[Board] Fwd: [Qgis-developer] Call for nominations for voting members of the QGIS.org board.

Thu May 5 00:57:45 PDT 2016

Dear board,

The QGIS community is asking OSGeo to provide a representative to become a
voting member of the new QGIS.org legal entity. Tasks include electing the
QGIS board and approving the budget. Please find details below in Tim's
email.
N
omination ends on Wed 11 May. I think it would be great if someone from the
OSGeo board volunteers. Since I'm on the QGIS PSC, I think someone else
should be the OSGeo representative.

Please let us know if there are any questions.

Best wishes,
Anita

---------- Forwarded message ----------
From: Tim Sutton <tim at qgis.org>
Date: Wed, May 4, 2016 at 11:56 PM
Subject: [Qgis-developer] Call for nominations for voting members of the
QGIS.org board.
To: QGIS Developer Mailing List <qgis-developer at lists.osgeo.org>, QGIS
Translation Discussions <qgis-tr at lists.osgeo.org>, qgis-community <
qgis-community-team at lists.osgeo.org>

Dear QGIS Community members

As many of you will be aware, in this last year we have been embarking on
the process to transition from a loose-knit community organisation to a
more formal organisation. This new organisation ‘QGIS.org <http://qgis.org>’
will be a legal entity and will afford us a greater amount of flexibility
in how we manage funds, legal agreements and so forth. You can read the
statutes for the QGIS.org <http://qgis.org> organisation at [0] below.

Under the statutes of the new organisation, there will be one user group
voting member put forward for each registered user group (user group
registration page is here [1]). For each user group voting member we will
have a community voting member elected. In addition there will be one
voting member from the OSGEO leadership. It is probably best explained by
way of a simple (contrived) example:

1) The Martian user group puts forward Joe Alien to be their QGIS User
Group Voting Member.
2) QGIS committers put forward nominations for a matching Community Voting
Member from within the community. Community member with the highest number
of nominations is elected. Only people with git commit rights to an
official QGIS repository or write access to the QGIS translation platform
on transifex can put forward nominations. Nominated person can be any
person from within the QGIS community who is willing to serve as a voting
QGIS community member.
3)  The Moon user group puts forward Janet Luna to be their QGIS User Group
Voting Member.
4) QGIS committers again nominate a matching Community Voting Member
5) OSGEO puts forward one person to act as the OSGEO voting member.

Voting members will elect the QGIS Board, Board Chairman and approve
budgets and the annual report. Once elected, the board will make day to day
decisions on behalf of the project as needed. The OSGEO voting member will
also serve to ensure that there are always an odd number of voting members
to avoid deadlocks. Voting members will be confirm their

Since we are bootstrapping the QGIS.org <http://qgis.org> organisation, we
have not yet elected any voting members. Currently there are 10 QGIS User
Groups registered [3], thus we would like to invite all people who have Git
commit access to any official QGIS repo, or transifex write access to make
their nominations for their community voting members. The 10 consenting
nominees with the highest number of nominations will be appointed as
community voting members.

We will close the

nomination period on Wed 11 May if at least 10 unique persons have been
nominated, otherwise as soon as 10 unique persons have been nominated.

We will maintain a list of the QGIS Voting Members on the web site for
public viewing.

After all of the voting members have been elected they will be asked to
elect the members of the board. Board members need not be voting members,
any QGIS community member can be elected to the board. For formation of the
new board, existing PSC members will automatically be nominated and the
community voting members can also put up additional nominations. We would
then put the election of the board members to a vote (maintaining the same
number of members as are currently in the PSC for now). Once the board has
officially been elected, the voting members can then select a chair for the
board. Note that all voting will be done electronically via an online form.

By this process we will have a democratically elected board entrusted with
stewardship of the new QGIS.org <http://qgis.org> Organisation.

Each year we will hold an annual general meeting and voting members can
elect a new chair, or re-elect the existing chair. Similarly on a
rotational basis, board members will be up for re-election each year. If
things are a little unclear above, I have made a simple diagram which
hopefully clarifies things (see [4] below). Note that Gary Sherman (QGIS
project founder) is board member emeritus and this will not be up for
re-election as he has life long tenure on the board.

So if you are eligible to nominate voting members (i.e. you are a committer
on any official QGIS repo or a Transifex author), please head over to the
link provided in [2] below and make your nomination!

[0] Statutes:
https://docs.google.com/document/d/1FcChHYgoI4FlURrZRYBjD8kB6IBW_BaG0Ieg8TDT0pM/edit?usp=sharing
[1] User group registration: http://goo.gl/forms/6cBt8w97VC
[2] Community voting member nominations form: http://goo.gl/forms/vkoYZkE03C
[3] Registered User Groups:
https://docs.google.com/spreadsheets/d/1Wte5pfcpOeZ1bfBUn7KJuYzw31_rtKyGqciBPW3RXwg/edit?usp=sharing
[4] Organisation and voting process diagram:
https://drive.google.com/file/d/0B__vDnQXCKiwdWMxQlN4X1BvZDg/view?usp=sharing

---

*Tim Sutton*
QGIS Project Steering Committee Chair
tim at qgis.org

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