[Board] f2f meeting follow up

[Helena Mitasova]

In the past,  we have had it right before the conference, or before the closing. Evening would be good too.
The reason is not that much whether it is of the interest for others (perhaps it could be) but that the officers cannot present and charter members cannot be there if they also have talks at parallel sessions.
Other solution would be to provide LOC with names of all people who need to be at AGM so that they don’t schedule a talk for them at the same time. But I think we are making this a bigger deal than it should be -
the request for having a meeting is already there - then no change is needed.
You can ignore my previous email,

Helena

> On Aug 20, 2017, at 11:54 PM, Jody Garnett <jody.garnett at gmail.com> wrote:
> 
> It is tricky because although we host foss4g, attending our AGM is of interest to a smaller portion of the attendees. 
> 
> I don't have any good ideas:
> 
> - I seem to recall having the AGM in the evening, when people could go out or attend a BOF sessions. Would that be an okay approach?
> - Alternatively we could try and have it prior to the conference we would need to be sure our officers could afford the extra nights accommodation.
> - We could also consider doing it similar to f2f meeting after workshops.
> 
> I guess we could just outline we need an hour long meeting and see what suggestions are proposed. 
> 
> 
> On Sun, Aug 20, 2017 at 8:41 PM Helena Mitasova <hmitaso at ncsu.edu <mailto:hmitaso at ncsu.edu>> wrote:
> I looked at the RFP and I would like to suggest minor modification on p. 5-6 to explicitely request that OSGeo AGM is given 60-90 minute time slot in the program when no other sessions are planned.
> I would also reword 
> “OSGeo Community events and activity"
> to 
> "OSGeo Community events and activity at FOSS4G”
> to make it clear to the bidders that these activities are part of the conference.
> Boston did a great job accomodating OSGeo events but it will be easier for future organizers 
> to have clear idea about these as they prepare the program.
> 
> The number of attendees on p. 4 should also be updated.
> 
> I am not on conference committee so if there are no objections, Maria or Venka, can you please post this on conference list? As Jody has pointed out, the RFP for 2019 is supposed to go out next week.
> 
> Thank you 
> 
> 
> 
>> On Aug 20, 2017, at 8:20 PM, Jody Garnett <jody.garnett at gmail.com <mailto:jody.garnett at gmail.com>> wrote:
>> 
> 
>> If anyone is in position to post meeting mins please do so, I think we are all in transit so this will be tricky :)
>> 
>> We have a number of items to report back to the community in: osgeo-eu and analysis/feedback on foss4g affordability.
>> 
>> In the AGM we had very firm instruction by the conference committee that any direction would be needed (by Monday?) to inform the proposal process in 2019.
>> -- 
>> --
>> Jody Garnett
> 
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> Helena Mitasova
> Professor at the Department of Marine, 
> Earth, and Atmospheric Sciences
> and Center for Geospatial Analytics
> North Carolina State University
> Raleigh, NC 27695-8208
> hmitaso at ncsu.edu <mailto:hmitaso at ncsu.edu>
> http://geospatial.ncsu.edu/osgeorel/publications.html <http://geospatial.ncsu.edu/osgeorel/publications.html>
> 
> "All electronic mail messages in connection with State business which are sent to or received by this account are subject to the NC Public Records Law and may be disclosed to third parties.” 
> 
> -- 
> --
> Jody Garnett

Helena Mitasova
Professor at the Department of Marine, 
Earth, and Atmospheric Sciences
and Center for Geospatial Analytics
North Carolina State University
Raleigh, NC 27695-8208
hmitaso at ncsu.edu
http://geospatial.ncsu.edu/osgeorel/publications.html <http://geospatial.ncsu.edu/osgeorel/publications.html>

"All electronic mail messages in connection with State business which are sent to or received by this account are subject to the NC Public Records Law and may be disclosed to third parties.” 

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