[Board] [Non-DoD Source] Re: f2f meeting follow up

[Jody Garnett]

No worries Michael, I am not sure exactly when the deadline we were given
falls (not sure we took mins for the AGM).

--
Jody Garnett

On 21 August 2017 at 15:06, Smith, Michael ERDC-RDE-CRREL-NH CIV <
Michael.Smith at erdc.dren.mil> wrote:

> This is on my list to do this week. I was going to get a list of FOSS4G
> locations and the US State Dept per diem values as an index to costs at
> each location. I'll convert it all to 2017 dollars. Note that this will be
> an index, not exact costs.
>
> Mike
>
> Michael Smith
> OSGeo Foundation Treasurer
> treasurer at osgeo.org
>
> From: Board <board-bounces at lists.osgeo.org> on behalf of Jody Garnett <
> jody.garnett at gmail.com>
> Date: Monday, August 21, 2017 at 2:23 PM
> To: "board at lists.osgeo.org" <board at lists.osgeo.org>
> Subject: [Non-DoD Source] Re: [Board] f2f meeting follow up
> Resent-From: Michael Smith <michael.smith at usace.army.mil>
>
> I saw this thread get into the details of the RFP - for that we have
> volunteers on the conference committee. My goal as a board member is to
> work on strategy, as the conference committee knows best about the RFP
> wording and process.
>
> *Q: *Based on the affordability report, and resulting discussion, did we
> as the board have any direction to ask the conference committee to steer in?
>
> My own feedback:
>
> 1) I was pleasantly surprised that the ticket cost of foss4g has not
> changed significantly over the course of the events (indeed our most
> expensive event was Sydney and our cheapest Korea).
>
> I do not see any guidance to provide here (this was surprising to me).
>
> 2) Attendance continues to increase limiting appropriate venues
>
> I do not see any guidence to provide here, our community and event is
> growing. I think once we get around 3000 people we may be forced to settle
> down to consider a fixed location, but at 1000-2000 we can still move it
> around.
>
> 3) regional events are killing it
>
> I do not see any guidence to provide here, our community and events is
> growing.
> The hope is this takes some of the strain from the global event, allowing
> it to focus on outreach and advocacy more.
>
> 4) hard for students to attend (also journal, etc...)
>
> There was a strong hope that travel grant program could help out a lot
> here, that would make me sad as this was intended to work towards
> diversity.
>
> While there may be guidance here I am not close enough to the academic
> world to provide useful direction.
>
> 5) diversity
>
> The original intention of the travel grant was to bring diversity
> awareness to our osgeo events (to apply regional events are asked to set a
> diversity target which travel grant can help towards). During foss4g I
> attended a diversity presentation that advocated creating a safe space.
>
> *Guidance: *Trial the use of providing a safe space in the 2018 bid.
>
> Similar recommendations online include:
> - make female speakers a priority (not just in selection, but before hand
> in promotion, one-on-one mentoring etc...).
> - providing child care (this helps families attend)
>
> Since these haver not been advocated by members of our community I am only
> comfortable providing guidance on providing a safe space. Perhaps some of
> these ideas can be tried out at regional conferences first.
>
> 6) time of year
>
> The events have moved from September/October to August placing it in the
> way of European holidays. With the bulk of our contributors in Europe this
> has affected how many of our contributors can attend.
>
> *Guidance: *Request September / October event (to maximize contributors
> who can attend).
>
> I understand next years event has plans to turn this into a holiday for
> families which is a cunning plan.
>
> 7) travel / accommodation
>
> I would like to avoid prime tourist season to avoid asking attendees pay
> high airfair and accommodation costs. We did not have the number in the
> affordability report to back this up (but Michael Smith was going to look
> things up).
>
> *Guidance: *Request September / October event (to avoid peak tourist
> season).
>
>
>
>
> --
> Jody Garnett
>
> On 20 August 2017 at 20:20, Jody Garnett <jody.garnett at gmail.com> wrote:
>
>> If anyone is in position to post meeting mins please do so, I think we
>> are all in transit so this will be tricky :)
>>
>> We have a number of items to report back to the community in: osgeo-eu
>> and analysis/feedback on foss4g affordability.
>>
>> In the AGM we had very firm instruction by the conference committee that
>> any direction would be needed (by Monday?) to inform the proposal process
>> in 2019.
>> --
>> --
>> Jody Garnett
>>
>
>
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