[Board] Request for copies of past agreements between OSGeo and FOSS4G LOCs

[Jeff McKenna]

Hi Steven,

As I've mentioned before, for each past FOSS4G the agreement, always 
between the Professional Conference Organizer and OSGeo, varies.  This 
year for FOSS4G-Seoul, Sanghee and I signed a direct agreement 
(originally back in October 2014, and modified last month in Como). 
Since it doesn't involve the PCO's private rates and details, I believe 
we can share it here:

- PDF 
http://svn.osgeo.org/osgeo/foss4g/2015/documents/OSGeo-KSIS-seed-funding-agreement.pdf
- ODT (OpenOffice) 
http://svn.osgeo.org/osgeo/foss4g/2015/documents/OSGeo-KSIS-seed-funding-agreement.odt

(excuse my highlighting, as those were where we changed the agreement, 
per Sanghee's requests)

In terms of each past FOSS4G, I encourage you to contact each chair 
directly, as there will definitely be confidentiality issues to 
overcome, as often/each time the PCO requests not to share the 
agreement, as it contains their rates (for contact addresses, on page 3 
of the 2016 RFP document you'll notice that I have been recording each 
chair's contact details since 2003).

For example, I've checked the 2014 Portland agreement with their PCO 
"VTM Group", and (in Section3), it describes the use of the seed/advance 
money.  But of course, Darrell would be the person to share this 
document with the OSGeo Conference Committee himself. (the file I have 
is named "VTM Group Services Agreement_OSGEO_signed.pdf", so Darrell can 
find it and share with you directly)

In 2013, it seems the contract was between "Devere Venues", but it is 
hard to see the relevant section of that contract. (Steven is the 
contact here to followup per confidentiality issues and ask for a copy) 
  I do have a copy of that agreement. (the file I have is named "1694660 
- Foss4G - Sept 2013 V6 July 2013.pdf" so Steven can find it and share 
with you directly)

In 2011, the agreement was with GITA as well the Sheraton hotel. (PeterB 
is the contact here to followup per confidentiality issues and ask for a 
copy). I do have a copy of those agreements. (the file I have is named 
"GITA OSGEO Agreement 3.doc", so Peter can find it and share with you 
directly)

In 2010, the agreement was with the PCO "Groupo Pacifico" (Lorenzo is 
the contact here to follow per confidentiality issues and ask for a 
copy). I do have a copy of that agreement. (the file I have is named 
"Contrato_OSGeo_v7_approved.pdf", so Lorenzo can find it and share with 
you directly)

In 2009, the agreement was with the PCO "Tour Hosts" (Cameron is the 
contact here to followup and ask for a copy per confidentiality issues). 
I do have a copy of that agreement.  (the file I have is named "Contract 
FOSS4G Vers1 12May08.doc", so Cameron can find it and share with you 
directly)

In 2008, the agreement was with the local association "GISSA". (Gavin is 
the contact here to followup and ask for a copy per confidentiality 
issues). I do have a copy of that agreement.  I believe the seed money 
in that case was provided by GISSA, but Gavin would be the person to 
contact directly about this.  (the file I have is named 
"FOSS4G2008finances.zip" and contains various contracts, so Gavin can 
find it to share with you directly)

In 2007, the agreement was with the PCO "Sea to Sky". (PaulR is the 
contact here to followup and ask for a copy per confidentiality issues). 
I do have a copy of the private final report by the PCO named "FOSS4G 
2007 Final Report_private.pdf", but I don't think I have a copy of the 
PCO agreement.

I don't see the agreement with 2006, but definitely contact Claude 
directly to get a copy of their agreement.

---

That said, this is good timing as it clearly points to the foundation's 
need of a private repository for storing files.  I've requested that the 
OSGeo Secretary tackle this.

-jeff





On 2015-08-21 6:52 AM, Steven Feldman wrote:
> Board
>
> You will have seen the discussion on the Conference list regarding the
> format and extent of guarantees and advances to be offered to FOSS4G
> 2016. This prompted a suggestion from me to formalise the guarantee and
> conditions and some early thoughts. Cameron subsequently asked for this
> to be written up in the FOSS4G Handbook under the Financial section,
> which I am about to do.
>
> One element will almost certainly be a standard agreement, albeit with a
> schedule that can be varied according to circumstances. It would be
> helpful to have sight of the previous agreements between OSGeo and
> FOSS4Gs up to and including 2015 so that we can start work on trying to
> draft this standard agreement. Can you provide? In the event that some
> of the agreements were verbal can anyone remember precisely (or as near
> as possible) what was agreed/committed?
>
> Thanks
> ______
> Steven
>
>