[Board] My attendance in Portland

Mon Jul 14 06:13:51 PDT 2014

Jeff’s response prompts me to wonder whether as OSGeo's reach and aspirations grow we need to consider whether some employed resources are needed? There is only so much that we can expect from people who have to put food on the table each month via their day jobs.
______
Steven

On 14 Jul 2014, at 14:00, board-request at lists.osgeo.org wrote:

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>   1. Re: My attendance in Portland (Jeff McKenna)
>   2. Re: [FOSS4GE board] sprint support organization (Jachym Cepicky)
> 
> From: Jeff McKenna <jmckenna at gatewaygeomatics.com>
> Subject: Re: [Board] My attendance in Portland
> Date: 14 July 2014 12:30:54 BST
> To: board at lists.osgeo.org
> 
> 
> Hi Cameron,
> 
> I would agree that it is very important to have a face of OSGeo
> representing the foundation at the main FOSS4G event.
> 
> As I grow into this role (I've only been President for about 1.5 years
> now) I realize the demands of the position, and how important it is to
> build and maintain relationships (especially with other foundations and
> groups in our 'ecosystem').  There is a lot to the position, and a lot
> that no one sees (I am brought into discussions as OSGeo president
> almost every day it seems).
> 
> With that said, adding to my responsibilities, with already so much on
> my plate, is not possible.  Plus you can search the OSGeo Marketing
> mailing list for questions from me about this time last year for booth
> materials for Nottingham (unanswered, materials non-existent).  The
> reality is that it always comes down to boots-on-the-ground for making
> the booth happen (massive thanks to Ian Edwards last year in Nottingham,
> as an example).  As president I will be already pulled into so many
> things in Portland.
> 
> As an example, the LOC is already on me about the AGM...and I must soon
> start the Sol Katz process...likely help Jorge with elections....    get
> my drift?
> 
> Also, unfortunately again charter members send me private messages
> saying great things that I want the whole community to hear - but in the
> end it is me bringing it public again. So, here it is again: I got
> several responses privately to this 'attendance' message that it is
> terrible that i must ask for funding as president, that there should be
> a separate president travel budget and i shouldn't have to justify
> publicly travel..that this message is noise and we should be talking of
> more important things etc etc...all true, but i wish they would bring
> this public and not me have to say it.  well here again i am.
> 
> So to answer your questions directly Cameron: I am more than ready to
> represent OSGeo in the Portland event.  I feel it is very important to
> have this constant and stable face of OSGeo at events.  As for
> increasing my role, that is really physically impossible; I will do my
> best, but I would ask that we rely on a local chapter for gathering
> booth materials etc.
> 
> Your President,
> 
> -jeff
> 
> 
> 
> On 2014-07-13, 4:26 AM, Cameron Shorter wrote:
>> Hi Jeff and others,
>> I think that it is important for an official OSGeo representative to be
>> at the FOSS4G conference to facilitate evangelising OSGeo, and OSGeo (or
>> FOSS4G) should cover expenses of this person. Ideally, this person
>> should be the OSGeo President, but could be someone else if the
>> president is not available.
>> 
>> I would envisage the representative would play quite a public role,
>> likely talking with many people at an OSGeo booth. This would typically
>> involve the representative also playing a lead role in ensuring the
>> OSGeo booth is set up and running smoothly.
>> 
>> Jeff, would you be ok with taking on this type of role? Could you please
>> expand on how you would envisage this working.
>> 
>> 
>> On 11/07/2014 3:34 am, Jeff McKenna wrote:
>>> Hi Board,
>>> 
>>> We're about 2 months away from FOSS4G-Portland, and I just want to be
>>> open that no one has contacted me to represent OSGeo at that event.
>>> Other (regional) events give me lots of notice, handle flights, hotels,
>>> meals, for the OSGeo President to attend; however I learned last year
>>> that for the main FOSS4G event it is just assumed that I will be there
>>> in person.  Well to avoid that last minute chaos again, I am here asking
>>> the Board for use of the "Strategic travel" funding (as listed in the
>>> budget http://wiki.osgeo.org/wiki/OSGeo_Budget_2014) to cover my
>>> flights, hotel, and misc expenses (transfers) for FOSS4G Portland.
>>> 
>>> Last year there was a debate as to whether this should be funded by the
>>> FOSS4G committee or in fact by the OSGeo Board, and it was decided it
>>> made most sense for the OSGeo Board to cover it.
>>> 
>>> Thoughts?
>>> 
>>> -jeff
>>> 
>>> 
> 
> 
> 
> 
> From: Jachym Cepicky <jachym.cepicky at gmail.com>
> Subject: Re: [Board] [FOSS4GE board] sprint support organization
> Date: 14 July 2014 14:00:48 BST
> To: OSGeo-Board <board at lists.osgeo.org>, "foss4g-europe-board at googlegroups.com" <foss4g-europe-board at googlegroups.com>
> Cc: "Baumann, Peter" <p.baumann at jacobs-university.de>
> 
> 
> Dear board,
> 
> based on calculations for catering (2 coffee breaks and lunch for 35
> people), I estimated the costs for the sprint, which should not exceed
> 250,- Euro (including V.A.T)
> 
> The sprint should offer the attendees:
> 
> 2 coffee breaks
> 1 lunch
> 
> Estimation nr. of attendees: up to 10 people (based on responses
> through social network and registration on the wiki).
> 
> I would suggest, that the money will be transferred to Local
> organisation committee (since that is the only legal body, we can talk
> to).
> 
> I added the sprint budget to
> http://wiki.osgeo.org/wiki/FOSS4G-Europe_2014_Code_Sprint#Sprint_info
> 
> Sorry for the delay,
> 
> Jachym
> 
> 
> 2014-07-09 15:29 GMT+02:00 Müller, Marta <mar.mueller at jacobs-university.de>:
>> Hi Jachym,
>> 
>> if you like to eat in the canteen the breakfast is 7 Euro, Lunch is 10 Euro. I will need an invoice address or you will purchase the cash cards at the main gate (if you pay by yourself).
>> 
>> Attached please find the prices for 35 Person for coffee break from another event, that is taking place on 14.07. For two breaks you would need than the price for 20 Person.
>> 
>> Alternative I can ask for a catering in the room, that means some bread rolls for breaksfast, fingerfood for lunch. You can purchase your own cookies and takes only coffee from the catering provider. We order also the soft drinks from another place, which is a little bit less expensive.
>> 
>> Please let me know your decision.
>> 
>> How about tables in the room?  We were thinking about doing the code sprint in the east hall, where the conference is taking place. We already move some table from room to room to have a space - if you need a special table order: U-Form, square...please let me know.
>> 
>> Best regards,
>> Marta
>> 
>> -----Original Message-----
>> From: foss4g-europe-board at googlegroups.com [mailto:foss4g-europe-board at googlegroups.com] On Behalf Of Jachym Cepicky
>> Sent: Dienstag, 8. Juli 2014 22:29
>> To: Baumann, Peter; foss4g-europe-board at googlegroups.com
>> Subject: [FOSS4GE board] sprint support organization
>> 
>> Hi all,
>> 
>> before Board officially approves money for our sprint, some questions needs to be answered. I would like to ask you for briefly check following Q&As for OSGeo Board of Directors:
>> 
>> And one question in advance: Could you please provide me with information, how much would catering for cca 10 people cost, including breakfast, lunch, two coffee breaks, some coke, cookies, etc. ?
>> 
>> Big thanks!
>> 
>> Jachym
>> 
>> Basic Information
>> Q:  Audience: how many people are expected?
>> A: Up to 10
>> 
>> Q:Region: is the sprint localized to a specific region?
>> A: Germany, Bremen
>> 
>> Q: Projects: is the sprint to work on just one specific project, or is it for multiple projects?
>> A: It is join sprint for multiple projects, anybody can participate at http://wiki.osgeo.org/wiki/FOSS4G-Europe_2014_Code_Sprint
>> 
>> Q: Length: how many days will the sprint cover?
>> A: One day, after FOSS4G-Europe conference
>> 
>> Q: Venue: where will the sprint be held? will food be provided? will overnight lodging be provided?
>> A: It will be located at the Jacobs University, Bremen, after FOSSG4-Europe conference. Food and overnight lodging will not be provided. We are seeking financial cover for some refreshments for the participants.
>> 
>> 
>> Expected budget
>> Q: Where is the prospective budget published? Provide a link to a publicly accessible resource (e.g. wiki). The prospective budget shall list the levels/amounts of forecasted sponsorship, and show that OSGeo is providing matching funds (see Sponsorship Criteria below).
>> A: Budget will be published at
>> http://wiki.osgeo.org/wiki/FOSS4G-Europe_2014_Code_Sprint#Budget .
>> OSGeo is currently only sponsor, if not counting venue sponsor (Jacobs
>> University)
>> 
>> 
>> Profit / Loss / Risk
>> Q: What is the expected profit of the event, if any? where will any surplus money go?
>> A: Expected profits: Community building, getting project participants together. No surplus money are expected.
>> 
>> Q: Under what circumstances might the event incur a loss? how will this risk be mitigated?
>> A: Nobody will attend. Direct mail to project communities and making sure, there will be some participants at the sprint.
>> 
>> 
>> 
>> --
>> Jachym Cepicky
>> e-mail: jachym.cepicky gmail com
>> URL: http://les-ejk.cz
>> GPG: http://les-ejk.cz/pgp/JachymCepicky.pgp
>> 
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> 
> 
> -- 
> Jachym Cepicky
> e-mail: jachym.cepicky gmail com
> URL: http://les-ejk.cz
> GPG: http://les-ejk.cz/pgp/JachymCepicky.pgp
> <Gin Forum 14.07..pdf>
> 
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