[Board] f2f meeting follow up

[Venkatesh Raghavan]

Dear All,

On 2017/08/21 14:01, Massimiliano Cannata wrote:
> Dear directors,
> I would suggest to host the AGM at lunch time, having food for those who
> attend or having the AGM in the lunch room...

That would be possible, Not sure if we will be able to
have people focusing on the presentation which trying
to eat or finding their food.

We could also consider a late evening session or combining
ice-breaker and AGM together. Maybe people will be able
to focus with a glass of beer at hand!

I just went through the 2018 RFP and would like to bring
up the following points

a) Page 5 states "Labs should have computers ready, “bring your own”
causes time loss, because software has to be installed.".

The workshops at Boston were all BYOD (Bring Your Own Device) style [1] and
I guess that worked pretty well.

So, I think the statement regarding computer ready labs need to be changed

b) "Hosted (or Presented/Produced) by OSGeo" need to be mentioned in the 
conference website.
This can be added at an appropriate section of the 2019 RFP.
OSGeo need not be listed as Sponsor (although it receives all the 
benefits of sponsorship at
the highest level).

c) "Rest of the World" mentioned at several places in the 2018 RFP. 
There were some good
suggestions about the terminology on the conference ML [2] and an 
agreement to use "Other
Regions" instead of "Rest of the World"

d) Page 11 mentions "We hope to keep cost per participant under $650 USD 
for the conference
plus workshops."
I am not aware of how the affordability discussion went on at f2f in 
Boston. However a
more specific statement could be better for the 2019 RFP. e.g.
"We strongly recommend to keep the cost per participants under $XXX USD 
(early bird) and
$YYY USD for the conference and workshops."

e) Page 12, mentions, "The conference committee will then propose the 
location to the OSGeo Board,
who must formally approve of the decision.".

This could be re-phrased as   "The conference committee will then convey 
its decision to the OSGeo Board
for its approval.".

Best

Venka

[1] http://2017.foss4g.org/workshops/.
[2] 
https://lists.osgeo.org/pipermail/conference_dev/2017-February/004308.html

>
> Maxi
>
> Il 21 ago 2017 5:57 AM, "Venkatesh Raghavan" <raghavan at media.osaka-cu.ac.jp>
> ha scritto:
>
>> Helena and All,
>>
>> I agree with Helena suggestion about independent/exclusive AGM session
>> as was the practice before 2017 and also to
>> re-phrasing "OSGeo Community events and activity at FOSS4G”.
>> Perhaps, "OSGeo Community events at FOSS4G” could suffice.
>>
>> Can someone point me to the draft RFP for FOSS4G-2019.
>> I am unable to find it on OSGeo wiiki or find in on the
>> conference ML.
>>
>> Thanks
>>
>> Venka
>>
>> On 2017/08/21 12:41, Helena Mitasova wrote:
>>
>> I looked at the RFP and I would like to suggest minor modification on p. 5-6 to explicitely request that OSGeo AGM is given 60-90 minute time slot in the program when no other sessions are planned.
>> I would also reword
>> “OSGeo Community events and activity"
>> to
>> "OSGeo Community events and activity at FOSS4G”
>> to make it clear to the bidders that these activities are part of the conference.
>> Boston did a great job accomodating OSGeo events but it will be easier for future organizers
>> to have clear idea about these as they prepare the program.
>>
>> The number of attendees on p. 4 should also be updated.
>>
>> I am not on conference committee so if there are no objections, Maria or Venka, can you please post this on conference list? As Jody has pointed out, the RFP for 2019 is supposed to go out next week.
>>
>> Thank you
>>
>>
>>
>> On Aug 20, 2017, at 8:20 PM, Jody Garnett <jody.garnett at gmail.com> <jody.garnett at gmail.com> wrote:
>>
>> If anyone is in position to post meeting mins please do so, I think we are all in transit so this will be tricky :)
>>
>> We have a number of items to report back to the community in: osgeo-eu and analysis/feedback on foss4g affordability.
>>
>> In the AGM we had very firm instruction by the conference committee that any direction would be needed (by Monday?) to inform the proposal process in 2019.
>> --
>> --
>> Jody Garnett
>> _______________________________________________
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>>
>>
>> Helena Mitasova
>> Professor at the Department of Marine,
>> Earth, and Atmospheric Sciences
>> and Center for Geospatial Analytics
>> North Carolina State University
>> Raleigh, NC 27695-8208hmitaso at ncsu.eduhttp://geospatial.ncsu.edu/osgeorel/publications.html <http://geospatial.ncsu.edu/osgeorel/publications.html> <http://geospatial.ncsu.edu/osgeorel/publications.html>
>>
>> "All electronic mail messages in connection with State business which are sent to or received by this account are subject to the NC Public Records Law and may be disclosed to third parties.”
>>
>>
>>
>>
>>
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