[Board] OSGeo TOSPrint Paris - Funding

Tue Jan 19 09:16:52 PST 2016

Thank you Oliver, the board has approved your funding request for 5000€.
Can I ask that OSGeo be listed as a sponsor on the wiki page
<https://wiki.osgeo.org/wiki/Paris_Code_Sprint_2016#Sponsors>.

I am still concerned about meeting your budget for the event, can I ask if
any funds from previous code sprints (Philadelphia, Vienna, Boston) would
be available for you to work with?

Based on your response I would like to talk with a representative from
OSGeo FR to see if OSGeo can better share in the financial risk associated
with this event.

--
Jody Garnett

On 13 January 2016 at 15:13, Olivier Courtin <olivier.courtin at oslandia.com>
wrote:

> *Hi,*
>
> As every year, since Paul started first edition, an OSGeo TOSPrint is
> organized.
> 2016 edition will soon took place in Europe, in Paris, ending February.
> Historically C Tribe, is widely represented, but key point is to gather
> devs from several OSGeo GIS projects in the same place.
>
> https://wiki.osgeo.org/wiki/Paris_Code_Sprint_2016
>
>
> At this stage logistical organization is on the road,
> we’ve got also, and of course, a first group of devs who said they will
> come,
> but sponsorship is still an opening issue.
>
>
> So i wanted to secure the event, by asking OSGeo to sponsors/fund too this
> sprint.
> If in the meantime companies sponsorship goes well, we could forget (or
> reduce) this OSGeo call.
> But right now we are still far from it.
>
>
>
>
> *Basic Information*
>
>    - Audience: how many people are expected?
>
> We expect about 40.
> At the very least 30.
>
>    - Region: is the sprint localized to a specific region?
>
> Sprint will took place in Europe (Paris), but open to anyone.
> Right now devs who already subscribed are mostly European (~80%) or North
> American (~20%)
>
>
>    - Projects: is the sprint to work on just one specific project, or is
>    it for multiple projects?
>
> Definitly multiple projects.
> GIS Open Source as a basic.
> Historic C Tribe Code Sprint give a color (i.e JAVA based projects are
> less represented)
>
> For now devs who subscribed, declared wishing to sprint on:
> PostGIS, PYCSW, MapServer, PoTree, PDAL, GRASS, OSGeo Live, Cesium
> Buildings, SFCGAL, PostGIS Point Cloud, LASZip, QGIS, Orfeo-Toolbox...
>
>
>    - Length: how many days will the sprint cover?
>
> 4 days: 23 -> 26 February
> (With an ice breaker on 22 evening)
>
>    - Venue: where will the sprint be held? will food be provided? will
>    overnight lodging be provided?
>
> Paris, in Mozilla place (provided without fee)
> Food will/should be provided (if we gather enough sponsorship)
> Lodging is not provided by the sprint (every dev take this in charge)
>
>
> *Expected budget*
>
>    - Where is the prospective budget published? Provide a link to a
>    publicly accessible resource (e.g. wiki).
>
>
> Incomes:
>  - Sponsorship 16K€ (right now we’ve gathered 5K€ from sponsors, so keep
> looking for 11K€)
>
>
> Costs (based on 40 devs):
> - Food, drinks and snacks: 14 K€
> - Social Events (as concert/museum):  2 K€
>
>
>    - The prospective budget shall list the levels/amounts of forecasted
>    sponsorship, and show that OSGeo is providing matching funds (see
>    Sponsorship Criteria below).
>
> https://wiki.osgeo.org/wiki/Paris_Code_Sprint_2016#Sponsors
>
> The budget shall contain the following information:
>
>    - what is the expected registration fee, if any, for each attendee?
>
> no registration fee
>
>    - what is the expected amount of third-party sponsorships?
>
> 16K€
>
>    - what in-kind donations are expected (such as donated use of a
>    conference room)?
>
> Conference room is a donation, from Mozilla.
> https://www.mozilla.org/en-US/contact/spaces/paris/
>
> Organization time is also a donation, from Oslandia.
>
>
>    - what is the desired amount of OSGeo sponsorship?
>
> 4-5K€ would be fine and welcomed.
> Hard to ask more, as companies should also took their parts.
>
>    - what is the expected cost per attendee, for travel, lodging, and
>    food?
>
> Travel and lodging are handled by each dev.
> Food (including drinks and snacks) is clearly the main budget (~14K€)
>
>    - what is the expected cost for the venue (such as conference room,
>    wifi support, snacks, etc)?
>
> Conference room, including WiFi is freely provided,
> Snacks are already included in food/drink budget
>
> *Profit / Loss / Risk*
>
>    - What is the expected profit of the event, if any? where will any
>    surplus money go?
>
> At this stage, we don’t expect profit.
> If any they will be kept available, as did before, to help organize a new
> similar event next year.
> (to be noticed that all funds and expenses are managed directly on OSGeo
> FR bank account,
>  so anyhow will defintily be kept in OSGeo circles)
>
>
>    - Under what circumstances might the event incur a loss? how will this
>    risk be mitigated?
>
> If sponsorship call remains is not a success.
> In this case, OSGeo FR and Oslandia would have to took it in charge.
>
>
>
> Thanks for your time !
>
>
> O.
>
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