[Board] Thoughts on Board face-to-face at FOSS4G-Europe

[Vasile Craciunescu]

Dear all,

I'll be in Como too. I'm also against meeting during FOSS4G activities. 
Last day is OK but we have to be sure not to overlap with the closing 
plenary as some of the board members are also involved in organizing the 
conference.

Best,
Vasile

On 5/9/15 5:44 PM, Jeff McKenna wrote:
> Hi Gérald,
>
> You have made a really great point, that we shouldn't sacrifice our time
> with fellow project members in the sprint.
>
> It is hard to find a moment in any FOSS4G event.  The day after the code
> sprint will, we must realize, be a travel day, where most of us will
> begin our trek home.  Then through the week, many board members have
> workshops to prepare, talks each day, so I believe meeting in the
> morning will be difficult as well.
>
> How about meeting for 2 hours at the end of the last day of talks, on
> Friday 17 July (the day before the sprint).  I imagine the program will
> end around 4pm, and we can find a room for the Board meeting.  Our
> dinner might be delayed a little, but I believe this time could work for
> everyone.
>
> Thoughts?
>
> -jeff
>
>
>
>
> On 2015-05-08 7:50 AM, Fenoy Gerald wrote:
>> Dear Board,
>> even if I agree with Jeff that a 4h meeting can be a start, I would
>> like to mention that I don’t like the idea to spend that time during
>> the FOSS4G-E itself, else it means that we sacrifice the time we can
>> spend in real life with the community to discuss together. I am not
>> sure this is what we want but by planning the board meeting at the
>> same time as the Code Sprint make the board not available during the
>> Code Sprint. At least half the Code Sprint, I’m not confortable with
>> this. So I would appreciate if we can plan the face to face board
>> meeting the day after or before the FOSS4G-E. I think it is preferable
>> to not have any overlap with the conference.
>>
>> In other case, we may also plan to come early in the morning each day
>> of the conference and have multiple 1h meetings from 7:30 to 8:30 for
>> example. There are many options … but this last offer 6h of meeting.
>>
>> Hope to hear back from you,
>> Best regards,
>>
>>
>>
>>> Le 7 mai 2015 à 22:28, Jeff McKenna <jmckenna at gatewaygeomatics.com> a
>>> écrit :
>>>
>>> Hi Gérald, Jorge, Mike, Bart, all,
>>>
>>> It may surprise some, but I've done some thinking on this and I
>>> realize from my experience that FOSS4G plus long meetings don't mix
>>> (everyone is too hectic, too exhausted, too everything that week).
>>> So in fact I was going to propose a half day only, with even a hard
>>> end time.  So a 4 hour meeting block only, with a very specific
>>> agenda outlined and worked on before together, on the wiki.
>>>
>>> Is that enough time for the OSGeo Board to handle all issues? Of
>>> course not, as I believe we could fill a 5 day 'board sprint' block
>>> very easily.  But, 4 hours together will be a start.  And we can
>>> always think of a Part2 of the meeting in Seoul, or another date(s).
>>>
>>> A half day would let some Board members attend the code sprint and
>>> contribute as well.
>>>
>>> There could be some challenges of start time (zones) if some members
>>> are remote.
>>>
>>> So, well, do others agree with this idea?  Or, if you are -1 then
>>> please suggest an alternative.
>>>
>>> -jeff
>>>
>>>
>>>
>>>
>>> On 2015-05-07 9:56 AM, Fenoy Gerald wrote:
>>>> Dear Jeff, dear Board Members,
>>>> I will be in Como for the FOSS4G-E and I’m open to propositions to
>>>> have a face-2-face board meeting.
>>>>
>>>> Nevertheless, I would like to know if we speak about a one hour
>>>> meeting or a longer one. I remember we were discussing about a
>>>> longer one too.
>>>>
>>>> Anyway, we may start by asking who will attend the FOSS4G-E in Como
>>>> from the Board Members.
>>>>
>>>> Hope to hear back from you,
>>>> Best regards
>>>>
>>>>> Le 7 mai 2015 à 15:06, Jeff McKenna <jmckenna at gatewaygeomatics.com>
>>>>> a écrit :
>>>>>
>>>>> Hi Board,
>>>>>
>>>>> There's been some offlist mentions of meeting as a Board at
>>>>> FOSS4G-E in Como in July, which, I believe does make sense.  Of
>>>>> course any FOSS4G is super busy, so if we are interested in meeting
>>>>> as a board we should likely start planning.  Please share your
>>>>> thoughts on this.
>>>>>
>>>>> For myself, I will be helping with a pre-conference event in Como,
>>>>> I'm guessing that it runs for the few days before the main event;
>>>>> but I'm thinking that directly after FOSS4G-E, 18th July (the code
>>>>> sprint day), could be the most possible day to meet for everyone.
>>>>>
>>>>> What are your thoughts?
>>>>>
>>>>> Once we decide on a day and length etc, I can draft an agenda on
>>>>> the wiki.
>>>>>
>>>>> -jeff
>>>>>
>>>>>
>>>>>
>>>>>
>>> ________
>
>
>
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Vasile Crăciunescu
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