[Board] Discussion for Motion: Committee bi-monthly reports

Massimiliano Cannata massimiliano.cannata at supsi.ch
Mon Oct 19 23:12:41 PDT 2015


I personally don't think that writing half a page of activities list coul
take more then 20 minutes.

This is helpful for several things:
- inform the board
- inform the community
- promote osgeo showing its activities
- report in annual general meeting
- .....

I think it worth the (minimalist) effort.

Maxi
Il 20/Ott/2015 03:41, "Venkatesh Raghavan" <raghavan at media.osaka-cu.ac.jp>
ha scritto:

> If bi-monthly would be too much of work, I would
> suggest quarterly reports for the OSGeo Committee
> Chairs with target committees as listed in [1] and
> not individual software PSC.
>
> Just a short report (half page) report on main activities and
> issues could suffice. Communicating with the membership
> could also be done through the chairs. The 4 quarterly reports
> could be published in the OSgeo Journal as annual report.
>
> Best
>
> Venka
>
> [1] http://www.osgeo.org/content/foundation/committees.html
>
>
>
> On 10/20/2015 8:13 AM, Jody Garnett wrote:
>
> Many of our groups vary in activity, the project officers and committee
> chairs are available at the boards request (always have been). By the same
> token the OSGeo board is available if a committee or project PSC needs help
> ... they just add an agenda topic to the meeting.
>
> Please do not feel as a board member that you have to be across all the
> mailing lists.
>
> I think we had a rough ride this last meeting with a few topics added at
> the last moment without adequate communication on the mailing list. Both
> topics went back to the mailing list. I know I always feel terrible as
> incubation officer when I am not organized enough to present a topic to the
> board - I assume other representatives are similarly motivated not to let
> their "team" down.
>
> Aside: If we are going to ask anyone to write a report I would rather do so
> to communicate with the membership / outreach (as per OSGeo Journal).
>
> --
> Jody Garnett
>
> On 19 October 2015 at 06:57, Massimiliano Cannata <massimiliano.cannata at supsi.ch> wrote:
>
>
> Dear Broad,
> I was discussing this idea with Jachym and Venka some time ago and now I
> would like to make my motion to the board in the next meeting, so I want to
> start this discussion.
>
> Board members cannot be subscribed to all the existing mailing lists and
> be informed on every things is going on but to take some decision a wide
> overview is required. At the same time committee's chair has the role of
> leading the work group and organize discussions.
>
> So the motion I would like to do is:
>
> "Every committee chair have to report the main activities and actions to
> the board at least every two months. The non submission of two consecutive
> reports is an index of committee inactivity and lead to the board
> discussion on need of replacing the chair and verify if the committee has
> still sense or shall be withdrawn."
>
> Please add your comments before of the next board meeting.
>
>
> Best,
> Maxi
> --
> *Massimiliano Cannata*
>
> Professore SUPSI in ingegneria Geomatica
>
> Responsabile settore Geomatica
>
>
> Istituto scienze della Terra
>
> Dipartimento ambiente costruzione e design
>
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>
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>
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>
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>
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>
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