[Board] Thoughts on Board face-to-face at FOSS4G-Europe

[Jeff McKenna]

Hi Gérald,

You have made a really great point, that we shouldn't sacrifice our time 
with fellow project members in the sprint.

It is hard to find a moment in any FOSS4G event.  The day after the code 
sprint will, we must realize, be a travel day, where most of us will 
begin our trek home.  Then through the week, many board members have 
workshops to prepare, talks each day, so I believe meeting in the 
morning will be difficult as well.

How about meeting for 2 hours at the end of the last day of talks, on 
Friday 17 July (the day before the sprint).  I imagine the program will 
end around 4pm, and we can find a room for the Board meeting.  Our 
dinner might be delayed a little, but I believe this time could work for 
everyone.

Thoughts?

-jeff




On 2015-05-08 7:50 AM, Fenoy Gerald wrote:
> Dear Board,
> even if I agree with Jeff that a 4h meeting can be a start, I would like to mention that I don’t like the idea to spend that time during the FOSS4G-E itself, else it means that we sacrifice the time we can spend in real life with the community to discuss together. I am not sure this is what we want but by planning the board meeting at the same time as the Code Sprint make the board not available during the Code Sprint. At least half the Code Sprint, I’m not confortable with this. So I would appreciate if we can plan the face to face board meeting the day after or before the FOSS4G-E. I think it is preferable to not have any overlap with the conference.
>
> In other case, we may also plan to come early in the morning each day of the conference and have multiple 1h meetings from 7:30 to 8:30 for example. There are many options … but this last offer 6h of meeting.
>
> Hope to hear back from you,
> Best regards,
>
>
>
>> Le 7 mai 2015 à 22:28, Jeff McKenna <jmckenna at gatewaygeomatics.com> a écrit :
>>
>> Hi Gérald, Jorge, Mike, Bart, all,
>>
>> It may surprise some, but I've done some thinking on this and I realize from my experience that FOSS4G plus long meetings don't mix (everyone is too hectic, too exhausted, too everything that week).  So in fact I was going to propose a half day only, with even a hard end time.  So a 4 hour meeting block only, with a very specific agenda outlined and worked on before together, on the wiki.
>>
>> Is that enough time for the OSGeo Board to handle all issues? Of course not, as I believe we could fill a 5 day 'board sprint' block very easily.  But, 4 hours together will be a start.  And we can always think of a Part2 of the meeting in Seoul, or another date(s).
>>
>> A half day would let some Board members attend the code sprint and contribute as well.
>>
>> There could be some challenges of start time (zones) if some members are remote.
>>
>> So, well, do others agree with this idea?  Or, if you are -1 then please suggest an alternative.
>>
>> -jeff
>>
>>
>>
>>
>> On 2015-05-07 9:56 AM, Fenoy Gerald wrote:
>>> Dear Jeff, dear Board Members,
>>> I will be in Como for the FOSS4G-E and I’m open to propositions to have a face-2-face board meeting.
>>>
>>> Nevertheless, I would like to know if we speak about a one hour meeting or a longer one. I remember we were discussing about a longer one too.
>>>
>>> Anyway, we may start by asking who will attend the FOSS4G-E in Como from the Board Members.
>>>
>>> Hope to hear back from you,
>>> Best regards
>>>
>>>> Le 7 mai 2015 à 15:06, Jeff McKenna <jmckenna at gatewaygeomatics.com> a écrit :
>>>>
>>>> Hi Board,
>>>>
>>>> There's been some offlist mentions of meeting as a Board at FOSS4G-E in Como in July, which, I believe does make sense.  Of course any FOSS4G is super busy, so if we are interested in meeting as a board we should likely start planning.  Please share your thoughts on this.
>>>>
>>>> For myself, I will be helping with a pre-conference event in Como, I'm guessing that it runs for the few days before the main event; but I'm thinking that directly after FOSS4G-E, 18th July (the code sprint day), could be the most possible day to meet for everyone.
>>>>
>>>> What are your thoughts?
>>>>
>>>> Once we decide on a day and length etc, I can draft an agenda on the wiki.
>>>>
>>>> -jeff
>>>>
>>>>
>>>>
>>>>
>> ________