporation/bylaws.html>,
>>>     but I think it would be helpful for us to extend this to practical
>>>     guidelines. Something like:
>>>
>>>     * The board's primary responsibility is to efficiently and
>>>     effectively make decisions regarding the day to day running of
>>>     OSGeo (bylaws
>>> <http://www.osgeo.org/content/foundation/incorporation/bylaws.html> 
>>> <http://www.osgeo.org/content/foundation/incorporation/bylaws.html>
>>>     section 3.1).
>>>
>>>     * Board members should expect to spend 1 to 3 hours per week on
>>>     board activities.
>>>
>>>     * Board members should sometimes contribute a little more, maybe
>>>     negotiating with the community or external organisation, collating
>>>     or developing ideas and writing them up, doing some extra research
>>>     to back a decision, or helping with administrative work like
>>>     taking minutes.
>>>
>>>     * Board members should attempt to attend all board meetings, which
>>>     happen at a frequency of ~ once per month, which take ~ one hour.
>>>     (Selection of meeting timeslots are to be negotiated to try and
>>>     suit all members.) If unable to attend, the board member should
>>>     attempt to provide opinions on issues before hand, and vote on
>>>     motions afterwards.
>>>
>>>     * Board members should monitor and contribute toward discussions
>>>     on the board email list, and aim to vote on motions within 2
>>>     working days.
>>>
>>>     * Board members are not paid for their service (bylaws
>>> <http://www.osgeo.org/content/foundation/incorporation/bylaws.html> 
>>> <http://www.osgeo.org/content/foundation/incorporation/bylaws.html>
>>>     section 3.4), but should not be out of pocket if working for the
>>>     board. For instance, a board member should be refunded travel
>>>     expenses if requested to travel on behalf of the board.
>>>
>>>     * Ideally some board members should be prepared to speak on behalf
>>>     of OSGeo at events.
>>>
>>>
>>>
>>>
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>>>     Board at lists.osgeo.org <mailto:Board at lists.osgeo.org>
>>>     http://lists.osgeo.org/mailman/listinfo/board
>>
>>
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>>
>>
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