[Board] [FOSS4GE board] sprint support organization

[Jachym Cepicky]

Dear board,

based on calculations for catering (2 coffee breaks and lunch for 35
people), I estimated the costs for the sprint, which should not exceed
250,- Euro (including V.A.T)

The sprint should offer the attendees:

2 coffee breaks
1 lunch

Estimation nr. of attendees: up to 10 people (based on responses
through social network and registration on the wiki).

I would suggest, that the money will be transferred to Local
organisation committee (since that is the only legal body, we can talk
to).

I added the sprint budget to
http://wiki.osgeo.org/wiki/FOSS4G-Europe_2014_Code_Sprint#Sprint_info

Sorry for the delay,

Jachym


2014-07-09 15:29 GMT+02:00 Müller, Marta <mar.mueller at jacobs-university.de>:
> Hi Jachym,
>
> if you like to eat in the canteen the breakfast is 7 Euro, Lunch is 10 Euro. I will need an invoice address or you will purchase the cash cards at the main gate (if you pay by yourself).
>
> Attached please find the prices for 35 Person for coffee break from another event, that is taking place on 14.07. For two breaks you would need than the price for 20 Person.
>
> Alternative I can ask for a catering in the room, that means some bread rolls for breaksfast, fingerfood for lunch. You can purchase your own cookies and takes only coffee from the catering provider. We order also the soft drinks from another place, which is a little bit less expensive.
>
> Please let me know your decision.
>
> How about tables in the room?  We were thinking about doing the code sprint in the east hall, where the conference is taking place. We already move some table from room to room to have a space - if you need a special table order: U-Form, square...please let me know.
>
> Best regards,
> Marta
>
> -----Original Message-----
> From: foss4g-europe-board at googlegroups.com [mailto:foss4g-europe-board at googlegroups.com] On Behalf Of Jachym Cepicky
> Sent: Dienstag, 8. Juli 2014 22:29
> To: Baumann, Peter; foss4g-europe-board at googlegroups.com
> Subject: [FOSS4GE board] sprint support organization
>
> Hi all,
>
> before Board officially approves money for our sprint, some questions needs to be answered. I would like to ask you for briefly check following Q&As for OSGeo Board of Directors:
>
> And one question in advance: Could you please provide me with information, how much would catering for cca 10 people cost, including breakfast, lunch, two coffee breaks, some coke, cookies, etc. ?
>
> Big thanks!
>
> Jachym
>
> Basic Information
> Q:  Audience: how many people are expected?
> A: Up to 10
>
> Q:Region: is the sprint localized to a specific region?
> A: Germany, Bremen
>
> Q: Projects: is the sprint to work on just one specific project, or is it for multiple projects?
> A: It is join sprint for multiple projects, anybody can participate at http://wiki.osgeo.org/wiki/FOSS4G-Europe_2014_Code_Sprint
>
> Q: Length: how many days will the sprint cover?
> A: One day, after FOSS4G-Europe conference
>
> Q: Venue: where will the sprint be held? will food be provided? will overnight lodging be provided?
> A: It will be located at the Jacobs University, Bremen, after FOSSG4-Europe conference. Food and overnight lodging will not be provided. We are seeking financial cover for some refreshments for the participants.
>
>
> Expected budget
> Q: Where is the prospective budget published? Provide a link to a publicly accessible resource (e.g. wiki). The prospective budget shall list the levels/amounts of forecasted sponsorship, and show that OSGeo is providing matching funds (see Sponsorship Criteria below).
> A: Budget will be published at
> http://wiki.osgeo.org/wiki/FOSS4G-Europe_2014_Code_Sprint#Budget .
> OSGeo is currently only sponsor, if not counting venue sponsor (Jacobs
> University)
>
>
> Profit / Loss / Risk
> Q: What is the expected profit of the event, if any? where will any surplus money go?
> A: Expected profits: Community building, getting project participants together. No surplus money are expected.
>
> Q: Under what circumstances might the event incur a loss? how will this risk be mitigated?
> A: Nobody will attend. Direct mail to project communities and making sure, there will be some participants at the sprint.
>
>
>
> --
> Jachym Cepicky
> e-mail: jachym.cepicky gmail com
> URL: http://les-ejk.cz
> GPG: http://les-ejk.cz/pgp/JachymCepicky.pgp
>
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-- 
Jachym Cepicky
e-mail: jachym.cepicky gmail com
URL: http://les-ejk.cz
GPG: http://les-ejk.cz/pgp/JachymCepicky.pgp
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