[Board] Board Digest, Vol 107, Issue 22

Wed Aug 26 05:15:52 PDT 2015

hi Bart,

agree, but beware that in about 10 days, from 2015-09-07 to 2015-09-20,
elections are running so no vote is possible.
And after the election i guess some time is required for new members to
deep into the topics.

Best Regards,
Maxi

2015-08-26 13:20 GMT+02:00 Bart van den Eijnden <bartvde at osgis.nl>:

> Hi Maxi,
>
> but the board can always vote on a motion by e-mail if October is too late
> for Bonn or not?
>
> Best regards,
> Bart
>
> On 26 Aug 2015, at 13:16, Massimiliano Cannata <
> massimiliano.cannata at supsi.ch> wrote:
>
> Dear Steven,
> thanks for your effort and patience.
>
> I would only like to understand how things went before in other events.
> This is to have the full picture and take wise and balanced decisions.
> That's why I was asking for such a kind of summary table that shall be
> filled with numbers.
>
>
> This topic has not been discussed yet at the board and any case the board
> cannot approve anything until October as there are no meeting before of
> that date and election is running soon.
>
> Best,
> maxi
>
>
> 2015-08-26 12:10 GMT+02:00 Steven Feldman <shfeldman at gmail.com>:
>
>> Hi
>>
>> I have stripped out all of the repetitions of the preceding mail trail to
>> shorten this mail. Responding to Jeff’s 2 mails and Maxi’s below. Copied
>> Eli and Till in just in case they miss this
>>
>> Jeff
>>
>>    1. Thanks for confirmation on funding, I am not clear whether Till
>>    needs seed money in addition to the €100k guarantee or whether that is
>>    included. I will check with him. Presumably we can also expect to receive
>>    back the seed money from 2015 which will boost OSGeo funds. We seem to be
>>    in a good financial position, well done Board and everyone who has got us
>>    there.
>>    2. You suggested putting the agreement in the 2016 SVN, I had thought
>>    I would draft the agreement on the wiki, if there are any genuinely
>>    confidential elements they can reside within a schedule but openness ought
>>    to be our starting point. Do you agree
>>
>>
>> Maxi
>>
>>    1. There has been a lot of discussion on the Conference list about
>>    the need to start the selection process for FOSS4G earlier to give the
>>    organisers more time. Several have told us that this is essential to get a
>>    provisional booking on a conference venue. Consequently we have brought the
>>    2017 process forward and are currently voting on LoIs to go forward to full
>>    proposals and we expect to announce the host city at the beginning of
>>    November see http://wiki.osgeo.org/wiki/FOSS4G_2017_Bid_Process.
>>    Given the discussion that has been prompted by Till’s request for a
>>    guarantee, the general acceptance that this should be made available to
>>    FOSS4G LOCs (it is mentioned in the briefing to bidders) and the need to
>>    book venues earlier it is inevitable that we will be "exposed on two events
>>    at the same time”.
>>    2. Till has provided a very reasonable and detailed forecast of the
>>    costs of cancellation at various stages in the run up to the event. I have
>>    no hesitation in recommending to the board that we enter into an agreement
>>    with the LOC to guarantee the 2016 event up to €100k along the lines of
>>    http://wiki.osgeo.org/wiki/FOSS4G_Handbook#Guarantees
>>
>>
>> Cheers
>> ______
>> Steven
>>
>>
>> On 25 Aug 2015, at 19:57, board-request at lists.osgeo.org wrote:
>>
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>> Today's Topics:
>>
>>   1. Re: Board Digest, Vol 107, Issue 16 (Jeff McKenna)
>>   2. Re: Board Digest, Vol 107, Issue 16 (Jeff McKenna)
>>   3. Re: Board Digest, Vol 107, Issue 16 (Massimiliano Cannata)
>>
>> *From: *Jeff McKenna <jmckenna at gatewaygeomatics.com>
>> *Subject: **Re: [Board] Board Digest, Vol 107, Issue 16*
>> *Date: *25 August 2015 18:45:56 BST
>> *To: *board at lists.osgeo.org
>>
>>
>> Hi Steven,
>>
>> My email inbox gets mangled with cross-posting, so my response to your
>> question to the Board will go to the Board list.
>>
>> Things are looking good for Seoul.  I see 2015 as very similar to Sydney
>> and Cape Town, and this was even confirmed by Cameron's recent mention of
>> how the Sydney committee buckled down and were able to turn a profit; we're
>> at around 360 registrants for Seoul now, and the break-even mark is 400.
>> Sanghee's team is working very very hard.
>>
>> From what Sanghee last told me, the seed/advance money is still sitting
>> in an account not even used yet by the local committee, so I don't think we
>> need to allocate any more funds for 2015.
>>
>> Regarding 2016, I think the Board can allocate/earmark 100k euros to help
>> guarantee the success of FOSS4G Bonn (and this wouldn't include the
>> seed/advance money required by the Bonn team).
>>
>> Some rough numbers:
>>
>>  Bank account: 393k
>>
>>  Bonn allocation/guarantee: 100k
>>  Bonn advance: 50k
>>  OSGeo expenses 2015: 70k
>>  OSGeo expenses 2016: 70k
>>  2017 advance: 50k
>>
>> So if something happens and we lose Bonn 2016, we can still afford the
>> 100k and still operate the foundation.
>>
>> Can we afford to guarantee Seoul, Bonn, plus 2017 at this very moment?
>> Hard to say.
>>
>> Regarding drafting a standard agreement to use with the LOC:  Most
>> definitely this could/should be drafted by the OSGeo Conference Committee.
>>   Note that of course each PCO will want us to sign their own contract, but
>> yes we as OSGeo should also be requiring each FOSS4G local committee to
>> sign an agreement with OSGeo regarding liability, funding, and profits (see
>> the OSGeo-Seoul agreement in one of my previous messages for starters).
>>
>> Thanks,
>>
>> -jeff
>>
>>
>>
>>
>>
>>
>>
>>
>> *From: *Jeff McKenna <jmckenna at gatewaygeomatics.com>
>> *Subject: **Re: [Board] Board Digest, Vol 107, Issue 16*
>> *Date: *25 August 2015 19:11:40 BST
>> *To: *board at lists.osgeo.org
>>
>>
>> Steven: you might store your document in Subversion in the 2016 folder,
>> so we can find it for 2017: such as in
>> https://svn.osgeo.org/osgeo/foss4g/2016/documents/
>>
>> Then once the OSGeo Conference Committee is happy with that document
>> draft, please bring that link to the OSGeo Board, and once it is approved I
>> can then sign it with Till.
>>
>> Thanks!
>>
>> -jeff
>>
>>
>>
>>
>>
>> *From: *Massimiliano Cannata <massimiliano.cannata at supsi.ch>
>> *Subject: **Re: [Board] Board Digest, Vol 107, Issue 16*
>> *Date: *25 August 2015 19:57:32 BST
>> *To: *Jeff McKenna <jmckenna at gatewaygeomatics.com>
>> *Cc: *OSGeo Board <board at lists.osgeo.org>
>>
>>
>> Personally I have to say I'm not convinced of allocation/guarantee: 100k
>> to Boon 2016 conference unless better insight is given.
>>
>> Said that, I imagine the board shall vote on this amount of money
>> allocation but no board meeting until Seoul has finished.
>> So Soul is not a question and this topic will come later.
>> I also don't see the need for OSGeo to be exposed on two events at the
>> same time, any decision can be taken later on.
>>
>> Maxi
>>
>>
>>
>> _______________________________________________
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>>
>
>
>
> --
> *Massimiliano Cannata*
> Professore SUPSI in ingegneria Geomatica
> Responsabile settore Geomatica
>
> Istituto scienze della Terra
>
> Dipartimento ambiente costruzione e design
> Scuola universitaria professionale della Svizzera italiana
> Campus Trevano, CH - 6952 Canobbio
>
> Tel. +41 (0)58 666 62 14
> Fax +41 (0)58 666 62 09
> massimiliano.cannata at supsi.ch
> *www.supsi.ch/ist <http://www.supsi.ch/ist>*
> _______________________________________________
> Board mailing list
> Board at lists.osgeo.org
> http://lists.osgeo.org/mailman/listinfo/board
>
>
>

-- 
*Massimiliano Cannata*

Professore SUPSI in ingegneria Geomatica

Responsabile settore Geomatica

Istituto scienze della Terra

Dipartimento ambiente costruzione e design

Scuola universitaria professionale della Svizzera italiana

Campus Trevano, CH - 6952 Canobbio

Tel. +41 (0)58 666 62 14

Fax +41 (0)58 666 62 09

massimiliano.cannata at supsi.ch

*www.supsi.ch/ist <http://www.supsi.ch/ist>*
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