[Board] OSGeo TOSPrint Paris - Funding

[Michael Smith]

I will add this to the board agenda. 

Michael Smith
Remote Sensing/GIS Center
US Army Corps of Engineers

> On Jan 13, 2016, at 6:13 PM, Olivier Courtin <olivier.courtin at oslandia.com> wrote:
> 
> Hi,
> 
> 
> As every year, since Paul started first edition, an OSGeo TOSPrint is organized.
> 2016 edition will soon took place in Europe, in Paris, ending February.
> Historically C Tribe, is widely represented, but key point is to gather devs from several OSGeo GIS projects in the same place.
> https://wiki.osgeo.org/wiki/Paris_Code_Sprint_2016
> 
> 
> 
> At this stage logistical organization is on the road, 
> we’ve got also, and of course, a first group of devs who said they will come,
> but sponsorship is still an opening issue.
> 
> 
> So i wanted to secure the event, by asking OSGeo to sponsors/fund too this sprint.
> If in the meantime companies sponsorship goes well, we could forget (or reduce) this OSGeo call.
> But right now we are still far from it.
> 
> 
> 
> 
> 
> Basic Information
> 
> Audience: how many people are expected?
> We expect about 40.
> At the very least 30.
> Region: is the sprint localized to a specific region?
> Sprint will took place in Europe (Paris), but open to anyone.
> Right now devs who already subscribed are mostly European (~80%) or North American (~20%)
> 
> Projects: is the sprint to work on just one specific project, or is it for multiple projects?
> Definitly multiple projects.
> GIS Open Source as a basic.
> Historic C Tribe Code Sprint give a color (i.e JAVA based projects are less represented)
> 
> For now devs who subscribed, declared wishing to sprint on:
> PostGIS, PYCSW, MapServer, PoTree, PDAL, GRASS, OSGeo Live, Cesium Buildings, SFCGAL, PostGIS Point Cloud, LASZip, QGIS, Orfeo-Toolbox...
> 
> Length: how many days will the sprint cover?
> 4 days: 23 -> 26 February
> (With an ice breaker on 22 evening)
> Venue: where will the sprint be held? will food be provided? will overnight lodging be provided?
> Paris, in Mozilla place (provided without fee)
> Food will/should be provided (if we gather enough sponsorship)
> Lodging is not provided by the sprint (every dev take this in charge)
> 
> 
> Expected budget
> 
> Where is the prospective budget published? Provide a link to a publicly accessible resource (e.g. wiki). 
> 
> Incomes:
>  - Sponsorship 16K€ (right now we’ve gathered 5K€ from sponsors, so keep looking for 11K€)
> 
> 
> Costs (based on 40 devs):
> - Food, drinks and snacks: 14 K€ 
> - Social Events (as concert/museum):  2 K€
> 
> The prospective budget shall list the levels/amounts of forecasted sponsorship, and show that OSGeo is providing matching funds (see Sponsorship Criteria below).
> https://wiki.osgeo.org/wiki/Paris_Code_Sprint_2016#Sponsors
> 
> The budget shall contain the following information:
> 
> what is the expected registration fee, if any, for each attendee?
> no registration fee
> what is the expected amount of third-party sponsorships?
> 16K€
> what in-kind donations are expected (such as donated use of a conference room)?
> Conference room is a donation, from Mozilla.
> https://www.mozilla.org/en-US/contact/spaces/paris/
> 
> Organization time is also a donation, from Oslandia.
> 
> what is the desired amount of OSGeo sponsorship?
> 4-5K€ would be fine and welcomed.
> Hard to ask more, as companies should also took their parts.
> what is the expected cost per attendee, for travel, lodging, and food?
> Travel and lodging are handled by each dev.
> Food (including drinks and snacks) is clearly the main budget (~14K€)
> what is the expected cost for the venue (such as conference room, wifi support, snacks, etc)?
> Conference room, including WiFi is freely provided,
> Snacks are already included in food/drink budget
> 
> Profit / Loss / Risk
> 
> What is the expected profit of the event, if any? where will any surplus money go?
> At this stage, we don’t expect profit.
> If any they will be kept available, as did before, to help organize a new similar event next year.
> (to be noticed that all funds and expenses are managed directly on OSGeo FR bank account, 
>  so anyhow will defintily be kept in OSGeo circles) 
> 
> Under what circumstances might the event incur a loss? how will this risk be mitigated?
> If sponsorship call remains is not a success.
> In this case, OSGeo FR and Oslandia would have to took it in charge.
> 
> 
> 
> Thanks for your time !
> 
> 
> O.
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