[Board] Travel expenses for FOSS4G Seoul
jmckenna at gatewaygeomatics.com
Mon Oct 19 05:38:42 PDT 2015
Thanks for your comments. It is good to speak of this in the open.
Regarding my travel, FOSS4G Seoul was the busiest I have ever been for
OSGeo. That you think I could somehow do client work or work on other
things during that trip, is an absolute dream, a farce, so to speak.
You may not know that each day I was the first at the venue to set up
the OSGeo booth, and the last to leave the OSGeo booth at night (as you
know, I didn't partake in drinking festivities this trip). To use your
reference to spare time, I had none, zero (I was even scheduled for a
meeting with the UN on the morning that I flew out, on the last Sunday).
In a sense, I turned a corner for OSGeo, in my role, for myself, and one
that is a professional one.
If one puts all the time on paper that I have given for OSGeo (in a
sense, my career), and then here I am, literally sleeping in dorms, on
floors, and in cheap shared apartments (all true, I did all that and
more as president), and here I am asking for incidentals, which to me
seems only fair. I guess more than that, I am also asking for agreed
guidelines (we cannot point to guidelines and then when someone/me
actually tries to use them, is asked to take it publicly and is
questioned on them).
But I am sure we all have other tasks and fires to put out today, so I
will move on of course.
On 2015-10-19 9:16 AM, Massimiliano Cannata wrote:
> Dear all
> Following the discussion suggested by Jeff:
> FOR THIS SPECIFIC CASE
> I think only live costs shall be reimbursed (based on bill tickets).
> Travelling ours is part of voluntary time to OSGeo, and it could be used
> also to work on other staff (for example I used my travel time to work
> on a publication).
> (I don't see it different from time used to participate in a meeting or
> writing this mail.)
> I believe that if we give a value to our spare time for OSGeo we are
> entering a very delicated debate.
> FOR THE FUTURE
> I strongly believe that OSGeo shall not pay any reimbursement to anyone
> to participate in FOSS4G.
> In the case shall be the LOC that invites and cover the costs of invited
> speeches and board members eventually. This could be included in the
> This is more fair and transparent from my point of view.
> Il 18/Ott/2015 20:46, "Jeff McKenna" <jmckenna at gatewaygeomatics.com
> <mailto:jmckenna at gatewaygeomatics.com>> ha scritto:
> Hi Mike /Treasurer,
> I've added my travel expense report
> for FOSS4G Seoul to the "OSGeo-finance" DropBox folder at
> /accounts_payable/travelexp/2015/foss4g_2015_seoul/jmckenna/, as
> well as the major receipts. The total comes to
> $2,168.69 CAD.
> Let me know if you need anything else. Thanks,
> (below this message I have included a breakdown of expenses, for
> those not on DropBox)
> You'll notice that I have included 200 CAD for meals and travel
> incidentals. I'd like to discuss this openly now, especially as next
> month I will travel to Moscow as president. To be honest, this
> incidentals total feels very low, especially considering I spent time in
> 4 different airport, just for my trip there. One could argue that cost
> would be just for my meals on the way to Seoul even, considering it took
> me almost 40 hours one way. So, how do we handle this?
> I remember discussing this topic with Cameron years ago publicly, and it
> was agreed that OSGeo advocates who are invited to speak be covered for
> expenses per http://wiki.osgeo.org/wiki/OSGeo_Advocate#Expenses That
> does mention meals, and points to the US State Department guidelines
> (here are the rates for Seoul
> If I were to follow those guidelines, my costs for meals & incidentals
> would be close to 1350 USD / 1700 CAD, which, does seem extreme for
> OSGeo. However 200 CAD seems not realistic either.
> You know me, I always make sure to keep costs very low, to respect the
> foundation. I stayed in an apartment with 5 others in Seoul, instead of
> billing the foundation for possibly thousands. But in this case, for
> Seoul, there were incidentals and I somehow feel guilty even for
> reporting 200 CAD, but I know I shouldn't feel guilty.
> So, I'm just looking for your own opinion on this. I am also fine for
> bringing this publicly as well (insert: I sent this at first to
> treasurer@ and was asked to take this publicly). I'm not looking to
> "pull a fast one" on the foundation, but my gut instinct sees that
> incidentals total and it just feels wrong.
> Thanks for listening to this long email :)
> Talk soon,
> OSGeo Travel Expense Claim
> Name: Jeff McKenna
> Travel Dates: 09/12/2015 to 09/21/2015
> Itinerary: from Halifax Canada to Seoul, South Korea
> Reasons for travel: Represent OSGeo as president, at FOSS4G 2015
> Flight to Seoul: 1435 CAD
> 7 nights stay in Airbnb apartment (with 5 others): 330 CAD
> Bus to and from Incheon airport in Seoul: 36 CAD
> Park-n-fly at Halifax airport: 84 CAD
> Gasoline to Halifax airport & return: 50 CAD
> Travel medical insurance: 32 CAD
> Misc (food during travel and other incidentals): 200 CAD
> Total claimed: 2168 CAD
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